DRAFT/SAMPLE of Agenda/Script for County Conventions

From: Don Z.
Sent on: Wednesday, March 21, 2012 7:37 PM

We will discuss this in detail at the April 1st SD Convention Training Session; in fact, we will START our April 1st Training Session with a MOCK TRAVIS COUNTY CONVENTION, which would mean all persons who have taken the "Oath of Affiliation" will be entitled to VOTE at that Mock Convention.  Don Zimmerman is the "Temporary Convention Chairman" of the Mock Convention.

2012 SAMPLE COUNTY CONVENTION SCRIPT
*for counties conducting precinct conventions*

 

 

A.        CALL TO ORDER

 

CONVENTION CHAIRMAN: “LADIES AND GENTLEMEN, PLEASE TAKE YOUR SEATS.  YOU SHOULD BE SEATED BY PRECINCT DELEGATION.  AS A REMINDER, THESE DELEGATIONS ARE DETERMINED BY THE 2010 PRECINCT LINES.  THE SENATORIAL DISTRICT _____/ _____________ COUNTY CONVENTION WILL NOW COME TO ORDER.”

 

CONVENTION CHAIRMAN: “MY NAME IS ____________________________ AND I WILL SERVE AS THE TEMPORARY CONVENTION CHAIRMAN.  I WOULD LIKE TO WELCOME EACH OF YOU AND COMMEND YOU FOR PARTICIPATING IN THIS CONVENTION.”

 

CONVENTION CHAIRMAN: “OUR CONVENTION IS GOVERNED BY THE TEXAS ELECTION CODE, RULES OF THE REPUBLICAN PARTY OF TEXAS, AND ROBERT’S RULES OF ORDER NEWLY REVISED.  NONE OF THESE RULES CAN BE SUSPENDED BY THE CONVENTION.  AS WE CONDUCT OUR BUSINESS TODAY, IF YOU HAVE ANY QUESTIONS ABOUT THE RULES, PLEASE RISE TO A POINT OF INFORMATION AND I WILL TRY TO ANSWER YOUR QUESTION.  PLEASE STAND FOR THE INVOCATION AND PLEDGES. 

 

INVOCATION:

THE INVOCATION WILL BE DELIVERED BY _______________________.

 

PLEDGES:

THE PLEDGE OF ALLEGIANCE TO THE U.S. & TEXAS FLAG WILL BE DELIVERED BY ____________________.”

 

 

CONVENTION CHAIRMAN: “PLEASE BE SEATED.  AT THIS TIME, THE CHAIR APPOINTS ________________ TO SERVE AS SERGEANT-AT-ARMS, ________________ TO SERVE AS SECRETARY, AND ________________TO SERVE AS PARLIAMENTARIAN.  THESE OFFICERS SHALL SERVE UNTIL THE PERMANENT CONVENTION CHAIRMAN IS ELECTED.”

 

CONVENTION CHAIRMAN: “IN ACCORDANCE WITH THE RULES OF THE REPUBLICAN PARTY OF TEXAS, I HAVE APPOINTED TEMPORARY COMMITTEES FOR OUR CONVENTION.  THE TEMPORARY COMMITTEE CHAIRMEN ARE AS FOLLOWS: ____________________WILL SERVE AS THE TEMPORARY CREDENTIALS COMMITTEE CHAIRMAN, ________________ WILL SERVE AS THE TEMPORARY RULES COMMITTEE CHAIRMAN, ___________________ WILL SERVE AS THE PERMANENT ORGANIZATION COMMITTEE CHAIRMAN, ______________________ WILL SERVE AS THE TEMPORARY RESOLUTIONS COMMITTEE CHAIRMAN, AND ______________________ WILL SERVE AS THE TEMPORARY NOMINATIONS COMMITTEE CHAIRMAN.”

