Who We Are: The Morgan Hill Mom’s MeetUp is a diverse and active group of moms & kids that primarily live in Morgan Hill and the surrounding areas. To be a member of our group, you must be a mother (to a young child/ren) and you must follow our Five Key Rules (see more below.)
Your Member Profile Page: (Rules #1 & 2) In order to participate in this group, you must have a current photograph loaded onto your member page. You must also have an updated “Introduction.” This is a “Private” group and only the members of the group may see your photo or read your intro.
Our Group Values: As a group, we value being the best parents we can be to our children. We value open minds, learning and growth. We value all families. We value the people who organize this group for us. We value our children and we value our members. Our actions as a group need to keep these values in mind.
Your RSVP, a “Social Contract”: When you RSVP “Yes” to a calendar listing, you have entered into a social contract. We ask that you avoid last minute cancellations. Make an RSVP with the intention that you will make it to the event. If you must change your RSVP, we ask that you give at least one day notice. If you prove to be the type to RSVP and cancel at the last minute or RSVP and NO SHOW you could be removed from the group. Please be extra careful to note on your personal calendars which *HOSTED* playdates that you have signed up for.
Meeting the Organizers: (Rule #3) You are expected to Meet the Organizers (Leadership Team) of this group. Presently, we have 4 organizers and we expect you to meet all of them within a reasonable amount of time. You MUST meet at least ONE of the organizers within the first month of joining this group.
Active Members: (Rule #4) It is clear to the Leadership Team that if you are in this group, you intend to be an active member. To be an active member you need to attend at least one *HOSTED* event a quarter. A *HOSTED* event is a calendar listing where one or more of the Leadership Team will be present. Attending a *COMMUNITY EVENT* does not make you an active member of this group. Active Members provide “Ratings” to the events they attend. Active members are indicated by a title under their names that reads, “Active ___ Quarter.”
Rate the MeetUps: If you RSVP “Yes” to an event, activity or playdate that is listed on the MH Mom’s Calendar, you will get an email from MeetUp asking you to RATE it after the event has occurred. Plase give the calendar listing a “star” rating and feel free to share your thoughts about the MeetUp…ANY feedback is GOOD feedback for the Leadership Team.
Is there a Membership Fee? Yes. $24 per year.
Paying the Fee: Please pay your annual Membership Fee before December 31 each calendar year if you are a current member. NEW Members: Please pay the Membership Fee within one month of joining the group. Cash or checks are acceptable forms of payment. (Karen will inform you of the pro-rated fee that is due.)
Refunds: This is a non-refundable membership fee. That simply means that if you do not comply with the Rules and Guidelines of the group, you will be removed and you will not get a refund. If you choose to leave the group, you must request a refund in writing (within 30 days of leaving the group.) Any refunds will be pro-rated. Any disputes regarding the Rules and Guidelines will be dealt with via a “Leadership Team” meeting and will be on a case-by-case basis.
Please Note, “Complying with the Rules & Guidelines” means that If you fail to upload a photo or complete your member page “Introduction’ within the first month of paying your dues, you can be removed from the group, no refund. If you “NO SHOW” to more than 2 events in a QUARTER, you can be removed from the group, no refund. If you fail to follow rule #3, “Meet the Organizers” within a month of joining/paying dues, you can be removed from the group. If you disregard the "Behavioral Contract" you will be removed from the group, no refund.
What does your Membership Fee buy you? Unlimited access to the Calendar listings. Access to the Message Board. Access to our community of moms & kids. Super creative Craft or Art Playdates (unless noted—see below.)
What Your Membership Fee Does Not Cover: If we set up a playdate or activity that requires an entrance fee (zoo, theme park, museum, etc.) you are responsible to pay your own way. If there is a “Pot-Luck” or *Member Hosted Playdate* we expect you to participate and bring something. We will always be clear in the Calendar Listing write-ups about what is expected of you. We frequently have “craft” playdate or events on the calendar—the Leadership Team expects to cover the costs of these activities, but you may be asked to contribute items or a nominal fee to participate. There are two specific occasions that you may be asked to contribute: the Annual Valentine's Party and the Annual Halloween Party. These two events have are often well attended and require much preparation. If for some reason we require an additional fee, it will be clearly noted on the Calendar Listing.
Hidden Costs: There are no hidden costs. Any FEES for any event that is posted on our calendar will be spelled out to our best ability. The organizers of this group go to great care to provide you as much information as we can. Karen’s Rule: If I ask you to travel, the event should be FREE or less than $10!
Indemnification of Risk: When you reply to an event with a “Yes” it is assumed that you know the risks involved with any activity and that you decide to participate at your own risk. It is understood that parents assume all risk when they sign their child up for an event. A “Yes” RSVP will indemnify our group from any problem you should incur because of this risk.
Behavioral Contract: Because we are a mom’s group it is important to note that we expect respect and integrity towards all members of this group. Our children are watching us and listening to us at all times. We are role models for them and we need to keep this in mind during our playdates and events. On the rare occasion we may be required to ask a member/child to leave an event or our group, please do so with a sense of grace. In the same vein, if you are having an issue with your child's behavior, simply inform the host and exit in an appropriate manner.
How To Stay a Member of this Group: Participate! Follow the Rules & Guidelines. Respect the "Behavioral Contract" and the "Group Values."
Promoting One’s Business/Avocation: The group is designed to foster relationships between mothers and children. We understand that some of us are working entrepreneurs so if you would like to promote your business you are welcome to send all information to the owner of the group. Karen will review it and post it to the most appropriate area of our site, if at all.
Celebrating Birthdays: In the past, our group has celebrated the birthdays of the children in our group. Please provide the names & birthdays of your children on your Member Page (the organizers will transfer the information to the calendar.) Organizing this aspect of the MH Mom’s MeetUp requires extra work and right now we DO NOT have a volunteer for the position. If you are interested in assisting with this monthly activity, please email Karen directly.
The MH Mom’s MeetUp FIVE KEY RULES are as follows:
1) PHOTO: Upload a photo to your member profile. It helps us to find each other at gatherings. Make this an updated photo!
2) INTRO: Write an introduction…it gives a glimpse of who you are and why you want to be involved in our group.
3) You MUST attend a playdate within the first month of joining our group and introduce yourself to the ORGANIZER (Karen.) You can tell the playdates that the organizers are attending by looking at the YES RSVPs on the page for the event.
4) ATTENDANCE: (minimum: attend a *hosted* activity 4 times a year/once a quarter.) This is an ACTIVE group. There is an event, playdate, suggestion on our calendar practically every day. (Attending *Community Events* DOES NOT qualify you as an ACTIVE member of this group.)
5) Pay your dues within one month of joining.
And finally, Thanks for joining our lil group!
We have lots of fun and we have made great friends!
Karen & the Leadership Team
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