Potluck/Games Night - Round 3 2013 - Is now on!!!

Yes, I realize that this is the long weekend and some people will be away.  At the same time, others will be staying in Calgary :)

 **My daughter will be home and asked for this event (she is looking forward to playing spoons and the run-a-round pool game). 

 

Potluck and Games Night!!    

Well the first and second Potluck and Games night for 2013 were a huge success.  Thank you to everyone for their support and helping to clean up the house :)

http://www.meetup.com/CalgaryDoSomethingNew/events/116632752

This event will be held at Mike's house in the S.E. (Lake Chaparral - Sun Valley / Hwy 22X area). Far South Calgary!

Some of the past events games include:

- Pool table (the Runaround is one of the most fun pool games you'll ever play!)
- Wii & several other games - take the Wii Challenge!!

- Texas Hold ‘em (a friendly beginner game and not a high stakes game)

- Spoons (should we start supplying band aids? lol)

- Twister – enough said!  lol

- Pool 8 Ball and Snooker (usually played later in the evening)

-Weather permitting, campfire (bring the items for smores)

-Ladder golf again???

These games nights are lots of fun and if you have another game that you feel others would like to play, please bring it with you!  From past events, the games are kept shorter in length and that will take less concentration work better (there are lots of people and laughing going on, which can hinder some people’s concentration).  Games with less thinking, rules to learn... are much easier on this night!

Note: This is a TEAM EVENT, so please feel free to assist and help organize games or even make suggestions – Thank you.

 

Potluck – Food Items to Bring:

It is great to sample all of the different food items at every event and there are lots of options. Some people bring homemade dishes, some purchase ready made trays from the grocery/deli departments, others bring desserts or late night snacks…  Feel free to bring a plastic container to take some food and desserts home with you. 

To help make it easier for the new members and also to give others ideas on what to bring for their contribution (this will help for a wide range of food items), I would ask that you post in the comment and then add in what you will be bringing to the potluck. 

 

Allergies:

To be careful and to help those with allergies, please make a label for your dish - if you feel that it will help others!

No George – you do not need to label your shrimp tray – “Seafood be careful” Kidding! 

Note:  There is a small dog in this home and will be kept upstairs for most of the night.  Please do not feed the dog!

 

Alcoholic Beverages: 

Alcohol beverages are BYOB, if you are having some (and have too many) it is your responsibility to call a cab or make other arrangements to get home. 

Please Do Not Drink and Drive!!!!

 

 

**This event is set up with a manual wait list. 

If you are on the waitlist and there are spots available, it is up to you to change your RSVP.

 

The cost for the event will be $4.00

The $4.00 will cover expenses and includes DSN Fee and will be collected by one of the volunteers on this night.   

Please understand.... I am sure some peoople forget hidden costs or forget the expenses.....   These expenses include the non alcoholic punch provided, ice, paper plates, cutlery, napkins, plastic cups, some new spoons for the game, new playing cards, new games, bottled water, cleaning supplies, carpet cleaner, replacing the tips on the pool cues, chalk… 

 

**As a gentle reminder (not to offend anyone), this is someone’s home and we all need to be respectful in the home (please clean up after yourselves and others, be responsible for any damages etc). 

The DSN group is GREAT and I hope that it lasts for many years.  Most people are respectful and come out to laugh and have fun.  At the same time, only some need to understand that this is someone’s home, not a bar or restaurant (we not making profits off the customers spending lots of money on drinks). We all take things for granted, remember that no one is getting paid to clean up, damages (i.e. nicks in walls, stains), laundry, tablecloths, dishwasher tabs…. can become costly and that some might not realize these costly expenses or just assume or maybe just take things for granted.

 

What time will the event start?

The potluck/games night will start at 6:00 pm and we usually start eating somewhere between 7:15 – 7:45 pm (giving time for the late arrivers and also for those who need time to prep or warm up their food items).

 

Extra help:

If there are 2 volunteers that can come an hour early to help set up would be great (i.e. setting up tables, chairs, making the punch, last minute details…).  I will post the volunteers names, just so we do not have too many people showing up early. 

If you have any questions, please feel free to contact Mike or any of the organizers directly. 

Hope to see everyone there. 

Mike (assistant organizer)

 

PS – New for this event

In the past I have had many DSN members volunteer to come over the next day to help clean up and I did take up on this offer after the last event and thank you to those who volunteered.

This will be the second time that I will be asking/setting up a DSN meet up to help clean up… This will only be on the main house level where the event was held and just to help with any clean up from the event! (i.e. helping to put away tables, dishes, chairs, vacuuming, washing the hardwood floors… ).  

For the volunteers, after supporting the DSN clean up event.  Maybe we should start a new meet up?  i.e. Relax with a glass of wine and a movie or a soak in the hottub. 

