Q and A for Members of The Oahu Vegan Meetup

Can I post an event?
Only organizers can post events to the group calendar as meetups or notes. However, any organizer can add any member as the host of a meetup and anyone can suggest a meetup for an organizer to schedule. Please suggest events as early as possible, preferably at least two weeks before they happen.

Who may become an organizer?
You may ask the organizer to change your member role to that of event organizer if you would like the privilege of posting events to the group calendar. If you just want to schedule an event once, suggest it via the link to do so on the front page of this site. If Maura thinks it would be a good event for the group, she will schedule it and add you as the host or one of the hosts of it. This will allow you to edit it and contact those who RSVP to it.

Regularly participating members of the group may be made assistant or even co-organizers as needed in order for them to perform tasks on the group’s website that require those privileges.

What kind of events may be scheduled on The Oahu Vegan Meetup?
Events may be social, educational or activist in nature, but must be relevant to veganism and/or vegans (and those transitioning to or considering a vegan lifestyle). New organizers and organizers hosting kinds of events that they haven't hosted before must have their events approved before scheduling and announcing them.

What is the difference between a meetup and a note?
A meetup is hosted by a member of the group that has agreed to assume the responsibilities of hosting it. A meetup may be at a larger event and there may be other people there than those who have RSVPd to it on the group’s site. This will be noted in the description in the listing of it.

A note is just a notice of a relevant event that an organizer has posted to the group's calendar. It includes only a date, time, title and description. These events are not hosted by a member and members cannot RSVP to attend them. Notes are only shown on the group calendar and in the personal calendars of members on their homepage on meetup (Meetup.com when logged in). There are no automatic reminders for notes.

I am one of the organizers of this group. How can I schedule a note?
Go to the group's calendar, scroll over the date on which you want to schedule an event, and click on the yellow note icon. A window will appear where you can enter the details of the event.

What are the responsibilities of event hosts?
If you are hosting a meetup, please arrive to it early, make sure attendees can find you, introduce them to each other, take attendance and enter it on the site. Of course, circumstances may not always allow this, but it’s important to try. Organizers may find it helpful to have a back-up or co-organizer to share these responsibilities, provided that they agree on who will be doing what.

Any organizer can edit the attendance of an event to reflect who actually attended. Doing so gives members looking at past events more accurate information and allows hosts of future events to see the past attendance history of a member (via a link in the member’s profile) that has RSVPd as attending their event, thereby giving them a better idea of how likely that member is to attend their event.

It is up to the discretion of each event host (or hosts) as to whether or not to mark those who RSVPd as “attending” an event and did not attend as “didn’t attend” or “no show” in the attendance for that event on the page for it. For events with an attendee limit and a waiting list, please consider marking no shows as no shows and letting those who have RSVPd as “attending” know that you will do this unless they give you a compelling reason for not being there. It is more important that people keep their commitment to attend these events so they don’t prevent people on the waiting list from attending, and knowing that they will be marked as a no show may discourage them from being one.

If you have trouble meeting these responsibilities, please consider co-hosting events with someone else or reconsider hosting events. Organizers are welcome to step down from their role at any time. A link to do this can be found on one’s profile. Complaints from members may result in loss of event organizing privileges if they can not be resolved.

Additionally, any member can bring a camera to take pictures at events and post digital images on the event’s page. Having pictures shows other members and potential members of the group how fun our events are, so consider bringing your camera, taking some pictures with your smartphone, or asking another attendee if they would. Click here for more tips on organizing events.

What is asked of attendees?
Please only have one account and do not share your account with someone else.

Please attend events that you have RSVPd to as “attending” or change your RSVP to “not attending” as soon as possible before the event starts. You can set your communications to receive automated reminders of events here.

You may be marked as a “no show” to an event if you RSVP as “attending” and don’t attend. This is up to the discretion of the event host. Members who have repeatedly either been recorded as no shows or changed their RSVP to “not attending” at the very last minute may be bumped to the waiting list for events with an attendee limit and a waiting list that do not require payment, especially if they have not attended many events.

Meetup sends out a survey automatically after each event that you RSVPd to as “attending." Please use it to rate and review each event and venue and the group itself and note whether you attended that meetup. Note that the rating of this group that is shown on our website and in search results on Meetup.com comes from member ratings of our events.

What may I post to the mailing list or discussion board?
Please do not forward emails from other mailing lists or calendars to the mailing list. Members can subscribe to these themselves. Instead, please post links to the pages where people can subscribe to them on our “resources” page or send them to Maura for possible inclusion in an email to all members. Please do not post glurge.

Other relevant, timely announcements may be emailed by members on the mailing list to the list. Please limit the number of emails you post to the mailing list as a courtesy to other members on it and either direct your responses to an individual member or move discussions to the discussion board as needed. If you are trying to initiate a discussion, please post your message on the discussion board. You can opt to receive notifications of new messages on the board in specific discussions or the entire board. These options can be selected on the board itself. You can also opt to receive notifications for the entire board in your communication settings here.

Please be respectful of other members in your communications to them anywhere on the group’s site.

How else can I share information with the group and visitors to the group’s site?
We also have pages, a file repository, a photo album and polls. Meetup limits the creation of polls to organizers. Of course, please keep anything that you create or upload relevant to the group, its mission and purpose.

How can I learn more about the group’s activity?
See our past events and group statistics.

Who pays the fees to run the group? Is there a record of it’s income and expenses?
The organizer pays a fee to organize up to three groups on Meetup.com.

How can I help support The Oahu Vegan Meetup?
You can make a donation (in person or online, via the link on the site) or sponsor the group.

Contact the organizer to negotiate an agreement to sponsor the group or offer perks to its members. Agreements will include an advertisement with an image on every page of the group. Other benefits may include mentions in emails to members and at events. We will not accept sponsorships or perks from businesses with interests that are especially contrary to those of the group. Sponsorship of the group or an offer of perks to its members by a businesses will not influence the programming of the group. Comments from members regarding sponsorships and perks from businesses are welcome and will be given full consideration.

Note that 2.9% + $.30 of your donation goes to PayPal when you donate online via the link on the site. Whether online or in person, your donation will be recorded and you may be eligible for future donor perks.

Table of Contents

Page title Most recent update Last edited by
Q and A for Members of The Oahu Vegan Meetup September 4, 2014 2:01 PM former member
Local Vegan and Vegan-Friendly Businesses June 27, 2012 9:49 PM former member
Cooking Resources December 6, 2011 5:54 PM former member
Guest List Policies November 27, 2011 2:20 AM former member
Food Rules and Considerations for Potlucks May 20, 2014 1:24 PM former member
About The Oahu Vegan Meetup March 5, 2012 4:35 PM former member

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