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Complete Competition Rules

As a paid member (one in “good standing”) of SPS, you can submit up to one image per category each month: color print, black and white print, and digital projection. Therefore, a member may submit a maximum of 3 images in each monthly competition and critique, with the exception of December's meeting, at which only the digital/projection category is available.

Rules Applicable to All Categories
1. Images MUST follow the theme for that month. Competition theme titles can be found at 2014 and 2015 Competition Themes (to see the Competition Themes, click on 2014 Competiton Themes and 2015 Competition Themes).

2. The initial exposure MUST have been made within the previous 12 months of the date of the competition unless the competition theme specifically denotes it as "Vintage" (“vintage” can be any age).

3. A member may place entries into each category of competition but may not place more than one entry into any one category.

4. No entries that have been previously entered in any regular SPS competition will be allowed to be entered a second time--except those given a special exemption under Rule #1 under “Rules for Awarding Points” or submitted for the December (Members’ Choice) competition.

5. A competition entry shall comprise a single overall image unless a competition theme specifically allows an exception (e.g. a "series" competition). Multiple images may be combined during the creative process but the final product must be presented as a single image.

6. An image derived from a specific slide/negative/file (or combination of these) may not be entered into more than one competition category.

7. An image may not be altered and then re-entered in a subsequent competition as a new image.

8. Images submitted in one category may not be entered (with whatever processing) in another category during the same or another competition (with the exception of the December competition). For example: projected images may not also be entered as prints; color prints may not be entered as black and white prints, and so on, for all possible variations via traditional, digital, or alternative processes.

9. All images and visual components that make up an image must be original images captured by the member (no incorporation of scans, reproductions from stock photography, clip art, etc.) and each element must have been photographed by the member within twelve months of the competition date.

10. The image MUST conform to the announced theme of the competition. The competition committee may reject an image if it does not conform to the theme. If an image is rejected on this basis, the member may appeal the decision to the members of the SPS board who are present at the time of the meeting. The Board decision shall be final.

11. An image may be disqualified by a judge (selected by the Board for the competition) on the basis of failure to meet the competition theme description. Such a disqualification is not open to appeal.

12. Your image MUST NOT have a signature, logo, watermark, or copyright statement showing. (See item #8 under “Rules Applicable to Prints” for an acceptable solution.)

13. The decisions of the judge or judges are final. 

Each person who judges an SPS competition is solely responsible for choosing the winning entries in each category. There is no appeal process available.

Rules Applicable to Prints
1. There are two print categories: “Color” and “Black and White.” A member in good standing may submit at most one entry into each of these two categories for each month of competition in which prints are accepted.

2. Prints can be of any practical size (5x7, 8x10, 11x14, etc. or any custom size). The member does not need to produce the prints. A commercial service may be used.

3. Members (or the person submitting the photo for the member) should arrive 30 minutes before the stated starting time of the meeting (usually 7:30 PM) in order to have their print entries logged in. Absolutely NO print entries will be accepted after the stated starting time of the meeting as determined by the Competition Committee's timepiece.

4. SPS members in good standing do not have to be present to log their entries into competition as long as the member makes her/his own arrangements for someone to deliver, correctly log, and return a print entry to the member.

5. SPS will NOT be responsible for any works incorrectly logged in or left at the competition site.

6. Prints shall be placed into either the "color prints" or "black and white prints" category.

Prints may be the result of traditional, digital, and/or alternative processing techniques. While it is fairly obvious in which category a traditional print should be entered, use of alternative processes and advancements in digital photography may create situations where it is unclear which category would be the most appropriate. The Competition Committee will try to accommodate the wishes of the member, but reserves the right to reclassify an entry in order to maintain a fair environment for competition.

7. All prints MUST be mounted to an appropriate rigid mounting surface. Over-matting is optional, but encouraged. Frames, glass, plastic overwraps, etc., are not allowed.

8. If a signature, logo, watermark, or copyright statement is present on the front, it MUST be completely covered, e.g., with a neutral covering such as masking or archival tape.

9. Each entry MUST clearly be labeled on its back with:
a. The member's name
b. The print's title
c. The entry category (“black and white” or “color)
d. An arrow designating the "up" position or a label reading "top" (to ensure the print is displayed correctly.

Rules Applicable to Digital Projection Entries
1. A digital projection entry MUST be submitted as a jpeg file to no later than 9:00 p.m. the Thursday prior to the competition.

