Many of you have asked why are fees are slightly different on some ticketed events.
Most of you all recognize that we are not profit-based and that we operate through main and asst organizers that volunteer their free time and work very hard and have also incurred a lot of cost out of their own pockets.
We have created a pricing structure to help support these organizers and we would like to take a few minutes to explain just to ensure that there is not any confusion. We will also put an ?about page? to explain our pricing structure up on the board.
An event may cost a nominal couple of dollars more than if you were to individually go to an event by yourself, if group discounts were not involved. However, the perks of going through our group ensure that you have a well organized event, get to meet great people that enjoy doing similar activities, and make new friends. Please remember, no-one in our group does this for a job/career ? we are all volunteers and just want to ensure the organizers are not incurring costs for organizing events.
MEETUP SLUSH FUND FEE - $1.00/pp/per event. This slush fund fee covers all of the costs incurred with the monthly Meetup charges through Meetup.com, any other advertising costs, t-shirts for the organizers (so you can spot them at events), deposits, other additional costs, and extra perks at events.
ORGANIZER FEE ? (recommended/as applicable) $1-$2 pp/per event. This is for the organizer to cover or support the cost of their event. Organizing events are a lot of work and the organizers put a lot of time effort and their own resources in to make sure everyone has a great time and that things go smoothly. This fee is designed to help the organizers offset some of that cost and to thank them for all their hard work with planning the event, getting discounts, setting up the event, updating information, and organizing the Meetup members.
EXAMPLE: (Event Cost-$18)+(Meetup Slush Fund - $1)+(Organizer Fee - $1)+(Paypal 5% -$1)=(Total Cost=$21)
We have elected to use Paypal as our method of payment for all paid events. This ensures that the organizer is able to meet the deadlines, get group discounts, able to meet deposits without paying out of pocket, ensure we have an accurate headcount, and that there is oversight of all funds received.
UPDATING RSVP LISTS: Please be courteous, we reserve a lot of activities based on how many people respond to an event. It looks bad on us to reserve 30 spots and 10 people show up. If your schedule changes, please update your RSVP according so we may keep an accurate count. Keep in mind that some events have a limited number of spaces. If you RSVP ?maybe? be sure to update your RSVP as soon a possible so we may get a final count or allow others into the event. The same applies for those who RSVP ?Yes?, change your RSVP to No if something comes up and your unable to attend. We cannot change your RSVP so please keep your RSVP accurate on all Meetup Groups.
REFUNDS: Once you?ve paid for an event it is non-refundable (unless stated). This is because a lot of our events must be paid for in advance. We also base some pricing on group discounts and if people cancel last minute it hurts the entire group. You may however find someone to cover your spot. If you do not show up for an event or are unable to locate group it is considered no show and isn?t refundable. All Organizers will provide you with contact information and meeting locations to all events. Cancelled Events will be fully refunded
Anytime you have questions please ask Tammy or Vanessa ? we are happy to answer.
Thanks for all the great support and we look forward to seeing you at the next event!!
Tammy & Vanessa