Our Calendar

From: Debbie
Sent on: Sunday, January 13, 2013 11:31 AM

 

Hi Everyone,

Please take time to read this email entirely.  Thanks!

Recently Deb and Doug decided to close down their two meetup groups in order to not have to post events on multiple sites and they encouraged their members to join this group and the Life After 40’s group.  So we have a lot of new members who joined recently and I wanted to share some helpful hints with everyone for navigating our site. 

1. Please be aware that there are two Deb’s who are organizers and make sure you send your email to the right one so your message arrives in a timely manner to the appropriate person!

2.  We have events on our calendar that are in dark blue boxes.  These are events that we are definitely doing as a group.  We have an organizer/host/hostess who has volunteered to attend, be there a few minutes early and greet everyone as they arrive, and because of them you can RSVP for it.  The sole responsibility of an organizer/host/hostess of an event is to organize it and greet people.  They will also do their best to look after new members at their first outing to make them comfortable and introduce them to others.  Sometimes we have a lot of new members at an event so that can be a little challenging.  If some of our long term members will volunteer to help with that we would greatly appreciate it.

3.  We have events on our calendar that are tan colored boxes.  These are items our organizers have posted on the calendar of happenings in our area that you might want to know about BUT we are not yet doing as a group event because nobody has volunteered to host it.  If anyone is interested in being a host for one of these “tan” events, please contact me and I will be happy to turn it into an actual event with you as the host/hostess.  Again, all you have to do is show up a few minutes early and greet everyone.  After that your job is to have as much fun as everyone else!

 

4.  PLEASE only RSVP to an event if you are planning to attend.  When you get the email about a new event and you don’t plan to attend, just delete the email.  Please don’t rsvp NO.  Every time a member RSVP’s yes or no, the host of that event gets an email.  This will cut down on the number of emails.  ONLY RSVP IF YOU PLAN TO ATTEND!!

 

5.   If you sign up for an event, please show up.  It is rude to leave the event host looking and waiting for you.  Cancelling at the last minute doesn’t work as the host may not have access to the site.

 

Meet Up created the “It was nice to see you” email that they send you after an event so you can click on and send people emails saying it was nice to see them.  Please keep in mind we all get inundated with emails every day.  Between work, personal and Meetup I get around 300 emails a day.  I know for me it is always nice to see everyone at our events but I will not send you an email stating that because I know how it is to get too many emails a day. 

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VERY IMPORTANT:  When you reply to a message such as this one, your reply will go to the entire group.  I have the ability to block that email from going out and I will block it because in most cases 900 people don't need to get an email that is useless to them.  But once I block it, the email you sent will go to nobody.  That happened several times recently when Claudia sent an email about needing a handyman.  Several emails didn’t go out because they would have gone to the entire group.  Be aware of what you are sending and to whom you are sending it.

 

Anyone who is interested in being an organizer and posting events, please contact me!  Our group is growing very quickly and it would be great to have more events on the calendar for everyone!

 

Thanks,

Debbie

 

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