 

CONVENTION CHAIRMAN: “THE AGENDA FOR OUR MEETING IS SET FORTH BY THE RULES OF THE REPUBLICAN PARTY OF TEXAS.  THE ORDER OF BUSINESS WILL BE AS FOLLOWS:

 

 

A.        CALL TO ORDER

B.        ROLL CALL OF THE TEMPORARY ROLL OF DELEGATES

C.        REPORT OF THE CREDENTIALS COMMITTEE

D.        REPORT OF THE RULES COMMITTEE

E.         REPORT OF THE PERMANENT ORGANIZATION COMMITTEE; ELECTION OF PERMANENT CONVENTION OFFICERS

F.         APPOINTMENT OF PERMANENT NOMINATIONS AND PERMANENT RESOLUTIONS COMMITTEES; APPOINTMENT OF PARLIAMENTARIAN

G.        RECESS; (PRECINCT CAUCUSES IF APPLICABLE)

H.        REPORT OF THE PERMANENT NOMINATIONS COMMITTEE

I.          REPORT OF THE PERMANENT RESOLUTIONS COMMITTEE

J.          OTHER BUSINESS & ANNOUNCEMENTS

K.        ADJOURNMENT”

 

B.        ROLL CALL OF THE TEMPORARY ROLL OF DELEGATES

 

CONVENTION CHAIRMAN: “WE WILL NOW PROCEED TO ESTABLISH THE VOTING MEMBERS OF THIS CONVENTION.  THE SECRETARY WILL CALL THE ROLL.  THE ROLL IS DETERMINED BY THE LISTS SUBMITTED BY EACH PRECINCT CONVENTION.”

 

[RPT Rule #30 allows conventions to call the roll by delegate name or by precinct delegation count.]

 

CONVENTION CHAIRMAN: “THE ROLL HAS BEEN TAKEN.  THE SECRETARY WILL ANNOUNCE THE RESULTS.”

 

SECRETARY: “THERE ARE _______ DELEGATIONS PRESENT, WITH A COMBINED VOTING STRENGTH OF _______, AND THE TOTAL NUMBER OF DELEGATES ATTENDING AT THE START OF THIS CONVENTION IS _______.”

 

CONVENTION CHAIRMAN: “THE PRECINCT DELEGATION LEADERS WILL NOW SEAT ALTERNATES FOR THEIR ABSENT DELEGATES.  ALTERNATES MAY ONLY BE SEATED FOR DELEGATES FROM THE SAME PRECINCT.”

 

 

C.        REPORT OF THE CREDENTIALS COMMITTEE

 

CONVENTION CHAIRMAN: “THE TEMPORARY CREDENTIALS COMMITTEE HEARS CONTESTS AND CHALLENGES CONCERNING THE SEATING OF DELEGATES AND ALTERNATES.  THE COMMITTEE IS ALSO RESPONSIBLE FOR RECOMMENDING THE PERMANENT ROLL OF DELEGATES AND ALTERNATES WHO WILL SERVE FOR THE REMAINDER OF THIS CONVENTION.  THE CHAIRMAN OF THE TEMPORARY CREDENTIALS COMMITTEE WILL NOW GIVE HIS COMMITTEE’S REPORT. 

 

CREDENTIALS COMMITTEE CHAIRMAN: “MADAM/MISTER CHAIRMAN, THE TEMPORARY CREDENTIALS COMMITTEE MET TO HEAR ALL CONTESTS MADE AGAINST DELEGATES & ALTERNATES.

 

If there were no contests filed:

If there were contests filed:

“NO CONTESTS WERE FILED.”

“A CONTEST WAS HEARD TO THE SEATING OF ______________________ FROM PRECINCT _______ ON THE GROUNDS THAT ___________________________________________.  THE COMMITTEE RECOMMENDS THAT THE CONVENTION SEAT (OR NOT SEAT) THE DELEGATE.”

 

CONVENTION CHAIRMAN: “THE MOTION IS TO SEAT (OR NOT SEAT) _________________.  IS THERE ANY DISCUSSION?

 

[If there is debate, allow for delegates to speak, alternating between one speaking for the motion and one speaking against the motion.]

 

CONVENTION CHAIRMAN: “THE QUESTION IS ON THE SEATING (OR NOT SEATING) OF ________________________.  ALL THOSE IN FAVOR, SAY ‘AYE’.”

