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IEAA Planning Meeting

  • Sep 12, 2013 · 5:30 PM
  • Universalist Unitarian Church

This will be the first totally open, all-member planning meeting of the IEAA.

The IEAA is putting the future of the organization directly into the hands of the membership. We are removing all barriers so our members can finally directly vote and decide on the direction of the IEAA. No more closed-door decisions or opaque policies. From now on the members make the rules. 

This meeting will be open to all IEAA members, and will follow parliamentary procedure.

Our first item of business will be to review, edit, and hopefully adopt a set of bylaws for the IEAA. A copy of the bylaws is pasted below.

After that, the floor opens to motions from any member who has an idea or wishes to be heard.

This meeting has a firm end time of 6:30, at which point all business must be put aside for pizza and fun. Planning Meetings will likely be held before every monthly meeting. 

Bylaws for the IEAA

I. Mission

The Inland Empire Atheists and Agnostics is an organization formed to provide community, support, and social events for atheists, agnostics, and other assorted non-theists in California’s Inland Empire.

II. Membership

Membership in the IEAA is open to all who are interested in atheism, without discrimination on the basis of race, ethnic origin, sex, gender, gender identity, sexual orientation, or ability. We reserve the right to limit membership on the basis of religious belief.

Members shall have the right to vote for the Board, the right to serve on the Board, The right to serve on committees, the right to propose motions, and the right to vote during planning meetings. Membership shall confer no further privileges, and attendance at an IEAA event shall not be predicated on membership.

To become a Member requires attending at least one (1) prior monthly meeting.

III. Planning Meetings

Planning Meetings shall be held at least quarterly, but no more often than monthly. These meetings shall be the primary decision-making body of the Membership.

Planning Meetings require the presence of the Chair, three (3) Board members and at least five (5) Members in order to form a quorum.

One (1) time a year, the Membership shall hold an annual meeting where the Chair, officers and committee chairs shall make a full report to the Membership about activities over the past year, and update Members on the current budgets, and status, of the IEAA.

IV. Meetups

Either the Board or the Membership may decide, from time to time, to grant certain individuals the ability to post events on the IEAA web site. This ability does not confer special authority or privilege within the organization, and is limited only because of the technical limitations of the web site.

Events may be scheduled by anyone with the ability to do so, at any time, without prior authorization of the Board or the Membership. However, it is recommended that schedulers take into account other events that may conflict with their proposed schedule. Event hosts may request small donations in order to cover costs, but may not impose significant admission fees, and may not exclude individuals from participation based upon ability to pay.

The Board may cancel any event that it deems to be controversial or disruptive.

V. Governing Board

There shall be a six (6) member Governing Board (the Board) made up of six (6) Members. The Board shall have the power to make decisions on behalf of the organization that arise between Planning Meetings, and that require action prior to said Meeting.

The Board shall also have such powers and duties as are necessary to satisfy state statutes, should the organization seek incorporation or other legal recognition.

Members of the Board shall serve terms of one (1) calendar year and until a successor is elected, with no term limits.

A Board member may resign, or may be deemed to have resigned by failing to attend three (3) consecutive Planning Meetings.

The Membership may appoint somebody to fill a vacant seat until the next election. A Board Member appointed in such a way shall be entitled to serve only the remainder of the normal term, although they may stand for re-election. 

In the event that there are not enough nominations or appointments to fill all vacant seats, the Board may appoint individual Members to fill the vacant seat until the next election. 

For Board meetings the Chair and three (3) Board members are required to form a quorum. In case of vacant seats, this number is decreased by one (1) for every vacancy.

VI. Elections

Elections shall be held two (2) times a year, six (6) months apart. The Membership shall choose ballot times and locations, but on-line balloting shall not be permitted.

The Board Members shall be elected from districts as follows:
District one (1) west of Interstate 15 and south of the San Gabriel mountains
District two (2) east of Interstate 15 and north of the San Bernardino-Riverside county line, including all of the High Desert.
District three (3) east of Interstate 15 and south of the Bernardino-Riverside county line.

In a situation where there are no nominations from one (1) district, but two (2) or more from another, the candidate living closest to the district without a nomination shall be counted as a representative of the district without a nomination, and not the one in which they currently reside. 

