RSVP and Attendance follow-through

From: Solomon
Sent on: Wednesday, August 24, 2011 11:28 AM

Greetings Folks,

When you RSVP please ensure that you only say yes if you are indeed going to make it and don't say anything or say "No" if you will not be showing up. It would be a great help to the organizers and courteous to your fellow writers. Details follow:

The No-Show Issue

"No Shows" cause several inconveniences which make hosting these activities difficult. Some issues to give you an idea of how it can be inconvenient:

1) An organizer rearranges their personal schedule to host the event including canceling other plans and so on. If we have no-shows and there is no one that comes then really that evening is a complete waste for the organizers. So please be courteous and mindful of that.

2) If we make a reservation for say 20 writers at a restaurant that is expecting us to come and stay for a while but only 10 people show up; we will wind up on the restaurant, bar or other establishment's blacklist pretty quickly and they would not host us again. The entire group loses access to a potentially inspiring and pleasant environment because of a few no-shows.

3) Of course there is also the inconvenience to people that are waiting for others to show up who never do.

The Surprise Visit Issue

Conversely, if you show up unannounced sometimes it is not an issue. However, it can disrupt the group if you are late and they are not expecting you. It also can cause problems if there is limited space and we only got a location suited for the original group-size. Lastly, reservations are for a specific number of people and surprises don't work there.

Please feel free to ask me questions. I am hoping if you understand the effect of No-Shows you would be able to be more mindful when RSVPing.

Oh and do come. We have a lot of fun at these sessions. :)

-Solomon

 

Ann Arbor, MI

Founded Jun 18, 2007

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