 

[Pause and count votes.]

 

CONVENTION CHAIRMAN: ALL THOSE OPPOSED, SAY ‘NO’.”

 

[Pause and count votes.]

 

CONVENTION CHAIRMAN: “_________________WILL (OR WILL NOT) BE SEATED AS A DELEGATE/ALTERNATE.”

 

CONVENTION CHAIRMAN: “THE CREDENTIALS COMMITTEE CHAIRMAN WILL CONTINUE WITH HIS/HER COMMITTEE’S REPORT.”

 

CREDENTIALS COMMITTEE CHAIRMAN: “MADAM/MISTER CHAIRMAN, THE CREDENTIALS COMMITTEE FINDS THAT THE FOLLOWING DELEGATES WERE DULY ELECTED BY THEIR RESPECTIVE PRECINCT CONVENTIONS.  WE RECOMMEND THAT THESE DELEGATES BE SEATED AT THIS CONVENTION.  BY DIRECTION OF THE COMMITTEE, I MOVE ADOPTION OF THE CREDENTIALS COMMITTEE REPORT.”

 

CONVENTION CHAIRMAN: “THE QUESTION IS ON THE ADOPTION OF THE REPORT OF THE TEMPORARY CREDENTIALS COMMITTEE.  A SECONDING MOTION TO ADOPT A COMMITTEE REPORT IS NOT REQUIRED.  IS THERE ANY DISCUSSION?”

 

[At this point, a delegate may want to discuss the motion or they may offer an amendment to the report.  Each amendment must be heard, debated, and voted on separately.  Once all amendments are heard, a vote must be taken on adopting the entire report.]

 

CONVENTION CHAIRMAN: “ALL THOSE IN FAVOR OF ADOPTING THE REPORT OF THE TEMPORARY CREDENTIALS COMMITTEE, SAY ‘AYE’.”

 

[Pause and count the votes.]

 

“ALL THOSE OPPOSED, SAY ‘NO’”.

 

[Pause and count the votes.]

 

CONVENTION CHAIRMAN: “THE _____ HAVE IT.  THE REPORT OF THE TEMPORARY CREDENTIALS COMMITTEE HAS BEEN/IS NOT ADOPTED.  I WOULD LIKE TO THANK THE COMMITTEE FOR THEIR WORK IN PREPARING THIS REPORT.”

 

 

D.        REPORT OF THE RULES COMMITTEE

 

CONVENTION CHAIRMAN: “THE TEMPORARY RULES COMMITTEE RECOMMENDS ANY SUPPLEMENTARY RULES WHICH SHALL BE USED DURING THE REMAINDER OF THE CONVENTION.  THESE RULES MAY INCLUDE SUCH ITEMS AS: TIME LIMITS FOR SPEECHES, LENGTH OF DEBATE, ETC.  THE TEMPORARY CHAIRMAN OF THE RULES COMMITTEE WILL NOW GIVE HIS COMMITTEE’S REPORT.”

 

RULES COMMITTEE CHAIRMAN: “MADAM/MISTER CHAIRMAN, THE TEMPORARY RULES COMMITTEE MET AND RECOMMENDS THAT THE FOLLOWING SUPPLEMENTAL RULES BE ADOPTED.”

 

[If there are any proposed supplemental rules, they should be read and distributed to the convention.]

 

BY DIRECTION OF THE COMMITTEE, I MOVE ADOPTION OF THE CREDENTIALS COMMITTEE REPORT.”

 

CONVENTION CHAIRMAN: “THE QUESTION IS ON THE ADOPTION OF THE SUPPLEMENTAL RULES.  IS THERE ANY DISCUSSION?

 

[At this point, a delegate may want to discuss the motion or they may offer an amendment to one (or all) of the proposed supplemental rules.  Each amendment must be heard, debated, and voted on separately.  Once all amendments are heard, a vote must be taken on adopting the entire report.]

