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One Brick: volunteer, socialize, and make friends in L.A. Message Board › Final Details for Much Love Adoption

Final Details for Much Love Adoption

William H.
user 14135653
Group Organizer
Denver, CO
Thanks again for volunteering for our event with Much Love Rescue. Below are some notes from Much Love but first some notes from One Brick.

  • If you are joining us for lunch at the Farmers Market (yum!), meet us in front of the library at Ocean Park and Main at 11:00 am.
  • If you are skipping lunch, meet us at the same library at 11:50.
  • Bill's cellphone # is 310 699 6323 if there are any questions or concerns.
  • If your plans have changed and you won't be able to make it, please cancel your RSVP so that someone on the wait list can move up.

Look forward to seeing you Sunday,


Skim the material below. We will go over most of it during the orientation.


Greetings, and thank you for signing up to attend our next New Volunteer Orientation with Much Love Animal Rescue!

Just a reminder, the orientation will begin promptly at 12:00 at our Santa Monica adoption location (2515 Main Street). We are in the parking lot of Lost Planet production studios, just north of the intersection of Ocean Park & Main Street. Parking is available on-street or in several metered public lots in the area. You might want to bring extra change to feed the meters.

So far the weather report looks good for Sunday! However, if it looks like another rainy day, we will email cancellation notices by 9am on Sunday (don't hesitate to call Bill to confirm we are on) .

Orientation will be followed by training with our more senior staff members for the rest of the afternoon until we wrap it all up at about 3:30pm. Be sure to dress comfortably with closed toe shoes as you will have the opportunity to work directly with our animals.

Note, due to our insurance policies and general safety, all Much Love Volunteers who work our weekend adoption events must be 18 years of age or older.

Volunteer Portal: Weekend Adoption Signup (don't worry about for this week):

We have a simple system. Each week an email goes out as a call for volunteers. Following the sign-up directions below, you can pick a day or shift and sign-up to volunteer, transport as well, or even just to transport. If you are transporting, feel free to add your general location and we can try to arrange a task that is convenient to you. We will give you detailed instructions for using the portal after Sunday's orientation.

Emails you may get from Much Love:

Contact info: You'll receive most of the Much Love emails from this address,­. PLEASE ADD THIS EMAIL ADDRESS TO YOUR ADDRESS BOOK. Otherwise you might find all the announcements will end up in your spam box. If you are signed up for an event and something comes up, be sure to contact the lead volunteer for that day (will be on an email titled "Assignment List")

Emails you will get will include:

Weekend Adoption Signup Reminder
Just as it sounds. It's just a reminder to signup along with a link to the signup portal. If there are any special notes about time or location changes, this email will contain them.

Animals in Our Care:
Mid-week you'll get an email with all the animals we currently care for. It's good to get a feel for the animals at the upcoming adoptions. And if you are interested in dog walking, it will tell you the locations of the animals.

Assignment List:
On Friday, we put together a detailed assignment list for the weekend adoptions based on the feedback in the volunteer portal. This will include who is volunteering, who is the lead volunteer for a given day, and transport assignments.

Volunteer Meetings (optional):

Each month or so, we hold a general volunteer meeting at a volunteers house. You'll get an RSVP email as a reminder to see if you are interested in attending.


There are a number of factors to consider with the adoptions: we need to keep it safe for all volunteers, attendees, and the animals. We also need to be do what we can to keep the locations offering their spaces for us to hold the weekend adoptions. And while we're not all trainers, we work with the animals to make them show off how adoptable they are, by reinforcing positive behavior through praise and making them well adjusted even before they find a forever home.

Lead Volunteer Checklist:
This is something the Lead Volunteers use to make sure everything gets setup and done correctly at an adoption. But even if you're not a lead, it helps to know. So take a look and soon enough, you'll show up at an adoption and know exactly what needs to be setup and how things are done. You can always simply ask the lead, but reading the checklist is just a way for you to get a look in the inner circle of how things are done.

Quick Reminders:

* Make sure you are wearing a name tag
* Be courteous and polite with potential adopters, fosters and those donating
* Remember & discuss all the ways to help Much Love animals: Adopting, Fostering, Volunteering, Donations
* Be sure to thank those donating to Much Love

* Two volunteers need to review all applications submitted
* Lead volunteer needs to review all applications to discuss the answers on the application with the applicant.

