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RE: [BushwickFigureDrawing] Important: RSVPS's at the Drink and Draw

From: user 1.
Sent on: Saturday, July 27, 2013 5:40 AM

Robert,
Inform the members that RSVP for the session to reply immediately if they are not coming.
This will more likely give you a better "heads up" for the session, and you'll have a better idea of how many "walk-ins" you'll be able to accommodate in a large showing. Often members will be late because of personal circumstances or travel delays. The RSVP's that do show up within a half hour during a full session should be allowed in,
and the "walk-ins" be turned away.
The studio space is small, and planning a large gathering of artist, and expect an easy solution is difficult, and unreasonable.
Artist that come to draw must be frustrated as I am, that one has to wait until between 6:45 PM - 7:00 PM to buzz and gain entry to the studio.
It's a small window of time to crawl through with the expectation that everyone will arrive within the magic time for entry, and be able to set-up comfortably to draw.
Isn't it possible that many members are late because they don't like to wait outside the entrance of the building in a desolate neighborhood at night?
Regards,
Eric Leong

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On Fri, Jul 26, 2013 at 8:01 PM, Robert Zeller wrote:

 Dear Members,
Our MeetUp runs 7-10pm. Because of the 20-25% no show rate of the RSVP's, we open the room to the general public after 7:10. Not everyone who RSVP's shows up. We never call anyone out publicly, although MeetUp offers that feature. We'd rather be cool about it and figure people will show up eventually.
Tonight, we had to turn some people away after 7:25pm, who had RSVP'd. That is never a good situation.
It fills up pretty quick here even without RSVP's. If you RSVP, and you show up at 7:25-7:30, we cannot guarantee you will have a spot. Please show up for this event between 6:45 -7:00pm if you RSVP. We may start accepting PayPal in advance, but we have not as of yet.
 
Feedback welcome.
 
Thanks,
Rob Zeller.
Director, Teaching Studios of Art




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