 

CONVENTION CHAIRMAN: “ALL THOSE IN FAVOR OF ADOPTING THE REPORT OF THE TEMPORARY RULES COMMITTEE, SAY ‘AYE’”.

 

[Pause and count the votes.]

 

CONVENTION CHAIRMAN: “ALL THOSE OPPOSED, SAY ‘NO’.”

 

[Pause and count the votes.]

 

CONVENTION CHAIRMAN: “THE _____ HAVE IT.  THE REPORT OF THE TEMPORARY RULES COMMITTEE HAS BEEN/IS NOT ADOPTED.  I WOULD LIKE TO THANK THE COMMITTEE FOR THEIR WORK IN PREPARING THIS REPORT.”

 

 

E.        REPORT OF THE PERMANENT ORGANIZATION COMMITTEE; ELECTION OF PERMANENT CONVENTION OFFICERS

 

CONVENTION CHAIRMAN: “THE PERMANENT ORGANIZATION COMMITTEE RECOMMENDS THE PERMANENT OFFICERS WHO WILL BE VOTED ON AND PRESIDE OVER THE REMAINDER OF THE CONVENTION.  THE COMMITTEE WILL ONLY RECOMMEND INDIVIDUALS WHO ARE DELEGATES CURRENTLY IN ATTENDANCE AT THE CONVENTION.  THE CHAIRMAN OF THE ORGANIZATION COMMITTEE WILL NOW GIVE HIS COMMITTEE’S REPORT.”

 

ORGANIZATION COMMITTEE CHAIRMAN: “MADAM/MISTER CHAIRMAN, BY DIRECTION OF THE ORGANIZATION COMMITTEE, I MOVE THE ELECTION OF THE PERMANENT OFFICERS AS FOLLOWS:

 

FOR PERMANENT CONVENTION CHAIRMAN: ___________________________

 

CONVENTION CHAIRMAN: “THE NAME OF _______________________ HAS BEEN RECOMMENDED BY THE ORGANIZATION COMMITTEE FOR THE POSITION OF PERMANENT CONVENTION CHAIRMAN.  ARE THERE ANY OTHER NOMINATIONS FOR CHAIRMAN?”

 

[Allow any delegates to stand up and nominate other candidates.  Nominations must be seconded by another delegate.]

 

If there are no other nominations:

If there are other nominations:

CONVENTION CHAIRMAN: “THE CHAIR DECLARES THAT NOMINATIONS FOR CONVENTION CHAIRMAN ARE NOW CLOSED.  ALL THOSE IN FAVOR OF __________________ FOR PERMANENT CONVENTION CHAIRMAN, SAY ‘AYE’.”

 

[Pause and count the votes.]

 

CONVENTION CHAIRMAN: “ALL THOSE OPPOSED, SAY ‘NO’.”

 

[Pause and count the votes.]

CONVENTION CHAIRMAN: “___________________________ HAS ALSO BEEN NOMINATED FOR CONVENTION CHAIRMAN.

 

[Continue this process until all nominations have been made.]

 

CONVENTION CHAIRMAN: “THE CHAIR DECLARES THAT NOMINATIONS FOR CONVENTION CHAIRMAN ARE NOW CLOSED.  EACH CANDIDATE SHALL NOW HAVE THE OPPORTUNITY TO SPEAK, OR TO HAVE SOMEONE SPEAK ON THEIR BEHALF.”

 

[If time limits were set in the supplemental rules, someone needs to keep track of the time each candidate speaks.]

 

CONVENTION CHAIRMAN: “VOTING FOR CONVENTION CHAIRMAN SHALL BE BY ________ [voting method chosen by convention].”

 

           

CONVENTION CHAIRMAN:  ________________________ HAS BEEN ELECTED PERMANENT CONVENTION CHAIRMAN.”

 

[At this point, the permanent convention chairman assumes the chair.]

 

[Repeat this process for the permanent secretary and any other officers.]

