Arts New Mexico Message Board › evolving group art show - growing legs!

evolving group art show - growing legs!

Doretta B.
user 21883611
Albuquerque, NM
Post #: 4
Crista, here is the info you asked for at the meeting about serving liquor at our opening:

If the event is held by a non-licensee, the question is whether the event is a public or a private function. If the answer to any of the following questions is “yes”, the non-licensee must obtain the services of a liquor license holder who will then obtain a Special Dispenser’s Permit to serve alcohol at the event.

1. Is there a charge for the alcoholic beverages served at the event? Is there an admission fee, ticket charge, donation required (or suggested), or any other charge which directly or indirectly is for the alcoholic beverages being served?
2. Is the public allowed or invited to the event? A newspaper advertisement inviting people to a grand opening or invitations from a mailing list to a political or cultural event are examples of public events.
3. Is the event held at a site that is open to the public during the event? A business, convention center, art gallery, restaurant or hotel are a few examples of sites open to the public.


Obviously, we ARE inviting the public so we presumably need to hire someone who is a license holder to obtain the permit and serve the alcohol. Someone mentioned contacting Trader Joe's. Maybe they provide that service, or we could look into contacting one of the local wineries to serve.

Doretta
Chris (Crista) W.
Crista
Group Organizer
Albuquerque, NM
Post #: 78
Hi Artists, here are notes from our most recent and crucial meeting: (YES and YIKES!... we did meet at AUX DOG in that whirlwind storm)

The basic premise of using the space is that we (Crista + several of the organizer members) will purchase and install a wood trim that functions as picture rail as a service to the space for this show and in the future. We will also place an AD in the program for the show (Play) that will be provided to all patrons who come to the show during the month. Conversly, the artist will keep 100% of proceeds for any work they sell as a result of the show.

The budget for this right now, as of the end of the meeting, is $500. About $400 for the space ($200 for the ad and $200 for materials, including hooks and wire) Then we figured that we would need about $100 for beverages to serve at the opening. That totals $500 all together. BUT, Im going to work with AUX DOG to cut back that advertising expense to 50%, plus anything else to cut costs. In order to cover these costs, plus contribute to the Meetup.com web fees due in February ($79) to keep the site alive, there will be a submission fee.

The submission fee for your artwork will be $15 for the first piece, and $15 for up to 2 more pieces, with an overall limit of 3 pieces. The show is open to ANYONE who is a member of "Arts New Mexico" at Meetup.com and, in order to keep finances separate from my or any of the members personal finances, the entry fee will be collected on-line through the meet-up site.

The premier date and Opening Reception for the show will be Friday night February 10th, 5pm -7pm on the same night and immediately prior to the actual opening of the play.

Other important dates:
• January 8th - install picture rail at the theater (needs to be available for art going into the "Shot Away" show in January.... see separate discussion for that)
• January 15th - RSVP deadline for entry into the show
• January 18rd - submission deadline to get a digital image of your work to the selection team
• February 8th - deliver your work to Aux Dog for installation (WE WILL NEED HELP from a few members to hand the show!)

Based on the production in play during our show, The theme for the show is "At What Price ______" but pieces need not necessarily be made to this theme - Any submissions are welcome. The annual group show is meant to be an opportunity to share your work and benefit from the support and feedback from other artists. The art of adaptation to this theme is choosing an appropriate work and finding OR creating a work into which you could add a subtitle: "The Price of....." (i.e. the price of loss, the price of garbage, the price of love, the price of beauty, the price of development, the price of capitalism, the price of family, the price of insanity, the price of art... you got it...)

Here are the folks who are participating in the organizing and who is doing what so far:

Doretta – selection committee, & do we need a liquor license?
Scott – helping Crista Moi Much with spending an entire Sunday in January painting and hanging picture rail. Also on the selection Committee.
Marion – assist with the licensing questions, solicit donations of wine for the show
Samantha – Selection Committee and... ?
Tyanne – Marketing, promotions, and solicit food and/or beverage donations
Bahb- moral support, feedback, experience with this process and sharing the artists eye....
Karin – Involved, but not sure where and how. Looking into Musicians for opening night?

We still need a bit more help on this show in the following areas:
URGENT: 1 person to create a piece of graphic art for the group/show AD to run in the program. DUE DEC 8th!
2 people to help Crista and Scott handled the install of the picture rail on January 8th
1 or more to handle or work closely with Tyanne on promotions and sponsorship (recruit food donation)
2-4 folks to assist with hanging the show and ALSO taking it down and holding court to
SEVERAL/MANY members to take a shift (just 1 shift each?) AT the theater during Friday and Saturday 7:00-8:00 and Sunday 1-2:00 during the month of February to interact with folks and/or take information from patrons wanting to purchase art.

