When adding a new calendar event - Do you email all the members to let them know of the new event?

Or does an email automatically go out the the members? Thanks! Amanda

An email announcing your event to members does go out 2 weeks before the scheduled event.

That's great! I just didn't want to send an email if there was one already going out. Thanks!

Someone feel free to correct me if I'm wrong but I think there are 4 automatic announcements. I think the 1st is at one month (not positive on this one,but fairly sure) the 2nd is at 2 weeks, 3rd at 1 week, and the last is the day before the event.

We only email new events if they fall inside the 1 week time frame. This seems to be the threshold in the battle of ample plan time Vs. too much email.

I have also found that if I don't announce new events that are less than 1 week out, the event usually has less than stellar attendance. One day is just not enough time to make plans for most people.

If you check off the "Send automatic announcements and reminders" box when scheduling a Meetup, we'll send the following:

• Two weeks before, we'll "announce" the Meetup to anyone who has not yet RSVPed
  
• One week before, we'll remind those who RSVPed 'Yes' or 'Maybe'
  
• The day before, we'll remind those who RSVPed 'Yes' or 'Maybe' again
  
• The day before we'll also send a last-minute "announcement" to anyone who still hasn't RSVPed
  

So if you're scheduling a new Meetup less than two weeks from the date it's set to happen, it's probably a good idea to 'manually' email your members about it. After you schedule a Meetup, you'll see the prompt to do so - the confirmation page will have a link to email your members on it.

By the way - if you click on the little blue question mark next to the 'automatic announcements' setting when you are scheduling or editing a Meetup, you'll see a pop-up window with the above info.

In the Groups I GO and AO we always send out an email announcing the event whether it's 3 weeks or 3 days in advance. We usually get quite a few RSVPs within a few days of that email announcement.

Angela