 

ORGANIZATION COMMITTEE CHAIRMAN: “MADAM/MISTER CHAIRMAN, BY DIRECTION OF THE ORGANIZATION COMMITTEE, I MOVE THE ELECTION OF THE PERMANENT OFFICERS AS FOLLOWS:

 

FOR PERMANENT CONVENTION SECRETARY:  ________________________

 

CONVENTION CHAIRMAN: “THE NAME OF ______________________ HAS BEEN RECOMMENDED BY THE ORGANIZATION COMMITTEE FOR THE POSITION OF PERMANENT CONVENTION SECRETARY.  ARE THERE ANY OTHER NOMINATIONS FOR SECRETARY?”

 

[Allow any delegates to stand up and nominate other candidates.  Nominations must be seconded by another delegate.]

 

If there are no other nominations:

If there are other nominations:

CONVENTION CHAIRMAN: “THE CHAIR DECLARES THAT NOMINATIONS FOR CONVENTION SECRETARY ARE NOW CLOSED.  ALL THOSE IN FAVOR OF __________________ FOR PERMANENT CONVENTION SECRETARY, SAY ‘AYE’.”

 

[Pause and count the votes.]

 

CONVENTION CHAIRMAN: “ALL THOSE OPPOSED, SAY ‘NO’.”

 

[Pause and count the votes.]

CONVENTION CHAIRMAN: “_________________________ HAS ALSO BEEN NOMINATED FOR CONVENTION SECRETARY.

 

[Continue this process until all nominations have been made.]

 

CONVENTION CHAIRMAN: “THE CHAIR DECLARES THAT NOMINATIONS FOR CONVENTION SECRETARY ARE NOW CLOSED.  EACH CANDIDATE SHALL NOW HAVE THE OPPORTUNITY TO SPEAK, OR TO HAVE SOMEONE SPEAK ON THEIR BEHALF.”

 

[If time limits were set in the supplemental rules, someone needs to keep track of the time each candidate speaks.]

 

CONVENTION CHAIRMAN: “VOTING FOR CONVENTION SECRETARY SHALL BE BY ________ [voting method chosen by convention].”

 

CONVENTION CHAIRMAN: “____________________________ HAS BEEN ELECTED PERMANENT CONVENTION SECRETARY.”



ORGANIZATION COMMITTEE CHAIRMAN: “MADAM/MISTER CHAIRMAN, BY DIRECTION OF THE ORGANIZATION COMMITTEE, I MOVE THE ELECTION OF THE PERMANENT OFFICERS AS FOLLOWS:

FOR PERMANENT CONVENTION SERGEANT-AT-ARMS: _________________________

 

CONVENTION CHAIRMAN: “THE NAME OF _______________________HAS BEEN RECOMMENDED BY THE ORGANIZATION COMMITTEE FOR THE POSITION OF PERMANENT CONVENTION SERGEANT-AT-ARMS.  ARE THERE ANY OTHER NOMINATIONS FOR SERGEANT-AT-ARMS?”

 

[Allow any delegates to stand up and nominate other candidates.  Nominations must be seconded by another delegate.]

 

If there are no other nominations:

If there are other nominations:

CONVENTION CHAIRMAN: “THE CHAIR DECLARES THAT NOMINATIONS FOR CONVENTION SERGEANT-AT-ARMS ARE NOW CLOSED.  ALL THOSE IN FAVOR OF ____________ FOR PERMANENT CONVENTION SERGEANT-AT-ARMS, SAY ‘AYE’.”

 

[Pause and count the votes.]

 

CONVENTION CHAIRMAN: “ALL THOSE OPPOSED, SAY ‘NO’.”

 

[Pause and count the votes.]

CONVENTION CHAIRMAN: “____________________________ HAS ALSO BEEN NOMINATED FOR CONVENTION SARGEANT-AT-ARMS.



[Continue this process until all nominations have been made.]

 

CONVENTION CHAIRMAN: “THE CHAIR DECLARES THAT NOMINATIONS FOR CONVENTION SERGEANT-AT-ARMS ARE NOW CLOSED.  EACH CANDIDATE SHALL NOW HAVE THE OPPORTUNITY TO SPEAK, OR TO HAVE SOMEONE SPEAK ON THEIR BEHALF.”

