Important: Removal of Members who 'No-Show' on Two occasions

From: Martyn L.
Sent on: Monday, November 26, 2012 7:17 PM

Dear Members,

As a member of Friends in London, please read this important email regarding our rule on the removal of members who ‘No-Show’ on two occasions (a no-show is someone who states they are attending an event but does not attend and does not change their RSVP status).

Firstly, our apologies to those who do have the courtesy to change their RSVP with reasonable notice when they can no longer attend.

You may notice that an increasing number of Meetup groups are adopting a strict No-Show policy.
Here are the two main reasons for adopting this strict approach:

1) Our events often have waiting lists, sometimes very large. Those who do not change their status from ‘yes’ to ‘no’ are effectively preventing someone else on the waiting list from attending.

2) Even when our events do not have a waiting list, we usually reserve an area for a specific number of people. The venues have to prepare for our group with bar staff and the allocation of a specifically sized area etc. At the moment we are having great difficulty in even vaguely estimating the attendance. It's very difficult to obtain repeat reservations at the best venues if we cannot provide them with a reasonably accurate estimate of numbers.

This meetup group is all about having fun. However we have a great deal of experience of running meetup events over many years. We know that allowing this problem to escalate will have a very negative impact on our meetup group. That is why, in future, we shall be strictly applying this Two-No-Show rule. Occasionally, there may be extenuating circumstances whereby we make allowances, but the general rule will be strictly applied. We've spoken to many long-term members and there is a general support for this stance. They realise it's for the long-term benefit of this group.

Kind regards
The Friends in London Team

 

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