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Club Elections

From: Amy K.
Sent on: Monday, October 15, 2012 10:27 PM
Hello Snail's Pace Members, Once again it time for our annual Club elections at our November monthly meeting.  Below is the list of officer positions and their duties.  We ask you to consider who you feel would be a good candidate for each position then email Grace Innis at [address removed] and Jeanene Warren at [address removed] so we can then contact each nominee on an individual basis to confirm if they wish to be placed on the ballot. Qualifications to run for office are that you must be a current active member interested in supporting the Club.  Running Academy members currently signed up for a session receive full Club privileges and are eligible to run for office and vote at the meeting.  Upon completing their RA session they would pay Club dues to continue as a member. Some perks for being an officer include*:
  • a free pair of New Balance shoes at the end of your term
  • a free Club uniform (if you don't already have one).  As representatives of ASPRC all officers are expected to wear the Club uniform at Club races, and we would hope other races as well.
  • *MeetUp Guru will be an assigned position by the officers and will receive a year's free membership rather than New Balance shoes.


List of Officers and their Duties

President: YOUR NOMINATION: __________________________


· Creates the Agenda for, and lead, the Monthly Club Meeting for the Chapter.

· Convenes the Chapter Board--preferably monthly, but at least quarterly—for a meeting to plan

Chapter activities for the coming month(s).

· Promotes the monthly Club Race and other Chapter/Club activities to members.

· Ensures that the Chapter adheres to Running Club policies and procedures of operation.

· Works closely with ASP Store Liaison (Manager/Staffer) to maintain friendly relationship between Club and Store.

Vice-President: YOUR NOMINATION: __________________________


· Performs the duties of the Chapter President whenever he/she is unable to perform them.

· Performs special tasks or duties as directed by the Chapter President or Chapter Board, such as:

Fun Run Coordinator: welcome new Fun Runners and informs new runners of Fun Run Safety Rules,

Purchase drinks/ice for weekly Fun Runs (reimbursed by Club),

At weekly Fun Run announce (briefly) upcoming races/social activities.


Newsletter Editor/Secretary: YOUR NOMINATION: __________________________


· Documents the minutes of the Monthly Club Meeting

· Produces monthly newsletter containing:  Treasurer’s report, previous month’s Meeting notes, articles/photos from members, upcoming events, list of Club Races, race results, list of pending membership expirations, Snail’s Cup Standings,….

· Posts newsletter on MeetUp site.

Treasurer:  YOUR NOMINATION: _________________________


· Maintains the Chapter Treasury, Membership list and email list from monthly updates provided by Store manager.

· Presents monthly itemized Treasurer’s Report indicating expenses, income and balance to Newsletter Editor for publication in monthly newsletter.  (Presents a condensed version of this report at monthly meetings.)

· Courtesy renewal call or email to past due members (3 months or more expired)


Chapter Social Chairperson:  YOUR NOMINATION: __________________________


· With the advice and consent of the Chapter Officers, plans and prepares social activities of the Chapter throughout the year.

· Keep track of the “Spirit Points” monthly Winner and tally for Annual Points.  Awards gift certificate at monthly meetings.

· Keep track of Club Mileage posted on Spirit Points site.  Awards Mileage pins/bars at monthly meetings.


MeetUp Guru: YOUR SUGGESTION:______________________________

(Assigned position) Duties:

· Maintain Chapter MeetUp site with updates, new information.

· Coordinates information exchange with other Chapter MeetUp Gurus

As representatives of ASPRC, all officers are expected to wear the Club uniform to Club races they attend.  New officers will receive a free uniform if they do not have one.

So do your part, fill in your nominations, then hit REPLY ALL! thanks, Bob Morris Manager A Snail's Pace Running Shop 24741 Alicia Pkwy Laguna Hills, CA 92653 [masked]


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