 

[If time limits were set in the supplemental rules, someone needs to keep track of the time each candidate speaks.]

 

CONVENTION CHAIRMAN: “VOTING FOR CONVENTION SARGEANT-AT-ARMS SHALL BE BY ________ [voting method chosen by convention].”

 

CONVENTION CHAIRMAN: “___________________________ HAS BEEN ELECTED PERMANENT CONVENTION SERGEANT-AT-ARMS.”

 

 

CONVENTION CHAIRMAN: “I WOULD LIKE TO THANK THE COMMITTEE FOR THEIR WORK IN PREPARING THIS REPORT.”

 

 

F.         APPOINTMENT OF PERMANENT NOMINATIONS AND PERMANENT RESOLUTIONS COMMITTEES; APPOINTMENT OF PARLIAMENTARIAN

 

CONVENTION CHAIRMAN: “AS PERMANENT CONVENTION CHAIRMAN, I NAME, _____________________ TO SERVE AS THE PERMANENT NOMINATIONS COMMITTEE CHAIRMAN, ______________________ TO SERVE AS THE PERMANENT RESOLUTIONS

COMMITTEE CHAIRMAN.  THE MEMBERS OF THESE COMMITTEES ARE AS FOLLOWS: Nomination Members: _______________________________________________________________________________________________________________________________________________.

Resolutions Members: _______________________________________________________________________________________________________________________________________________.


I ALSO APPOINT FOR THE PERMANENT CONVENTION PARLIAMENTARIAN: __________________________________ AND ___________________________ AS TIME KEEPER.

 

 

G.        RECESS; (PRECINCT CAUCUSES, IF APPLICABLE)

 

CONVENTION CHAIRMAN: “THE CONVENTION WILL NOW TAKE A______ MINUTE RECESS TO ALLOW PRECINCTS TO CAUCUS AND ALLOW TIME FOR THE NOMINATIONS AND RESOLUTIONS COMMITTEES TO MEET.  IF YOU ARE SUBMITTING A RESOLUTION, YOU HAVE_________ MINUTES TO SUBMIT IT TO THE CONVENTION SECRETARY.”

 

CONVENTION CHAIRMAN: “WE WILL RE-CONVENE AT _____________.”

 

[After recess and/or caucuses, the business of the convention will resume.]

 

CONVENTION CHAIRMAN: “THE CONVENTION WILL COME BACK TO ORDER.  PLEASE BE SEATED IN YOUR ASSIGNED SEATS.  WE ARE GOING TO TAKE UP A COLLECTION NOW TO COVER THE COST OF THE CONVENTION/TO CONTRIBUTE TO THE CANDIDATE RESOURCE COMMITTEE FOR LOCAL CANDIDATES/OR ANOTHER REASON.”

 

[The collection of contributions may be taken later if the Nominations Committee report is ready.]

 

 

H.        REPORT OF THE PERMANENT NOMINATIONS COMMITTEE

 

CONVENTION CHAIRMAN: “THE CHAIRMAN OF THE NOMINATIONS COMMITTEE WILL NOW PRESENT HIS/HER REPORT.  THE NOMINATIONS COMMITTEE IS RESPONSIBLE FOR RECOMMENDING A LIST OF INDIVIDUALS WHO WILL SERVE AS DELEGATES AND ALTERNATES TO THE STATE CONVENTION.”

 

NOMINATIONS COMMITTEE CHAIRMAN: “MADAM/MISTER CHAIRMAN, THE NOMINATIONS COMMITTEE RECOMMENDS THE FOLLOWING INDIVIDUALS BE SELECTED TO SERVE AS DELEGATES TO THE STATE CONVENTION.”

 

[The Chairman reads the whole list of recommended delegates.]

 

“MADAM/MISTER CHAIRMAN, BY DIRECTION OF THE NOMINATIONS COMMITTEE, I MOVE THE SELECTION OF THE DELEGATES TO THE STATE CONVENTION.”