Members shall have the right to vote for all Board member positions during elections, regardless of their place of residence.

Elections shall be held by secret ballot.

Nominations shall be accepted by the Secretary online or in person. Any Member may nominate any other Member, including themselves. Nominations shall close one (1) week prior to the election. Nominees are requested to provide a candidate statement of no more than 500 words. 

The results of the elections shall be made available at all meetings and via the organization’s Internet site and Facebook group as soon as practical.

VII. Committees

The Board or Membership may set up such committees as they see fit and delegate to these committees decision-making authority over particular aspects of the IEAA. The Secretary shall keep a roster of members of committees.

Committee membership does not confer any special status upon committee members, and final decisions on all matters ultimately rest with the Membership.

There are currently Two (2) committees:

(1) The Outreach Committee, which has authority over activities that directly advertise the IEAA. The Outreach committee has the authority to manage, create and distribute materials relating to the IEAA to the general public, to assist Members in hosting events, to plan outreach events, to run fundraising events. All Officers and Board members are Ex Officio members of the Outreach Committee. Money donated to the IEAA for the express purpose of outreach or expressly for events administered by the Outreach Committee shall be administered directly by the Outreach Committee. Membership in the outreach committee is open to all Members, but is subject to approval of the Board. Members who volunteer at outreach events are considered de facto members of the committee.

(2) The Governing Board, covered in section V.

VIII. Officers

The Board shall select from among its number three officers: a Chair, a Secretary, and a Treasury Officer.

The Chair shall lead meetings, and shall have the authority to act on behalf of the organization in such situations as action is required before a Board meeting can be called. The Chair shall not have a vote during Board meetings except in the case of a tie. 

The Secretary shall keep meeting minutes of all Membership and Board meetings, or cause those minutes to be taken. It shall also be the duty of the Secretary to keep any legal or corporate records of the organization as may, from time to time, arise, and to administer the annual elections, or cause them to be administered. The Secretary shall also keep a document outlining the organization’s parliamentary procedure and policies.

The Treasury Officer shall keep the financial records of the organization, collect dues and donations, and cause the monies of the organization to be deposited with a reputable financial institution. They shall also keep the membership rolls.

The Officers shall also have any duties statutorily required of them, should the organization decide to pursue legal recognition of some kind in the future.

IX. Bylaws

The Board shall have the power to make such bylaws as may seem expedient, but such bylaws shall be subject to repeal or amendment at any Planning Meeting. The Board shall not have the power, however, to pass any bylaws that would alter the status of the IEAA beyond the ability of the Members to restore the former status.

These Bylaws may be amended at any regular or special Planning Meeting by a two-thirds (2/3) voting of the Membership, provided that no amendment shall be adopted unless a copy of such proposed amendment shall have been included in or enclosed with the notice of such meeting.

X. Dissolution

Upon the dissolution of the Organization, the Board shall, after paying or making provisions for the payment of all of the liabilities of the Organization, dispose of all the assets of the Organization exclusively for the exempt purposes of the Organization in such manner, or to such organization or organizations organized and operated exclusively for charitable, scientific, literary, or educational purposes which at the time qualify as exempt organization or organizations under Section 501(c)(3) of the Code, as the Organization’s Board shall determine. Any assets not so distributed shall be distributed by a court of competent jurisdiction of the county in which the Organization’s principal office is then located exclusively for the Organization’s exempt purposes. The use of any surplus funds for private inurement to any person in the event of a sale of the assets or dissolution of the corporation is expressly prohibited.

These bylaws revised 8/16/2013, approval pending. 

Join or login to comment.

  • Phillip S.

    There really needs to be better instructions when there's two buildings with the same number.

    September 12, 2013

  • Rodrigo De La M.

    Hello. Unfortunately this meeting conflicts with work. I wonder if future meetings will be scheduled so that us weekday-nine-to-fivers can also participate.

    September 2, 2013

    • Greg M.

      Sorry about the time. If you can't make it on time stop by when you can, we'll try to make sure your concerns are heard.

      1 · September 10, 2013

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