To be an Assistant / Event Organizer

All events require that at some point in the event there is the opportunity for everyone to talk to everyone else there. At a minimum, everyone of one gender should be able to talk to everyone of the other gender. Which means you might need to have people go around and introduce themselves to the rest of the group. If you can, do an ice breaker to encourage mingling. Ice Breakers can consists of a few questions, which might later encourage someone to talk to person who's answers are interesting.

Most events require name tags. The Event Organizer should have a spot that is easily accessible by attendees for checking-in and getting a name tag.

Assistant Organizers are not expected to be at all the events. They are expected to be at the events that they organize. They are expected to welcome everyone who attends the event. Also, if an Assistant Organizer attends an event that they are not running, they still should help out at the beginning of the event. Please be friendly and open to everyone who is attending, no matter what their attitude is.

Assistant Organizers can suggest and schedule events. Any event that has not been discussed with the Organizer, should be before it is posted. A repeating event with a moving location can be rescheduled by the assistant without notification. Events should be scheduled at least 2 weeks out. It is preferred that all events for the month be scheduled before the month begins.

Assistant Organizers must do at least one event a month. That means that they have to plan, post, and be in charge of that event. Do to the size of the group, the more events on the calendar, the better it is for all members.

Event Guideline

Before the event the Event Organizer should make sure that :

• Reservations with venues are correct if applicable
  
• The list of RSVP's has been printed [Only for RSVP limited events]
  
• The event has been closed to new RSVP's (it is recommended that this is done 24 hours before the event) [Only for RSVP limited events]
  
• Any supplies needed for the event are bought and ready (name tags are optional for public events, but preferred)
  

At the event the Event Organizer should :

• Help or organize any setup requirements
  
• Have signs or some method allowing attendees to easily find the group and event organizer
  
• Welcome everyone who attends the event
  
• Check off the RSVP list to see who is attending the event, add a count of walk-ups to the event
  
• Take an accurate count of attendees
  

After the event the Event Organizer should :

• Fill out the event questionnaire to make a note of the number of attendees
  
• Contact those who were "no shows" (RSVP'd "Yes", but did not attend) [Only for RSVP limited events]
  
• Post any pictures of the event
  
• If the event is a repeating event, then copy the event and schedule the next one