2. Your digital image MUST meet the requirements for sizing digital entries. The native resolution of our projector is 1920 x 1080 pixels.

Aspect Ratio. 
Aspect ratio refers to the ratio between width and height. The 35mm/APS-C size all of our standard cameras produce is 1.5 : 1, meaning the width is one and a half times the height. 

 The projector’s aspect ratio is 1.77 : 1. Your image will have to be cropped a bit top and bottom or display some black borders.

Sizing your image un-cropped. 
If you want to display your image un-cropped, size it so that it fits within the 1920x1080 projector dimensions. Both horizontal and vertical images will show some black margin on the sides. Excessively large images (that is, images that have not been resized for competition) may be resized (at your peril) and/or rejected by the Competition Committee. 

Photoshop. In Photoshop, for both horizontal and vertical images set the height to 1080 and allow the width to size automatically.

Lightroom. In Lightroom, set the Export Image Sizing to 1920x1080. These are constraints, so Lightroom will automatically size the image without cropping to fit in these dimensions.

Photoshop Elements. 
For both horizontal and vertical images set the height to 1080 and allow the width to size automatically. If you are emailing directly from Elements, the program will resize your image to a small size unless you change the settings. Resize your image first, and then email the "original size.” This is actually the full size that Elements has at the moment. 

Note: Instructions (with pictures) on resizing appear in the SPS monthly newsletters. For information in the newsletters go to SPS Monthly Newsletters.

3. The subject line of your e-mail with the submitted digital entry MUST contain the word "Competition."

4. In the body of the e-mail you MUST include a title for the image.

5. Also in the body, you MUST include your name, as it is not always clear from the sender's email address.

6. If any of the requested information items (requested in 3, 4, or 5 immediately above) is omitted, the digital coordinator reserves the right to exclude the entry, or in the case of the image title, make one up.

Rules Applicable to the December Competition
(“Members’ Choice”)

The December competition is a "Members’ Choice" competition. Each member may enter one image for digital projection. The image must have been taken in the 12 months preceding the competition. An image entered in a prior competition is eligible, provided the image submitted has been taken within 12 months of the date of the December competition. No print competitions take place in December.

Rules for Awarding of Points
At each competition there must be a minimum of three entries in a category before any winners are selected in that category. When the minimum number of entries in a category is not met, the member may opt for a non-competitive critique by the judge.

One (1) "entry point" will be awarded. An entry given a non-competitive critique under these circumstances remains eligible for entry into a future SPS competition without prejudice.

2. Up to four place winners (First, Second, Third, and Fourth) with a maximum of up to two Honorable Mention awards may be given in each category. Within the established framework, the number of actual awards is left to the discretion of the judge(s).

3. Points Awards. Points are awarded at each competition and are cumulated for presentations of awards to the highest cumulative point members at the December meeting. Points are awarded after each of the competitions from January through November. 

At the end of the year, the members with the highest point totals in each category are presented with First Place Winner awards. The members with the cumulative point positions of Second, Third and Fourth Place in each category are awarded Certificates of Recognition.

At the December meeting a separate award is presented for the winning entry of the December competition.

After each competition (January through November), the following points are awarded:
a. 1 point 
in each category a member enters
b. First Place in a category: 15 points
c. Second Place in a category: 12 points
d. Third Place in a category: 9 points
e. Fourth Place in a category: 6 points
f. Honorable Mention in a category: 3 points

Code of Conduct
Members may not discuss entries with the judge(s) before or during a competition. Please allow the Competition Chairperson to respond to any queries the judges might have about a particular entry. Members are asked to give the judges all courtesy during judging and refrain from making any comments that might affect judging or distract the attention of the judges.

Table of Contents

Page title Most recent update Last edited by
Directions to Clairmont Presbyterian Church July 4, 2015 1:37 PM Elton S.
2015 Competition Themes April 27, 2015 1:27 PM Stan K.
Photography Opportunities and Workshops October 12, 2014 8:37 AM Stan K.
SPS Monthly Newsletters April 8, 2015 8:52 AM Stan K.
Joining the SPS Family December 27, 2014 8:37 PM Stan K.
Complete Competition Rules November 7, 2014 2:45 PM Stan K.
About The Southeastern Photographic Society Meetup November 18, 2014 10:30 AM Stan K.

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