Cat Handling:
* Cats are to remain in cages at all times

Dog Handling:
* Leashes on dogs at all times
* Be safe, on alert, with a firm grasp of the leash when walking dogs in and outside of adoption sites
* Dogs are only to be handled by volunteers at ground level and not held on laps or in arms

The Pen:
* Leashes on dogs at all times
* No food in the pen
* No dog toys in the pen
* Always have a bucket of water inside pen
* A senior volunteer needs to be in the pen at all times
* Volunteers need to have attended (3) adoption events and initially be accompanied by a senior volunteer to be in pen
* Volunteers need to ask the Lead or senior volunteer what combination of dogs can be lose in the pen
* When only 1 volunteer is in the pen, no more than 2 dogs out at a time

* If someone is filling out an application, offer them a Much Love chair
* If all Much Love chairs are being used other volunteers, a volunteer should surrender their chair for the applicant
* (Sundays) Politely remind courtesy shows to remain in designated area (back parking lot)
* (Sundays) If a car parks in parking lot, check if they are there for Lost Planet (Much Love visitors need to be asked to park elsewhere)

Weekend Adoption Protocols (attached PDF):
This is a bit longer form a document. But it was put together some time ago with great detail to just describe how the adoption event process works.

That's plenty for now. And always remember that you have a number of people to ping questions off of, present new ideas to. We're a 100% volunteer organization, so your gift of volunteering your time and even proposing new ideas is greatly appreciated.

See you all Sunday!


Katie Bresee
Volunteer Coordinator


The Lead Volunteer is the point person to ensure Consistency from adoption to adoption, Communication of protocols to volunteers, and Courtesy to all volunteers and potential fosters/adopters/donators.


APPLICATIONS: * All applications need to be reviewed by (2) people.
* Lead should review ALL applications and be the point person to review it with the applicant; discuss application with other
volunteers to show them what makes a "good" application and what are warning signs.
VOLUNTEERS: * No minors in the pen; Volunteers under must be 18 years of age or older
* Go over Animals/Applications with 2nd shift volunteers

THE PEN: * Dogs should primarily be in the pen unless being shown to a potential applicant or being walked * There should ALWAYS be at least (1) SENIOR volunteer in the pen at all times.
* Volunteers need to have attended (3) adoptions to be in the pen.
GENERAL: * Just Be There: A 15-20 minute break is expected, avoid being gone for an extended period.
* Communication: make volunteers feel needed
* Make sure all visiting dogs are on leashes (lend one if need be)

What the lead volunteer may need help with:


  • Saturday Leads: Print both the Assignment and Animals In Our Care lists to bring to the adoption; LEAVE in van at end of Saturday.
  • Saturday Leads: Print the Adoption Dog Book and Cat Book when necessary or arrange with another volunteer to print
  • Saturday & Sunday Leads: Cross out any adopted animals in Adoption Book from the day before

Dog Pen & Cat Tent Setup

  • Setup the dog pen: fencing, tents, cages, table
  • Ensure all cages have water & (2) water buckets in the pen
  • All Much Love dogs should have a bandana, leash, collar, a Much Love tag
  • All Much Love cats should have a cat collar and Much Love tag

General Setup

  • Setup/Delegate: Signs
  • Setup/Delegate: Merchandise/Information table
  • Setup/Delegate: Donation containers
  • Setup/Delegate: Update Adoption Dog Book with new pages
  • Setup/Delegate: Update Adoption Cat book AND add Cat Tags to cages

Volunteer Check

  • Remind all volunteers to wear a name tag
  • Review all Animals In Our Care (and review AGAIN for the 2nd shift volunteers)
  • Remind all volunteers to put on one of (3) red "Adopt Me" vests when dogs are being walked or outside the pen (and not being shown)
  • Reference the "Quick Reminders" sheet , tell volunteers to take a look, and HANG inside of pen
  • Make sure volunteers are wearing a Much Love logo shirt
  • Assign dogs to correct/capable volunteers as needed; Take animal inventory for afternoon return transports
  • Check in courtesy shows with the Courtesy Show form (and check the vaccination records to see if they are up to date)

Adoption Breakdown

  • Breakdown the pen, signs, all cages, tables, tents, information table
  • Remove cash from donation containers and mail a check to: Much Love Animal Rescue, P.O. Box 341721 Los Angeles, CA 90034-1721
  • Wrap Up Meeting - Review submitted applications with volunteers
  • Assign home checks to senior volunteers
  • Review Foster Home List for any transport assignment changes
  • Take inventory of supplies (collars, leashes, cleaning supplies)
  • Email update: outline all applications, home checks, medical/behavioral issues, and needed supplies to

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