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Important issues regarding the group: Attendance limits, picture posting limits

From: Julio M.
Sent on: Thursday, August 8, 2013 11:27 PM

Hello All,

I would like to bring two issues to your attention:
1. Attendance limits on some hikes (hopefully only for a few hikes for now): Since our group has become quite large, the potential impact of our hiking group has become larger and some concerns have been raised. Also, in a few cases where permits are needed I was unable to obtain a permit. One of the distinguishing features of SF Bay Area Outings is that we have not imposed attendance limits and enjoyed the companionship of a large group of people and allowed RSVPs until right before the hike. I hope to continue this policy for as long and as many hikes as possible. However, I would like you to know that for a few hikes (hopefully very few), I will have to impose attendance limits in order to obtain a permit.

When I impose an attendance limit, I will make sure that I so indicate when I send out an initial announcement about the hike so that you can plan accordingly. With an attendance limit, your cooperation in keeping your RSVPs up-to-date will be essential so that the attendance at the hike is equal to the number of “Yes” RSVPs. I will include a waiting list, so if you decide you are unable to attend, please change your RSVP to "No" so people on the waiting list can attend.

2. Picture posting limits: Photographers please only post at most your approximately top-20 best photographs for a given hike and avoid the temptation to do a “data dump” of all your pics to the Meetup site. Instead, if you would like to give people access to all of your pics, please upload your pics to a photo-sharing site such as Picassa and then post a link to your pics in the comments/ postings section for the hike.

I am making this request since I have received several complaints from some photographers and non-photographers about too many pictures being posted by some. A “data dump” makes it tough for people to get a useful overview of the hike from the perspective of the various photographers without having to wade through a large number of pics.

Thank you for your cooperation, and I look forward to seeing you on the trail soon!

Your Organizer,
Julio M.

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