Thank you again to all of the DSN members for their support.

 

QUESTIONS ABOUT THE AUTOMATIC WAITLIST:

 

I can see that there are some questions about the waiting list and I hope that this email will answer some of the questions or confusions.  

Note: I have posted this under the event description and have also sent this email to those that are on the YES RSVP and Waitlist. 

There are 2 ways that an organizer can control the waitlist and for each event (it is up to the organizer to decide which they feel works best for that event).  Unfortunately, with either choice, you will not be able to make everyone happy.

If the event is full and there is a waitlist, the first option (if a member changes their RSVP to No) would be: The first person on the waiting list moves to attending the event.  In some instances/events this would be the best option.

The second option, (if when a member attending changes their RSVP to No), is an automatic notice from the meetup website is sent to the waitlist, making them aware that a spot has opened.  In most cases, those members who have an IPhone or Blackberry will see this email and will change their RSVP to Attending and will fill the empty spot right away.  This may not seem fair, to someone that was higher up on the waitlist or without all day email access (I understand the frustration), and at the same time I will explain below why this event is set up with option 2 (a member must change their RSVP to attending). 

In my past experiences “Option 1 works better for events that are at a public location…

For example, movie nights, pub nights, going to outdoor concerts, zoo lights, restaurant/dinner events…  

One example would be having an event at a local pub listening to a live band and let’s say the event is set for 40 people and another 20 people are on the waitlist.  With most events, lets be honest some people are just going to be a no show (factoring in about 20-25% for these types of events).  Now the organizers have only reserved/saved 25 seats, knowing that there will be a few that do not show, others will come and go, others will stand, so attending/space should be ok…  No organizer will be out any money (for paid admissions) and if the automatic waitlist moves people to the open spots and they show up, then Great! 

If they do not show, not a big deal as this event is being held at a business, the local public will fill the empty space, the pub (business) could pull away the empty tables/chairs to give to the local public walking in, which in turn could fill the location to maximum capacity. 

Also, for this event we might have placed the maximum to 60 members.  We may not have reserved enough seats, but as this is at a public location, if early enough we might be able to get a few more tables, members could stand around the open spaces, there might be a few no shows, all in all we should be good… 

For the Potluck Games Night, I chose to use option 2 for the waitlist, it is up to the member to change their RSVP on a first come/first served basis. 

By doing this, the event is full and we are able to make more DSN members happy (as they can now attend the event) versus moving the waitlist to the open spots and most times many no shows…  

Some reasons could be that the members did not have all day email access, that they have made other plans now (lets face it… some sign up and never change their RSVP even if they know that they are not going to attend).  

By members having to change their RSVP, they have now confirmed that they are attending, the chances are that this is event is now full to maximum capacity and more DSN Members are able to attend. 

BTW, I did try at one Potluck/Games Night to bump the full waitlist to attending (thinking that we would have the usual 20-25% in no shows).  Guess what? Everyone attended the event and at a home (versus a local pub), there was no extra room for these people.  We had people sitting on the stairs, floor… Some games did not get played, as there was not enough room, table space, chairs… 

Again, I do understand some member’s frustration.  At the same time, we are trying to make as many people happy as we can, we are not a tour group, paid event planners, at most events the max charge is the $1.00 to help cover the expenses and the meetup website fees. 

I know that I could write more, but I think that this information will give enough for people to understand the decision on the automatic list and that they must change their RSVP. 

If you have any questions or comments, please feel free to contact any of the organizers directly

**Please go to their profile and email from there.  If you just hit reply, sometimes it just goes to the meetup website getting rejected, it might automatically go to David’s email (vesus the event organizer for that event)… 

Thank you to the DSN Members and ORganizers for their support and understanding (it is greatly appreciated). 

Have a great evening. 

Mike

 

 

 

 

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  • Wendy B.

    What a great bunch of people! I enjoyed meeting you all! Mike organized a really good party, & I enjoyed the games( too bad I suck! :)

    June 30, 2013

    • Wendy B.

      I think I need to watch & learn more! :)

      July 1, 2013

    • A former member
      A former member

      You did just fine Wendy. Don't listen to Bob haha

      July 1, 2013

  • Blake H.

    Mike's game nights are always a blast.

    July 1, 2013

  • Seanna

    Mike is such a great host. I always enjoy coming to these potlucks that he puts on. I was disappointed that I wasn't feeling too well, and had to leave early. I would have enjoyed the outdoor fire. Haven't had one of those this year yet. Thanks Mike!!

    June 30, 2013

    • Emma G.

      Seanna - he'll just have to have us back. You for the fire and me for the hot tub!!!

      June 30, 2013

  • nikki

    Awesome food and people

    June 30, 2013

  • Patrick

    My mantle that held the trophy is feeling lonely today :( Some solace that Mke had to resort to using his daughter to get it back. Great to see everyone and meet new people.

