Sorry about the poor showing I did not rsvp because I knew I would not be
attending because of other commitments. I did RSVP the meeting before but
could not attend because of a conflict that I did not know about. (My wife
had arranged a special dinner). It its hard to be to committed with so many
cancelations. Are we meeting 75% of the time? The meeting use to have a
broader appeal. Now its focus in on what is hot. Unless your hardcore it’s
a tough meeting to attend. If we want more attendance we have to be regular
in meetings and reach a broader audience. Perhaps having officers would help
so that it is not just one person.
From: Joao Prado Maia
Sent: Tuesday, April 10,[masked]:28 PM
To: [address removed]
Subject: Re: [houston-php] Problem with group meeting attendance
> That does sound like a problem. I have not been RSVP'ing for quite a
> while now because something always seemed to come up at the last minute
> (or this last time when I was involved in an accident and just didn't feel
> like doing anything). I am thinking that maybe a lot of people are on
> auto-respond. That is to say that they say they will but then forget
> about it. Maybe a reminder e-mail the day before would help? Or if there
> was a way to auto-install an event on a person's calendar? (I have
> lightning on Thunderbird.) I haven't been coming to meetings when I would
> really like to do so only because I am the secretary for the CP/M club
> which meets on the same day an hour later. (I figure there is no sense in
> me running from one meeting to the next and I would miss out on the really
> great things the PHP club puts on.)
Well, I appreciate the fact that things come up every so often, and some
people may not be able to attend the meeting that was previously RSVP'ed.
However, I don't expect 60-75% of the attendees to have that type of issue
at any one time.
There is already a reminder email the day before the meeting, so I don't
think it's a matter of people potentially forgetting about the events.
> So my first suggestion is some way to remind people the day before the
> meeting is to occur.
> My second suggestion is maybe Thursday is not a good day to hold the club
> meeting. I know if it was on a different day I would be able to attend
> more than I can do now. But that might just be me. What do others think?
Changing the meeting week day might be a good thing to try, but I don't
think that this is necessarily associated with the lack of attendance of
RSVPs. I can see how that would related to people overall attending an
event, if Thursday might be a "bad" day.
In any case, I just want to make it clear that I'm not complaining about
specific people not attending. This is more about RSVPs, and the issues that
arise when a lot of RSVPs don't show up, as far as planning goes.
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