And, to be coordinated later... Everyone who comes - bring an appetizer type food to share.

SO, this is probably incomplete but this is about where we are at NOW (except to add that I am still looking for 2 or 3 artists who want to submit work for the January production, A SHOT AWAY, independent of the group show.)

I need to commit to the Theater and submit ad copy by December 8th, which is next Thursday! So any feedback, (and especially commitments!)[/i] you can give would be very helpful.

I can be Emailed through the site and my cell # is below.

Crista (505) 440-6293
Chris (Crista) W.
Crista
Group Organizer
Albuquerque, NM
Post #: 79
Doretta, THANKS for getting this so quickly! Here some info for you:
1. I myself hold a current, valid alchohol servers license. so I guess that is where I am stationed for the event ;-)
2. Given that... HOW MUCH is the permit?

Crista, here is the info you asked for at the meeting about serving liquor at our opening:

If the event is held by a non-licensee, the question is whether the event is a public or a private function. If the answer to any of the following questions is “yes”, the non-licensee must obtain the services of a liquor license holder who will then obtain a Special Dispenser’s Permit to serve alcohol at the event.

1. Is there a charge for the alcoholic beverages served at the event? Is there an admission fee, ticket charge, donation required (or suggested), or any other charge which directly or indirectly is for the alcoholic beverages being served?
2. Is the public allowed or invited to the event? A newspaper advertisement inviting people to a grand opening or invitations from a mailing list to a political or cultural event are examples of public events.
3. Is the event held at a site that is open to the public during the event? A business, convention center, art gallery, restaurant or hotel are a few examples of sites open to the public.


Obviously, we ARE inviting the public so we presumably need to hire someone who is a license holder to obtain the permit and serve the alcohol. Someone mentioned contacting Trader Joe's. Maybe they provide that service, or we could look into contacting one of the local wineries to serve.

Doretta

Doretta B.
user 21883611
Albuquerque, NM
Post #: 5
I just got this from the internet--

Special Dispenser Permit (public event)
$50

New Mexico Regulation and Licensing Department
Alcohol and Gaming Division
Toney Anaya Building - 2550 Cerrillos Road, Santa Fe, New Mexico 87505
(505) 476-4875 - Fax (505) 476-4595


Guess you're not only serving, but will have to get the permit as well :-)

Doretta
A former member
Post #: 19
Crista,

Any particular dimensions, color/bw, etc?

What do you want listed as the start date, end date, show title?

anything else it needs to say besides the location, hours of reception, etc?

smile

A former member
Post #: 22
Finished my first one for the show (obviously that text won't be on it.)



Chris (Crista) W.
Crista
Group Organizer
Albuquerque, NM
Post #: 82
I just got this from the internet--

Special Dispenser Permit (public event)
$50

New Mexico Regulation and Licensing Department
Alcohol and Gaming Division
Toney Anaya Building - 2550 Cerrillos Road, Santa Fe, New Mexico 87505
(505) 476-4875 - Fax (505) 476-4595


Guess you're not only serving, but will have to get the permit as well :-)

Doretta

I guess I will ;-) AND, add that to the expenses!
Chris (Crista) W.
Crista
Group Organizer
Albuquerque, NM
Post #: 83
Crista,

Any particular dimensions, color/bw, etc?

What do you want listed as the start date, end date, show title?

anything else it needs to say besides the location, hours of reception, etc?

smile


Um, meeting with TIM and hopefully Tyanne, on Wednesday in the UNM area... so perhaps we can define what we want in a poster/flyer then and get you the info after that.

I know ONE THING that Marion and I talked about, was to have a flyer ready by the first Friday in January, as Marion offered to take it around to some of our favorite, funky local galleries and spaces and share it with other local artists, encourage folks to sign up with the group and submit their work.
A former member
Post #: 1
Hello all - I just joined this group and am submitting for the show.

I am new to ABQ and don't have any local connections, but if it's helpful at all:
a) I am a graphic and web designer and can help out creating any digital or print promotional materials (fliers, postcards, show website/blog), or other materials to be included in the show.
b) Music - I noticed a suggestion for lining up live music - is this already taken care of?

Thank you for all your work putting this together!
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