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Special Event : The Annual Trip to the Hay on Wye Literary Festival

The Hay Festival is the biggest and the most popular literary festival in the world. It has been running for 25 years and anybody who is anybody in the literary world is there, or precisely any author who has published a successful book in the last 12 months is there.

The Asian book-club has organized a trip this festival for the past 4 years and it has been a treat every year. This year is most likely to be the last year of the trips to the festival.

The number of people for this trip will be limited to 16.

What happens at this festival?

The festival is in a large open field, where more than 10 large marquees are set up, the marquee's have a  capacity of between[masked] people.  There is a book talk, interview, lecture,  panel discussion, film or an entertainment show in each marquee every hour, that is there are at least 10 events going on at the same time, you are spoiled for choice.  The tickets for each event are between £5-£15.

While we travel as a group, at the festival each person does their own thing, meeting frequently between the events to discuss what they have heard and seen.

Hay-on-Wye the place which hosts this festival is a small cobble-stoned village where every second shop is a book shop, it is a haven for book lovers, so when you get tired of listening to people, you can wander off to this quaint little village.

 Dates and Times.

The trip will be over the bank holiday weekend in May from the Saturday 25th to Monday the 27th . We start from London around 8am on Saturday to get to Festival by 1pm. The festivals events go on till around 11:00pm every day and start around 10:00am each morning.

We start back from Hay-on-Wye late on Monday afternoon to get back to London around 9-10pm. London.


The full programme will be released over Easter , most of the popular events get sold out very quickly so it is best to book the ones that really appeal to you well in advance. However when you are there you can still get tickets for many of the events. So the best option is to book some events in advance, and leave some for a spontaneous decision when you are there.

Time schedule and Plans


Sat (25th) 8:00 am Meeting point and Meeting time

The meeting point, unless otherwise arranged with the driver is,

BP Flyover Connect
Talgarth Road
London, W6 8BJ

It is a 5 minute walk from the Baron Court Station, see details in attached map

Please try and be there before 8am and we will be starting for there at 8am sharp.

Car pool arrangement as advised before is as follows

Car 1:  Peter (Driver) , Rina & Mira
Car 2: Vijay (Driver) , Malcolm & Julia
Car 3:  Malvinder (Driver), Neetha, Ranju & Ria
Car 4: Vineet (Driver), Jusna, Lovejit & Fransika

Sat (25th) 12:00pm  Arrive at the Hotel Burton Kington

Mill Street

Single Rooms; Malvinder, Vijay, Rina, Mira, Peter & Vineet
Twin Rooms; Jusna & Lovejit ; Ria & Ranju

Rooms will be pre-allocated, so you should just be able to nip in check in

Sat (25th)  12:30 pm Leave for Hay Festival

12:45 Arrive at festival collect tickets etc

Fransika, Malcolm to check in at: 10 The Meadows, Hay . HR3 5LF, Contact: Kathleen Branigan  [masked] .  It Just around the corner from the Hay Festival entrance.  Fransika (Ensuite), Malcolm (Shared bathroom).

Neetha and Julia to check in at .Gibbons, Hay (B&B); 9 Llys Brews  HR3 5DL, Contact G Gibbons  01432 508720.
This B&B is in the town centre, just next to the Hay Castle.
10 minutes walk from the festival. But you can be dropped off on the way.


Sat (25th) 1:00 pm to 8:00 pm.

Do your own thing. There is designated meeting point – Friends Café at the entrance of the festival. So if you are not doing anything and looking for company just wander over and you should find someone from the group there.

Sat (25th) 8:30pm .

Dinner at:
The Swan at Hay Hotel
Church Street 

This hotel is difficult to miss, it is one the way from the festival to the town centre. I have a place booked for 14 people. If you have an event and can’t make it to for dinner, please let me know.

If you have an event around that time, you can come to the hotel and meet us at the end of the event.

Sat (25th) 11:00 pm  

Drive back to the Hotel Burton. If you want to go back earlier, please let me know before 5:00pm and we can arrange for a cab to take you back.

Sun (26th) 10:00 am

The default time for going back to the festival is 10:00 am, however if you have an earlier event (say starting at 9:00 am or 10:00 am). Please let me know a day earlier and we will arrange for transport to get there at that time.

Sun (26th) 10:00 am – 5:00 pm  

Do your own thing. There is designated meeting point – Friends Café at the entrance of the festival. So if you are not doing anything and looking for company just wander over and you should find someone from the group there.

Sun (26th) – 5:00 pm

Meet at the friend café, to discuss plans for the rest of the evening.  At this point if you can decide what time you wish to go back to the hotel. I can make appropriate arrangements to get back. If you have an event at that time, just let me know what time you wish to go back.

Mon (27th) – 8:30 am

Meet for breakfast at the hotel. At this point we can decide what time everyone wishes to return back to London and make any redjustments in the car pooling arrangements , if required. The default is that you go back in the car you came in.  Fransika, Neetha, Julia and Malcolm to tell me their plans a day before.

Mon (27th)  5:30 pm

Return trip from Hay to London, some cars may be leaving earlier. 5:30 pm is the latest time we will leave from Hay.

Join or login to comment.

  • VJ

    Hello People,
    Anyone for Hay-On-Wye 2014 ?

    December 29, 2013

  • Mira

    Fantastic weekend! Vineet's organisation and care was wonderful! Thank you Vineet for this memorable experience! As always much laughter, joking and fun. The hay talks weren't bad either ;-)

    May 29, 2013

  • Mira

    Fantastic weekend! Vineet's organisation

    May 29, 2013

  • VJ

    Kudos to Vineet for the meticulous organisation. Thanks all for the company and conversations.

    May 28, 2013

  • Rina

    Impeccably organised as always...huge thanks to Vineet for sorting everything out for everyone.

    Good company, great talks, plenty of laughs and sunshine on your back.....what more could one ask for!

    1 · May 28, 2013

  • Malcolm

    Lots of fun, huge thanks to Vineet for organising everything and to Vijay and Peter for the lifts.

    1 · May 28, 2013

  • Malvinder

    Many thanks to Vineet for organising a memorable trip. Whilst it must be hard enough to organise hotels, cars, dinners etc. I am completely baffled as to how he managed to organise the weather. I had a great time :-)

    1 · May 28, 2013

  • Julia

    Fabulous, the weather, the company, the talks, the food...

    1 · May 28, 2013

  • Vineet

    The Programme for the festival has now been released. You can see it on their website.

    Tickets are open to the public, anyone can book these on the website.

    The general practice is to book a few events before you go and leave some to decide on the day. The popular ones to get booked out pretty quick, so if you really want to see something or listen to someone it is better to book.

    While you are there you should also check out the philosophy festival. as well that has an interesting programme as well

    March 31, 2013

  • Vineet

    Sorry Malcolm has confirmed as well. That leaves 2 rooms.

    March 3, 2013

  • Vineet

    The confirmed attendees for this festival are Vineet, Malvinder, Vijay, Rina, Neetha, Julia, Sonia, Nash, Franziska. With Neetha, Julia and Sonia happy with a shared room, every one else prefers single. This leaves only 3 rooms spare at the moment. To confirm your attendance you need to send me an email with details requested (Including people on the waiting list). I will wait till the 16th March and then the RSVPs will be closed. At that stage I will try to source more rooms(if required) and confirm how many people can be accomodated. Payment of the deposit will be following this confirmation. We also have 3 car drivers happy to take their cars (Vineet, Vijay and Nash) plus Malvinder happy to drive a rented car, Neetha can take her car if we twist her arm. So transport should get sorted.

    March 3, 2013

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