Each Toastmaster club has a committee whose task is to organise the club and keep it running smoothly so that it fulfills its goal; ensuring members have ample opportunity to practice and acquire good public speaking skills.
Every July, (the new year for toastmaster memberships), the committee is re-established, providing an opportunity for club members to take on new roles, change roles or leave them.
What do they do?
Here's the list of roles and the general responsibilities each carries. To find out more about any of them click the link below the position description.
- ensures the smooth running of the club
- responsible for most communications in the club
- chases up the committee members
- ensures the club achieves Distinguished Club Status
- votes at district and international meetings
- chairs the monthly committee meetings
- finds replacements for the committee.
To find out more go to page 23 in the Toastmasters Club Leadership Handbook.pdf
Vice President Education (VPED
- keeps track of the progress of each member
- creates the schedule allowing each member an equal opportunity at speeches and meeting roles
- organises “Educationals” for the club
- signs off on project completion and manual completion
- awards certificates for differing educational achievements
- assigns a mentor to new members (if not delegated)
- is the main person to talk to when discussing your goals and achievements
To find out more go to page 26 in the Toastmasters Club Leadership Handbook.pdf
Vice President Membership (VPM)
- greet guests and make sure they sign the visitor book
- helps induction of new members
- helps new members with the sign-up process
- participates in the member building campaigns
- is the person responsible for keeping track of memberships, new members, guests and member communication.
- works with the VPPR to ensure the website meets the needs of existing and new members.
To find out more go to page 29 in the Toastmasters Club Leadership Handbook.pdf
Vice President Public Relations (VPPR)
- responsible for the website, newsletter (if there is one) and any communication with the general public, such as press releases and publications
- helps maintain the membership mailing list and keeps track of members email addresses
- responsible for the correct use of the Toastmasters Logos and trademarks and makes sure the club complies with international copyright and trademark legislation
To find out more go to page 31 in the Toastmasters Club Leadership Handbook.pdf
- keeps minutes at committee meetings
- maintains the club membership roster
- submits the Club Officer List to Toastmasters International.
- keeps track of official correspondence, by-laws, minutes and resolutions
To find out more go to page 34 in the Toastmasters Club Leadership Handbook.pdf
- keeps track of club finances and expenses
- chases up renewals and makes sure the subscriptions and renewals are paid on time
- prepares the annual budget
- reimburses expenses using the club’s bank account
- acts as signatory for the club account
- submits new member applications and dues to TMI
- pays any bills for the club
- submit accounts for audit if required
To find out more go to page 38 in the Toastmasters Club Leadership Handbook.pdf
Sergeant at Arms
- greets members and guests
- sets up the meeting venue
- makes sure guests sign the visitor book and helps the chair in setting up the room
- arranges name badges and helps members and guests get their name badge
- collects ballots and tallies votes if any voting takes place in a meeting
- is responsible for making sure the meeting locations are booked and confirmed
- ensures equipment works and the club has supplies
To find out more go to page 42 in the Toastmasters Club Leadership Handbook.pdf