    3 · June 30, 2013

    • Mike O

      Patrick, you were lucky that DSN did have the extra health coverage last night! It could have been very expensive for yourself to call and be driven in the Waaaaa-mbulance, lol. Kidding! Great people, great times, great laughs.... last night. FYI - The cup is open for takers at the next event! Cheers, M

      2 · June 30, 2013

  • Emma G.

    Some great chats with some great people! Thanks Mike!!!

    June 30, 2013

  • Loralei (.

    As always Mike did a great job of hosting. Run Around is always a blast, and the fire outside really made my evening

    June 30, 2013

  • Mike O

    Great Times!
    Thank you to everyone for helping out at the event and for the extra support with the clean up on the Sunday.
    Have a great Canada Day everyone :)

    June 30, 2013

  • Bob

    Excellent!

    June 30, 2013

  • John

    Another great event, thanks Mike!

    June 30, 2013

  • Tricia V.

    Thank you Mike for opening your home once again. It was great to get out and see some "old" faces and meet new people. Hopefully I won't have to wait almost 2 years again :)

    June 30, 2013

  • Denise B.

    Yet another great meet up. We enjoyed all the food and fun. Thanks to Mike for opening up his home once again.

    June 30, 2013

  • Marcella

    Best way ever to enjoy a lovely summer night!!! Thank you Mike!! My life would be a lot smaller without you and the rich experiences you organize and provide!!

    June 30, 2013

  • A former member
    A former member

    As usual, another fantastic night :-) Thanks again for opening up your home Mike.

    June 30, 2013

    • Emma G.

      Did you sleep there again George?!

      June 30, 2013

  • Sandra

    I'm bringing carrot cake and cookies

    June 29, 2013

  • A former member
    A former member

    Sorry, i won't be able to make it

    June 29, 2013

  • Marcella

    I am bringing a veggie and dip tray from Sobey's.

    June 29, 2013

  • Kate

    Just got called into work :/ have a great night everyone

    June 29, 2013

  • Gideon

    Currently at Drum Heller with some riding buddies and definitely bring my appetite. I'll cook something if I get back soon enough. Sorry I can't be there to help.

    June 29, 2013

  • Kevin

    Gotta start work too early to go now. It's Seanna solo tonight :(

    June 29, 2013

  • ~*Steen*~

    Sorry to cancel, im in alot of pain and not able to eat solid foods yet. :(

    June 29, 2013

  • Mariam

    I will bring a dessert as I don't see one mentioned:)

    June 29, 2013

  • Glen H.

    Helping out buddy today down by Elbow park...everyone have fun!!

    June 29, 2013

  • Evon & B.

    just got back on..I need the address sent to me

    June 29, 2013

  • Stuart

    Sorry Mike not going to be able to make it someone on wait list should be happy.

    June 29, 2013

  • Maria B.

    I think I'll just bring my smile and laughs, since the food menu is covered!

    1 · June 29, 2013

  • Mike O

    I have sent an email at 7:30 pm Friday, to those on the yes RSVP. I will re-send tomorrow afternoon - as there might be a few people that cancel and new people rsvp.

    June 28, 2013

  • Bob

    Think I'll bake a banana bread this time.

    1 · June 28, 2013

  • Valerie

    I will bring meatballs if I get off the waitlist!

    June 28, 2013

  • Cheryle

    Sorry to cancel out but I'm going to help with the flood recovery efforts.

    June 28, 2013

    • Mike O

      Awesome that you are supporting the communities :) I have done 5 days in a row and a little burned out. Don't forget your gloves and masks.

      1 · June 28, 2013

  • Blake H.

    Francie and I will be bringing a fruit salad.

    June 28, 2013

  • Raegan

    I'll make a seafood dip.. If that's okay.

    1 · June 28, 2013

  • A former member
    A former member

    Thanks for all that info...much appreciated ..but..I won't be able to make it.

    June 28, 2013

  • Tricia V.

    I will bring a Cheesy Potato Casserole

    June 27, 2013

  • Mike O

    For my potluck dish, I will be cooking something on the BBQ :)

    June 27, 2013

    • Wendy B.

      Looking forward to some fun games! I'm bringing layered Nacho Dip

      June 27, 2013

  • A former member
    A former member

    The wait list is a great tool! It allows us as members to get on an event and possibly get into that event should an opening come available. However, we are all adults and it should be up to us as individual members to manage our own waitlists and events. I think it should not be an automatic feature as we will get people signed up for an event (in a public place or private home) that will not show up. We have seen this in the past many times! I have been a member of this group since the second year it was formed and have seen over the years many members sign up for multiple events on the same day and or add them self to a wait list just to save a spot just in case the other event turned out to be a dud.

