Thanks, Judy, for these comprehensive minutes and all your hard work to keep us connected. You and the other volunteers have given a lot of time and energy to this group and I hope you will still be involved on some level.
I joined in May but I haven't been able to attend much in the past year, so I'm not sure if I need to pay the extra fee in October or at my renewal time? I do hope to attend in October and the program sounds very interesting!
From: [address removed]
To: [address removed]
Subject: [Portland-Collage-Artists-Guild] Recap - September Meeting (Important - Please Read)
Date: Sat, 10 Sep[masked]:53:53 -0400
I want to thank everyone who attended today's meeting, and let those who were unable to attend what we discussed.
Theresa Weil gave us a preview of the October meeting at which she is going to lead us in creating collage portraits. We will be posting a full description of the meeting and a list of supplies you need to bring in the next few days. This is going to be a very creative session, so I urge as many of you as possible to plan to attend.
The bulk of the meeting was devoted to discussing the results of the survey, and trying to agree on the future direction of the group. I'm glad to say that, though the response to the survey was not a great as I had hoped, it showed overwhelmingly that members attended meetings in order to learn about new techniques, share the experience of making art, learn about different art forms and be inspired. The response to what members would like future meetings to do to help them create a career as a professional artist showed that a significant majority wanted to learn how to market their work, where to submit work and how to put together an effective portfolio and artist's statement. My interpretation of this is that we are a group serious about our art and learning to hone our skills, which I think is excellent.
In order to fulfill the goals and wishes of our members, we need a strong leadership team that can keep the momentum we have built over our first year. As was announced at the August meeting, Adrienne Fritze is no longer able to stay in her role of Treasurer, and I am ready to step back and concentrate on some other aspects of my life, so I sent out an email after our August meeting outlining the roles and responsibilities we needed to have on the leadership team. Today we had some wonderful people step up to take over the following roles:
Theresa Weil, Program Coordinator - This position will be responsible for working with members who volunteer to facilitate meetings, gathering ideas for meeting themes, scheduling the room at TaborSpace and posting meeting topics on Meetup or whichever site the group chooses to use to communicate.
It will be important to create a clear description of the upcoming meeting, including what supplies will be furnished by the facilitator and what members need to bring.
Renee Elias, Treasurer - This position will be responsible for collecting dues, either yearly or for individual meetings. It will be important to work with the Membership Coordinator to make sure dues are collected in a timely manner; the Treasurer and Membership Coordinator should be at the meetings a bit early, so they can check people in as they arrive and collect payments as needed. The Treasurer will become the primary signer on the guild bank account, and will be responsible for paying the room rental and any other fees the guild acquires.
Carlie Dunn & Tara Hawkins, Membership Coordinator - This position will be responsible for keeping track of memberships and notifying members when it is time to renew. This position will work with the Treasurer, and back up that position at meetings to check in members and make sure they have paid either the yearly dues, or the single session fee.
Mary Hill has volunteered to research a venue for a group show, and I will help her out as much as I can.
Alesia Zorn will continue as Secretary.
I plan to continue to be active, and will shortly begin working on setting up a Guild Wordpress blog that we can start to use to communicate about our activities and also to connect with the wider Portland arts community.
Many thanks to each of our volunteers, and want them to know that Adrienne and I will be available to help make the transition as easy as possible.
We plan to continue on Meetup for the next six months, but are hoping to transition to another internet site that will be free. To that end, I will make sure we are paid up with them for the six months and will reserve the room at TaborSpace at least through the end of the year.
We have made a decision to raise our yearly dues to $36.00. We plan to collect that amount at our October meeting from those wishing to join for a year. The amount will be retroactive to August 2011, so renewal will be in August 2012. Anyone joining later in the year will have their dues prorated accordingly. This works out to $3.00 per meeting. If people prefer to pay by the meeting, they will be charged $5.00 per meeting they attend. Newcomers are welcome to attend their first meeting for free.
Keep an eye out for the details of the October 1 meeting, and hope to see you all there.
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This message was sent by Judith Devine ([address removed]) from Portland Collage Artists Guild.
To learn more about Judith Devine, visit his/her member profile
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