RE: [arts-new-mexico-meetup-group] MEETING NOTES for organizing GROUP ART SHOW in February

From: Tim A.
Sent on: Saturday, December 3, 2011 8:44 PM
Count me in, Christa. Just let me know where you might need help at this point. My specific areas are promotion and marketing, with media promos. Let me know.
 
Be well,
Tim 

 
Timothy B. Anderson
[masked]
P.O. Box 3941
Albuquerque, NM 87190
 
 
 
 
-------- Original Message --------
Subject: Re: [arts-new-mexico-meetup-group] MEETING NOTES for
organizing GROUP ART SHOW in February
From: Ryder <[address removed]>
Date: Sat, December 03,[masked]:15 pm
To: [address removed]

Yeah I don't mind doing the graphic, just need dimensions and whether it's color or b&w.  

The fee(s) isn't an issue.  Let me know of you need help with anything else.

Not sure when I'll be in town in January but I'll know later this month.


Sent From My iPhone 

Christian Doty

On Dec 3, 2011, at 12:41 PM, "Crista" <[address removed]> wrote:

Hi Artists, here are notes from our most recent and crucial meeting: (YES and YIKES!... we did meet at AUX DOG in that whirlwind storm)

The basic premise of using the space is that we (Crista + several of the organizer members) will purchase and install a wood trim that functions as picture rail as a service to the space for this show and in the future. We will also place an AD in the program for the show (Play) that will be provided to all patrons who come to the show during the month. Conversely, the artist will keep 100% of proceeds for any work they sell as a result of the show.

The budget for this right now, as of the end of the meeting, is $500. About $400 for the space ($200 for the ad and $200 for materials, including hooks and wire) Then we figured that we would need about $100 for beverages to serve at the opening. That totals $500 all together. BUT, I?m going to work with AUX DOG to cut back that advertising expense to 50%, plus anything else to cut costs. In order to cover these costs, plus contribute to the Meetup.com web fees due in February ($79) to keep the site alive, there will be a submission fee.

The submission fee for your artwork will be $15 for the first piece, and $15 for up to 2 more pieces, with an overall limit of 3 pieces. The show is open to ANYONE who is a member of "Arts New Mexico" at Meetup.com and, in order to keep finances separate from my or any of the members personal finances, the entry fee will be collected on-line through the meet-up site.

The premier date and Opening Reception for the show will be Friday night February 10th, 5pm -7pm on the same night and immediately prior to the actual opening of the play.

Other important dates:

? January 8th - install picture rail at the theater (needs to be available for art going into the "Shot Away" show in January.... see separate discussion for that)
? January 15th - RSVP deadline for entry into the show
? January 23rd - submission deadline to get a digital image
of your work to the selection team
? February 8th - deliver your work to Aux Dog for installation (WE WILL NEED HELP from a few members to hand the show!)

Based on the production in play during our show,
The theme for the show is "At What Price... ______" but pieces need not necessarily be made to this theme - Any submissions are welcome. The annual group show is meant to be an opportunity to share your work and benefit from the support and feedback from other artists. The art of adaptation to this theme is choosing an appropriate work and finding OR creating a work into which you could add a subtitle: "The Price of....." (i.e. the price of loss, the price of garbage, the price of love, the price of beauty, the price of development, the price of capitalism, the price of family, the price of insanity, the price of art... you got it...)

Here are the folks who are participating in the organizing and who is doing what so far:

Doretta ? selection committee, & do we need a liquor license?
Scott ? helping Crista Moi Much with spending an entire Sunday in January painting and hanging picture rail. Also on the selection Committee.
Marion ? assist with the licensing questions, solicit donations of wine for the show
Samantha ? Selection Committee and... ?
Tyanne ? Marketing, promotions, and solicit food and/or beverage donations
Bahb- moral support, feedback, experience with this process and sharing the artists eye....
Karin ? Involved, but not sure where and how... Perhaps looking into Musicians for opening night?

We still need a bit more help on this show in the following areas:

URGENT: I DO NEED 1 person to create a piece of graphic art for the group/show AD to run in the program. DUE DEC 8th!  I was super hoping that Christian (who I think created the Marque for this group) might have time or an interest in doing this. (?)
 
Þ     2 people to help Crista and Scott handled the install of the picture rail on January 8th
Þ      1 or more to handle or work closely with Tyanne and or maybe Samantha on promotions and sponsorship (recruit food donation)
Þ     2-4 folks to assist with hanging the show and ALSO taking it down and holding court to
Þ     SEVERAL/MANY members to take a shift (just 1 shift each?) AT the theater during Friday and Saturday 7:00-8:00 and Sunday 1-2:00 during the month of February to interact with folks and/or take information from patrons wanting to purchase art.

Þ     And, to be coordinated later... Everyone who comes - bring an appetizer type food to share.

SO, this is probably incomplete but this is about where we are at NOW (except to add that I am still looking for 2 or 3 artists who want to submit work for the January production, A SHOT AWAY, independent of the group show.)

I need to commit to the Theater and submit ad copy by December 8th, which is next Thursday! So any feedback, (
and especially commitments)  you can give would be very helpful.

I can be Emailed through the site and my cell # is below.

Crista (505)[masked]




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