 

 

CONVENTION CHAIRMAN: “THE QUESTION IS ON THE ADOPTION OF THE LIST OF DELEGATES AS RECOMMENDED BY THE NOMINATIONS COMMITTEE.  IS THERE ANY DISCUSSION?”

 

[At this point, a delegate may want to discuss the motion or they may offer an amendment to the proposed list.  Each amendment must be heard, debated, and voted on separately.  Once all amendments are heard, a vote must be taken on adopting the report.]

 

CONVENTION CHAIRMAN: “ALL THOSE IN FAVOR OF APPROVING THE LIST OF DELEGATES TO THE STATE CONVENTION, SAY ‘AYE’.”

 

[Pause and count votes.]

 

CONVENTION CHAIRMAN: ALL THOSE OPPOSED, SAY ‘NO’.”

 

[Pause and count votes.]

 

CONVENTION CHAIRMAN: THE _____ HAVE IT.  THE LIST OF DELEGATES TO THE STATE CONVENTION IS/IS NOT ADOPTED.  THE NOMINATIONS COMMITTEE CHAIRMAN WILL NOW CONTINUE WITH HIS COMMITTEE’S REPORT.”

 

NOMINATIONS COMMITTEE CHAIRMAN: “MADAM/MISTER CHAIRMAN, THE NOMINATIONS COMMITTEE RECOMMENDS THE FOLLOWING INDIVIDUALS BE SELECTED TO SERVE AS ALTERNATES TO THE STATE CONVENTION.”

 

[The Chairman reads the whole list of recommended alternates.]

 

“MADAM/MISTER CHAIRMAN, BY DIRECTION OF THE NOMINATIONS COMMITTEE, I MOVE THE SELECTION OF THE ALTERNATES TO THE STATE CONVENTION.”

 

 

CONVENTION CHAIRMAN: “THE QUESTION IS ON THE ADOPTION OF THE LIST OF ALTERNATES AS RECOMMENDED BY THE NOMINATIONS COMMITTEE.  IS THERE ANY DISCUSSION?”

 

[At this point, a delegate may want to discuss the motion or they may offer an amendment to the proposed list.  Each amendment must be heard, debated, and voted on separately.  Once all amendments are heard, a vote must be taken on adopting the report.]

 

CONVENTION CHAIRMAN: “ALL THOSE IN FAVOR OF APPROVING THE LIST OF ALTERNATES TO THE STATE CONVENTION, SAY ‘AYE’.”

 

[Pause and count votes.]

 

CONVENTION CHAIRMAN: ALL THOSE OPPOSED, SAY ‘NO’.”

 

[Pause and count votes.]

 

CONVENTION CHAIRMAN: “THE _____ HAVE IT.  THE LIST OF ALTERNATES TO THE STATE CONVENTION IS/IS NOT ADOPTED.  I WOULD LIKE TO THANK THE COMMITTEE FOR THEIR WORK IN PREPARING THIS REPORT.”

 

 

I.          REPORT OF THE PERMANENT RESOLUTIONS COMMITTEE

 

CONVENTION CHAIRMAN: “THE RESOLUTIONS COMMITTEE RECOMMENDS RESOLUTIONS FOR CONSIDERATION BY THE CONVENTION.  THE CHAIRMAN OF THE PERMANENT RESOLUTIONS COMMITTEE WILL NOW PRESENT HIS COMMITTEE’S REPORT.”

 

RESOLUTIONS COMMITTEE CHAIRMAN: “MADAM/MISTER CHAIRMAN, I MOVE THAT WE WAIVE THE READING OF EACH RESOLUTION SINCE MEMBERS HAVE A COPY TO WHICH THEY CAN REFER DURING THE DISCUSSION.”

 

CONVENTION CHAIRMAN: “THE MOTION IS TO WAIVE THE READING OF EACH RESOLUTION SINCE MEMBERS HAVE A PRINTED COPY TO WHICH THEY CAN REFER DURING THE DISCUCSSION.  IS THERE A SECOND?  IT HAS BEEN MOVEVD AND SECONDED TO WAIVE THE READING OF EACH RESOLUTION.  IS THERE ANY DISCUSSION?”