    1 · June 27, 2013

    • A former member
      A former member

      It wouldn't allow me to add the entire post so here is the rest.
      If we allow waitlists to add people to an event automatically from when they added them self to it then other members on the wait list who may actually want to attend who are on the bottom of the wait list will miss out due to automatic updates.

      My personal preference is to allow us the members to manage our own wait lists accordingly. That way it keeps things fair for those who actually want to attend an event and don’t book more than one on the same date.

      3 · June 27, 2013

    • Seanna

      Thanks so much George! Great input! Last point that I'd like to add is that a lot of people drop out of these events at the last minute for various reasons. If you are very interested in attending an event, you can pretty much count on getting in the day before. Mike's Potlucks are very popular and you get to meet a lot of new people, but it does take a lot of work and clean-up. Please consider helping with set-up and/or clean-up when attending these home-based, or any events. David, Mike, and past/current organizers are doing this because they like to see people get together and have fun! Let's get to know each other, and HAVE FUN!

      4 · June 27, 2013

  • Tom

    Good explanation Mike.

    BTW, I have just too much going on lately and cannot make it for the Potluck Games, so my spot is now open. Have fun, everyone!

    1 · June 27, 2013

  • Mike O

    For the questions that have come up in regards to the waiting list (Automatic change in RSVP versus the member needing to change their RSVP to attending). I have added some information under the details in this event and have also sent an email as well. Hope this helps :)

    Cheers,

    Mike

    June 27, 2013

  • Denise B.

    I'll bring a pasta salad of some sort to go with whatever Mike is cooking up on the barbie........

    June 27, 2013

  • Raegan

    I agree what's the point of a wait list... Should I be taking myself off??

    June 27, 2013

  • Mike O

    FYI - The meetup website automatically sends out an email if a spot opens up at an event. Usually, if someone has a blackberry or iphone, they see the email and take the open spot within the first few minutes.

    1 · June 27, 2013

    • Seanna

      Hi Christine, The reason for putting yourself on the wait list is so that you Do receive those email alerts letting you know a spot has opened up. So if the event is full, you have the option to RSVP and put yourself on the Waiting List. Then, when a spot becomes available, Everyone on the Waiting List will receive an email telling you there is an opening. But if someone reads their email notification first, and goes in and RSVPs YES before you do, then the spot is taken and no longer available. So watch your emails and respond quickly. The problem in the past with an automatic Wait list, is that people have been added to the event, and haven't checked their email, so they didn't even know they were signed up, thus taking a spot from someone who would and/or could have attended. Having the emails send out to all those waiting, makes it fair for everyone. First come, first served. Hope that helps answer your questions. :)

      1 · June 27, 2013

    • Mike O

      Thank you Seanna for adding the post. Just to add, I fully understand that people on the waiting list, wanting to be automatically added if a spot opens. One example of why I stay away from the automatic yes rsvp. I had arranged an event in the past with over 20 people on the waitlist. With some bad weather and others just canceling, I had over 10 people cancel . Only 3 of showed up (that were bumped to the yes RSVP) and I had to pay out of pocket for the unused spots (as I had booked the event). So, much better turn out if the member signs up for themself and is aware of the change in RSVP. Thanks, M

      1 · June 27, 2013

  • Mike O

    TBH, I am feeling a little burned out after the last few days volunteering. I am still looking for a couple of people to come earlier on Saturday and help set up. Also, still need a few people to come on Sunday to help clean up.
    Thanks,
    Mike

    June 26, 2013

    • Bob

      Thx Mike. See you at 5pm.

      June 27, 2013

    • Emma G.

      Based on the comments I see here I changed my Access pickup. My pick up is 4:15-4:35 (they work in 20 minute windows). If they're anywhere near running on time (which they ususallu aren't!) I should be there for 5 pm. I'm bringing home made hummous, pita and carrots.

      June 27, 2013

  • Maria B.

    Mike, I'll be there to help with the set up.

    June 27, 2013

  • Valerie

    I keep getting

    June 27, 2013

  • Deanna

    Sorry guys! Wish we could make but something's come up. Have fun and we'll catch you at the next one!!!!

    June 27, 2013

  • Loralei (.

    I'm still a yes but I can't come until maybe 8-8:30? Is that ok?

    June 26, 2013

    • Mike O

      No Worries Laralei, see you there...

      June 27, 2013

  • Glynnis

    Have company coming in!

    June 25, 2013

  • Janet S.

    Am no longer able to attend - have a great time!

    June 25, 2013

  • A former member
    A former member

    Due to the floods and the fact that downtown is closed until Weds or Thurs I will be working the long weekend to make up for the lost days. :(

    June 24, 2013

  • Kat

    Hi Mike... would of luved to of come, but have my son & his wife here for the weekend.....(I know ya thinking " she don't look old enough)
    LOL....LOL

    1 · June 19, 2013

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