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Olympia Geeks and Gamers Message Board › RSVP Rules

RSVP Rules

Jason H.
Olympia, WA
Hey guys I need to get this email out and let everyone understand something. From now when an event is scheduled everyone needs to RSVP Yes or NO. Please do not RSVP Maybe. If you do not RSVP yes for an event and show up you will not be able to participate in the game. I will ask that you will just observe. We need to have an accurate count of who will be there and who wont. Also its not fair to everyone else who RSVPs to an event and others just show up. If an event fills up and you cant RSVP please RSVP for the next

Thank You

Shelton, WA
Post #: 36
shouldnt it be yes's obviously get to play and then if theres still room the ones who rsvp'd maybe then get to join and play? i get it that haveing all yes's upfront would be nice but theres this thing called life and job that sometimes makes a deffinate yes tuff to give. so if 5 people rsvp'd yes and 4 people said maybe then you know you got 5 players and the open spots can be filled first come first serve off the maybe list or something...
A former member
Post #: 19
It is real simple. Jason if you don't want people to RSVP maybe to your games, which I totally understand, don't give the maybe option. Set a limit as to how many people can RSVP. Dale wait to RSVP until you know what your life is going to be like. If you don't have a hot date lined up for that night then just hope there is still room for you to RSVP yes. You can always change your RSVP if something happens and you suddenly can't make an event.
Jason H.
Olympia, WA
Post #: 85
Some rules suggested from one of our members. What do you all think?

In other parts of life, it is always courteous to accept or
decline an invitation within a few days of receiving it. The
same goes for adjusting your RSVP if your plans change. To
really break it down:

•RSVP TO ALL events posted in the calendar. Please only RSVP
"yes" for events if you are sure you can attend.

•Update your RSVP as soon as your plans change, preferably
within 48 hours.

•If you are listed as a Maybe or on the Wait List, change your
RSVP to Yes or No at least 48 hours before the event. By the
time a meetup begins, your RSVP should either be a Yes or No.

•If you RSVPed Yes, you show up to the event. If you can't
show, change your Yes RSVP to No with at least 24 hours notice
if possible. If you did change within 24 hours of the meetup,
personally contact the Organizer and inform her about the
change. (If you are expected to bring a food item/contribution
to the event, and you cancel at the last minute, it is polite
to offer to drop your contribution by, to the host.)

•If you RSVPed No, you do not attend the meetup without
changing your RSVP to Yes and then contacting the host.

•When RSVPing please do not add the children as guests (unless
specifically requested). Your kids are IMPORTANT, however since
this is a moms group, we are assuming that they are attending
with you. Only add guests if you plan on bringing someone other
than your children with you (non-member friend or spouse).

Etiquette: A "yes" RSVP should be treated like any other
commitment you would make. If you told your girl friend you
were going to meet her at a park, you would let her know if
something came up and you couldn't make it. Please extend the
same respect to your friends at the Tacoma Area Stay at Home
Mom's Group. Avoid last minutes drops outs as much as possible
as they lead to hurt feelings for the host, others who attended
and those who could of attended in your place.

No-Show Policy
We work hard to plan great events and it is very discouraging
for a host when people who RSVP yes do not show up, While we
understand things happen but it's important to take a minute
and change your RSVP right away. Those whose RSVP's are Yes
when the meetup begins and do not attend, automatically get a

Waiting List: For those one the Waiting List, please
change your RSVP to No if you can no longer attend or if the
start of the meetup is approaching and you would not be able to
attend at a moments notice. Note that if you are on the Waiting
List and someone drops out 5 minutes before, you may
automatically be bumped up to a Yes if you failed to change
your RSVP before the starting time.

Accidental: Most members have an occasional no-show due
to car trouble, horrible illness, or other last minute problem.
If you cannot change your RSVP and email the host, try to at
least call her, or the Organizer, so she'll know not to expect
you. If your Yes RSVP does not get changed ro No before the
meetup begins, it will still go on your profile record as a no-
show because as of this time the Organizer does not have the
ability to change RSVP's after the meetup begins.

Last minute changing to No: On occasion members have to
change their Yes RSVP to No within 24 hours of the meetup,
usually due to illness. This isn’t a problem unless the MP’s
notice a pattern of frequently doing so, even if the change in
RSVP comes before the start time. In such cases, last minute
changes may start resulting in a no-show strike and therefore
be grounds for removal from the group.

Whether you RSVP'd YES for a meetup or you got bumped up to Yes
from the Waiting List, if you fail to attend (no-show) 3 or
more meetups within a 30-day period, or are a habitual no-
shower, your membership is subject to removal
at the
organizers discretion.
user 9785159
Lacey, WA
Post #: 36
Seems harsh... but makes some sense.

I wasn't aware we're a mom's group wink
Jason H.
Olympia, WA
Post #: 88
The rules were suggested by Donna who runs another meet up group for moms I posted them to see how we felt about merging them with our group.
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