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Common Rules in Hiking

(For the Chinese version: click here)

Most of the rules are common sense. The term 'hiking/hike' used here can refer to other outdoor activities as well.

1. Be on time
Be on time is essential in hiking because we have limited time to finish the hike before sunset. Slackers can cause a lot of trouble afterwards.

Being reasonable humans, we usually allow 15 minutes for social at the the meeting point, unless the hosts specify otherwise. The 15-minute is your buffer time for traffic, don't count it when you set your alarm clock the night before! :)

If you expect to be late,notice the hosts immediately. Do not no-show.

As a courtesy, hosts or drivers may reminder participants/passengers before the meeting, but this is not required.

2. NO-SHOWER: Three Strikes Out

It's totally OK if you change your idea after RSVP -- just notify us by simply changing your RSVP answer in the event page. For day hiking events, we expect you finalize your idea at least 12 hours before the starting time so that people on the waiting list have a chance to join. If you have an emergency or can't access Internet, please call the host ASAP. For overnight events, the minimal notice time is 24 to 72 hours, sometimes several weeks in advance, depending on the specific situation (e.g. airlines usually require 72-hour notice, camping sites/hotels require 24-48 hours, rental houses require 2-4 weeks).

If you change your idea later than the minimal notice time, this is called a NO-SHOW. NO-SHOWERs are not welcome because they do not respect efforts of hosts or drivers. The following rules apply to no-showers.
2.1 Event hosts may not accept RSVP from anyone who has at least 3 no-show records. We will also remove that member from the mailing-list of our group.
2.2 Event hosts or drivers may ask for a deposit for people with at least 2 no-show records, whenever no-show could result in monetary loss for hosts/drivers. This includes appointments of carpool seats at a location where no other passengers can fill the empty spot at a result of no-show.
2.3 Event hosts may, at their discretion, prioritize RSVP requests from people without no-show record.
2.4 Members may ask to remove 1 historical no-show record, if they show up at 10 events after that.
2.5 Event hosts can ask organizer or co-organizer to identify who has no-show records .

3. Respect Others

3.1 About photos
We encourage members to post scenic pictures on this site. Make sure your photo is rotated for the convenience of viewers, and the quality is reasonably good (no out-of-focus, too dark, etc). If your photo contains only one or two recognizable full faces, you need to get email permission from that person in the photo. For group pictures, you may warn participants when taking the photo. You should remove a photo from this site if someone in that photo requests to do so. No tagging is allowed.
Event hosts or organizers may remove photos in violation of the above rules without notice.

3.2 About harassment
Harassing other hikers is forbidden. If you feel harassed at any time, immediately report it to the hosts or organizers so that we can warn them or ban them from future events;

3.3 About the facebook/message board /mail list/comments
Please use respectful and polite language in the discussion. Keep in mind that the other side may misunderstand your joke because they don't see you in person.
Please refrain from sending individual messages via comments. Since Feb 2012, your comments will be emailed to everyone RSVP'ed for that event.

4. Carpool
4.1 Carpool drivers are all volunteers. Carpooling is like a small meetup where drivers are hosts. Please respect their time and don't be later or no-show.

4.2 We suggest you exchange your phone numbers and/or email addresses with the driver. You can use the 'email' option in member's profile, which provides some privacy protection if you want.

4.3 Event hosts may suggest a carpool fee based on the distance, duration, gas price, and road conditions. If the destination is within 60 minutes or 60 miles, carpool drivers are expect to pay their own shares. If longer than that, drivers do not need to share costs associated with transportation (gas, standard mileage, rental,insurance,parking,toll,etc) because their volunteering contribution towards the benefits of the whole group. See appendix for the formula of gas/mileage calculation.

4.4 Passengers, please actively pay the driver BEFORE the hike. Although drivers may be too shy to ask, we know many cases where passengers are too eager to get home and forget to pay. Remember it is very unlikely that you and the driver will meet again. So please bring enough cash or check before you meet the driver and actively pay your fair share of the cost when you get a time after the initial chaos. You may also pay the driver through paypal personal transfer if you both have paypal accounts.

4.5 For multi-day hike, please pay your share of cost before the trip, including airline/hotel/permit/deposit and other fees prepaid by drivers or hosts.

5. On the trail
Your safety is the most important thing during any other adventures. Please follow the instructions of hosts and do not walk alone. This is especially important for advanced hikers, because their hiking tends to be the most difficult and dangerous ones. Remember: you can always come back another time.

Bay Area Chinese Hikers

Most recent revision: 2012-05-11
First revision: 2011-09-01


Calculation of carpool cost:

One-way within 60 minutes/60 miles from carpool location : Total cost = gas + toll + parking, drivers also pay for their own share;

One-way longer than 60 minutes/60 miles:
Total cost = gas + toll + parking + mileage (if drivers use their own cars) or rental + other transportation-related costs (extra insurance, snowchain, etc); drivers do not pay for transportation.
Suggested gas = actual purchases (with receipt), or $0.20 * miles ;
Suggested mileage = $0.14 * miles (reference here)

Drivers are responsible for the basic insurance (liability, collision, etc.), cost related with mechanic problems and regular maintenance. However, they can share the cost of extra insurance (e.g. those purchased through rental companies), road-side assistance (e.g. AAA), and other costs specific for the trip.

Table of Contents

Page title Most recent update Last edited by
Common Rules CN May 11, 2012 7:16 PM Roman C.
Common Rules in Hiking May 11, 2012 7:22 PM Roman C.
Member's Responsibility and Release of Liability August 20, 2011 10:55 AM Roman C.
About Bay Area Chinese Outdoor Enthusiasts May 13, 2012 5:27 PM Roman C.

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