 

[At this point, a delegate may want to discuss the motion or they may offer an amendment to the motion.  Each amendment must be heard, debated, and voted on separately.  Once all amendments are heard, a vote must be taken on the main motion.]

 

CONVENTION CHAIRMAN: “ALL THOSE IN FAVOR OF WAIVING THE READING OF EACH RESOLUTION, SAY ‘AYE’.”

 

[Pause and count votes.]

 

CONVENTION CHAIRMAN: “ALL THOSE OPPOSED, SAY ‘NO’.”

 

[Pause and count votes.]

 

CONVENTION CHAIRMAN: “THE _____ HAVE IT.  THE MOTION IS ADOPTED/HAS FAILED.  THE COMMITTEE CHAIRMAN WILL CONTINUE WITH HIS COMMITTEE’S REPORT.”

 

 

RESOLUTIONS COMMITTEE CHAIRMAN: “MADAM/MISTER CHAIRMAN, THE RESOLUTIONS COMMITTEE MET AND RECOMMENDS _______ (#) RESOLUTIONS TO THE CONVENTION FOR ITS CONSIDERATION.  THE FIRST RESOLUTION IS ____:”

 

[Refer to the resolution number.]

 

RESOLUTIONS COMMITTEE CHAIRMAN: “MADAM/MISTER CHAIRMAN, I MOVE THE ADOPTION OF THIS RESOLUTION #_____ WITH CHANGES MADE BY THE RESOLUTION COMMITTEE.”

 

CONVENTION CHAIRMAN: “THE MOTION IS TO ADOPT THE RESOLUTION #___.  IS THERE ANY DISCUSSION?”

 

[At this point, a delegate may want to discuss the motion or they may offer an amendment.  Each amendment must be heard, debated, and voted on separately.  Once all amendments are heard, a vote must be taken on adopting the resolution.]

 

CONVENTION CHAIRMAN: “ALL THOSE IN FAVOR OF APPROVING RESOLUTION # __, SAY ‘AYE’.”

 

[Pause and count votes.]

 

CONVENTION CHAIRMAN: “ALL THOSE OPPOSED, SAY ‘NO’.”

 

[Pause and count votes.]

 

CONVENTION CHAIRMAN: “THE _____ HAVE IT.  THE RESOLUTION IS HEREBY ADOPTED/HAS HEREBY FAILED.”

 

[Repeat the same steps until all resolutions are voted on.]

 

 

CONVENTION CHAIRMAN: “I WOULD LIKE TO THANK THE COMMITTEE FOR THEIR WORK IN PREPARING THIS REPORT.”

 

 

J.         OTHER BUSINESS & ANNOUNCEMENTS

 

CONVENTION CHAIRMAN: “IS THERE ANY OTHER BUSINESS BEFORE THIS CONVENTION?”

 

[At this point, a delegate may have additional business they wish the convention to address.  Each motion must be heard, debated and voted on.]

 

CONVENTION CHAIRMAN: “ARE THERE ANY ANNOUNCEMENTS?”

 

[At this point, any delegates who wish to make an announcement may do so.]

 

 

K.        ADJOURNMENT

 

CONVENTION CHAIRMAN: “AS THE BUSINESS OF THIS CONVENTION HAS BEEN CONDUCTED, THE CHAIR WOULD RECOGNIZE A MOTION TO ADJOURN.”

 

[Have a delegate move to adjourn the convention.  Another delegate will second the motion.]

 

CONVENTION CHAIRMAN: “THE QUESTION IS ON THE MOTION TO ADJOURN.  ALL THOSE IN FAVOR, SAY ‘AYE’.”

 

[Pause and count votes.]

 

CONVENTION CHAIRMAN: “ALL THOSE OPPOSED, SAY ‘NO’.”

 

[Pause and count votes.]

 

CONVENTION CHAIRMAN: “THE _____ HAVE IT.  THE CONVENTION IS/IS NOT ADJOURNED.”

 

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