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Chicago Agile Project Management Meetup Group Monthly Meetup

  • Oct 1, 2013 · 5:30 PM
  • This location is shown only to members

Welcome back everyone.  To kick things off we're going to run an Agile Coffee Break plus get input for next few sessions.

Here are the basics....I got the idea at Nokia from some of the coach here (Dan Neumann & Susan Difabio, so thanks to them.


The Lean Coffee format has a lot in common with Open Space, particularly in the sense that you are asking people to move away from an agenda-driven gathering to a more open, collaborative, dynamic, emergent type of gathering.

The protocol, borrowed and modified from the Sydney Lean Coffee group and Limited WIP Society, is as follows:

Everyone offers topics they are interested in discussing by writing them on index cards (or sticky notes). Everyone presents his or her topic as an Elevator Pitch (max 1 minute per topic). Use dot voting to vote on each of the topics.  Each person gets two votes. You can only vote once per topic.Prepare three columns on a table or wall. Call them “Planned”, “In Progress” and “Done”. Add all topics to the “Planned” column, with those that received the highest votes at the top.Discuss each topic in turn. Move the index card for the topic into the “In Progress” column. Initially, ask the proposer to explain the topic, then go round the table to give an opportunity for everyone to provide an initial comment, then open discussion.When the topic is done, move on to the next one.  The topic proposer decides when the topic is done, and moves the index card to the “Done” column.  If someone disagrees, then s/he can raise a new topic.  Expect to discuss 3-6 topics over the space of an hour or so.Consider time boxing each topic to 10-15 minutes max.

At the end of the overall Lean Coffee session, run a quick retrospective.  What did you like? What didn’t you like? What are ideas for improvement?

As a variation, particularly if you have a large group, consider splitting into sub-groups if people are particularly passionate about specific topics. Then get back together after the topic discussion to present highlights to, and get feedback from, the wider group.


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  • Eric L.

    Hi guys, I am sure my company AgileThought could get a space for this meetup. Feel free to contact me at eric.landes @ (delete spaces), and I can get that set up. The location would be downtown, not sure of exact address.

    September 20, 2013

  • David G.

    what do you think about holding the meetup in Evanston? I have a space at Rotary International 2 blocks from the Davis Street train.

    August 16, 2013

  • David G.

    what do you think about holding the meetup in Evanston? I have a space at Rotary International 2 blocks from the Davis Street train.

    August 16, 2013

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