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Organising Book Group

From: Eleanor
Sent on: Thursday, August 15, 2013 8:01 PM

Hi everyone


As those of you who were at this months's Meetup know, due to personal circumstances I am intending to step down as Organiser of the Book Group.  Meetup requires every group to have an organiser therefore when I stop this role, someone else will need to take it over or the group will no longer be able to run on Meetup.  I've had a great few years running Book Group so I'm hoping someone will volunteer to fill in on my behalf.


The job really isn't onerous at all and the main function is to pay the dues to Meetup for hosting the group.  You can pay these monthly (19$ per month or 228$ a year), three monthly (15$ so $180 a year)  or six monthly ($12 a month or 144$ a year).  I've always chosen to pay six monthly, and I manage to recoup this money by asking Meetup attendees for 50p donations each month.  As the prices are in dollars, the amount I pay varies every time, but I usually collect in between £8 and £10 each month which covers my costs.


The other main function is to host the Meetups, and do the scheduling, etc. on the website, however this isn't your job alone - the assistant organisers (who are both lovely and very helpful) help with this, and I'm sure it would be possible to recruit more assistant organisers if this was needed.  I do book the room that we use, which I have been doing by sending an email once a year to the venue with the dates that we want.  I also try to turn up a bit early and rearrange the tables in the room / get extra chairs, but this is something that isn't always necessary to do and again could be done by anyone really.


The only other part of the job is to respond to emails, etc. which you'll be sent through the website.  These are usually from new members who want to know how the group works, etc. so really don't take long to reply too.  I won't lie though, you also occasionally get emails from people complaining about something - usually the location of the Meetup, but not always - but these are few and far between and again easy to deal with.  Nonetheless, if you are particularly sensitive to criticism, then I would suggest this perhaps isn't the role for you.  In total, I'd say I spend less than an hour a month on Meetup "administration".


Now onto the perks - the main one being you get a guaranteed spot at Book Group every month so don't have to worry about the lottery of RSVPing on time.  You also get warm and fuzzies from being a caring, sharing person who's helping the group to function!  Paying the organiser dues also allows organisers to have up to 3 Meetups, so if there's a group you're desperate to see on Meetup but which doesn't exist, then you could always start it alongside Book Group.


If no-one comes forward to volunteer then there are other options, the main one being choosing to run the group on Facebook instead which would be free.  I think it would be more time consuming, however.  My Meetup organiser dues  are paid up until September[masked] and after this I think there's only a couple of weeks before Meetup will get rid of the group so I'm ideally looking for someone to take over from after the September meetup. 


If it's something you might be interested in, then please email me and let me know.  I'm happy to have a chat in a bit more detail about what the role involves, but there really isn't much more to add!


Thanks for reading this lengthy email...



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