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SD Art Lovers attendance policy update - Please Read

From: Rachel M.
Sent on: Monday, August 15, 2011 12:41 PM

Hi, Art Lovers! I hope you're having a wonderful summer. I'm looking forward to seeing several of you this Friday for our Private Tour of the Mingei Museum. It looks like we'll have a great turnout, and there are still a few spots available. More information will be sent out to attendees later this week.

I have also updated our Attendance Policy, and I would appreciate if you would take the time to review it, especially if you're planning to go to an event with an attendance cap such as the Mingei tour. Here is the updated policy:


San Diego Art Lovers Attendance Policy

We understand that life happens. A work meeting runs late. A friend's car breaks down. A pipe bursts at your home. The one thing we ask is that you update your RSVP for an event as soon as possible upon learning that you will not be able to attend. 

This helps the organizers know whom to expect and it also allows folks to move up on the waiting list if there is one. If you have been holding a spot for the last month and then no-show, there could be another Art Lover waiting in the wings who could have been able to go in your place.

Many of our events are large, public social gatherings that do not depend on all members showing up. However, if you no-show for an event such as a private museum tour that has an active waiting list, you will be subject to removal from the group. If you are unable to change your RSVP on the Meetup website, please at least contact the event organizer ahead of time. We need to ensure for the sake of our members that everyone has an equal opportunity to attend.

Here is how the Waiting List works: When you RSVP for an event that is full, you will be added to the automated waiting list. This means that when someone changes their RSVP to "no," the next person on the list moves up to "yes" and an automated email informs them of their new status. A "yes" response means that you should be planning to attend the event. 

It is your responsibility to change your RSVP status (or contact the organizer) if you cannot make it that day. Otherwise you will be a "yes" RSVP and if you don't show up, that is considered a no-show.

Thanks for your assistance! Please contact Rachel if you have any questions or concerns.

(Special thanks to Kelly of San Diego Book Divas for inspiration on the wording of this post.)

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