Please read - change to RSVP process

From: Eleanor
Sent on: Tuesday, July 13, 2010 5:14 PM
Hello everyone,

Unfortunately over the last few months there has been an increasing number of members not showing up to meetups when they have RSVP?d ?Yes? or ?Maybe?. While this never used to be a problem, since we?ve had to start limiting group numbers to 25 this means that spaces are being denied to members who would have been able to attend, particularly those on the waiting lists. I don?t like being officious, but the group?s spaces do fill up quickly, and it is a little frustrating when there are a number of members on the waiting list who are denied spaces (or moved up at the very last minute meaning they are often not aware of this) by other members who then do not come.

I?ve discussed this with some of the group members, and the upshot of the discussions is to institute a ?three strikes? policy whereby if someone fails to turn up when they?ve RSVP?d on three occasions then they?ll be removed from the group. I?m not an ogre, and completely understand that things crop up at the last minute, and hopefully being given three chances will mean that when a short notice change has to be made, the member won?t be unduly penalised. Meetup also offers a facility to email the organisers and I?m more than happy to take into account genuine last minute changes to plans, so hopefully this change will have minimal effect on most members.

As we?re a book group and it can take time to read a book, I?m also going to change ?Maybe? RSVPs to ?No? 7 days before an upcoming meetup (this was something the previous organiser discussed doing) to ensure that members moved up from the waiting list have at least some time to start the book before the meetup.

As long as members only RSVP when they think they can actually attend the group, this shouldn?t have a massive impact. As I'm only just sending this email, I will begin with the ?three strikes? as of the August meetup, and will start limiting the time available to ?Maybe? RSVPs as of September.

I hope you understand why it has been necessary to make this change. It?s about being fair to all members and ensuring that spaces are freed up for those who will be able to come along.


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