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How to post a new Meetup

You've got an idea for an activity to do with the group? That's great, we're looking forward to see it! There's nothing special about posting your own event, you don't have to ask the organizers first. Just use your common sense and go ahead.

On the main group page at the top in center there's the button "Suggest a new meetup" between the Conversations box and the current events. It's not really a button since it doesn't have a border, it's just text. And in the App it may be somewhere else.

Set a descriptive title, date and time, a clearly defined meeting point and a longer description as you see fit.

Some more hints:
Keep in mind that things which are clear to yourself aren't necessarily clear to the readers of your event, so try to be precise.

It can be hard to find the group in crowded places, try to set the meeting point to a quieter spot or use some unique recognition feature and state that.

The description is usually written in english. However it's also possible to use another language where it makes sense, e. g. language cafes. If you want to provide more than one language version please keep everything in a single event.

Please don't post "reminder" events for an existing event and don't post random comments linking to your event on unrelated events. To make announcements use the comments section of your event, these are sent to the current subscribers. You should not use the e-mail functions that may be offered.

If attending requires to pay an entrance fee (like for a museum or cinema) then state the price in the description.

We don't mind posting your events from your own groups or sites. But please note that you have to fill out the whole event with complete details as if it would be the single posting. We ask you to refrain from posting descriptions which only contain "see here for details" and a link.

Your event first goes to the "suggested events" tab. There's an immediate notification about it in the side bar and people can see and register for it right now. An organizer will have a quick look and promote it to the main list shortly.

Now interested persons sign up. Allow for some time. If not maybe your suggestion is too special or the season is suboptimal for it. Consider trying again later. Please don't do aggressive marketing for your events.

After you did a few events the Event Organizer role may be awarded to you. This enables a few more features and new events directly go to the main list. When posting the event Meetup asks whether to announce the event now. This triggers the invitation mails to all members, it has nothing to do with the listing in the main list. It's advisable to choose "Not now" and check whether everything is correct first. Then you can click the "Announce Meetup" button at the top at any time. I usually do that at most 1,5 weeks in advance. One week in advance Meetup automatically triggers that if not done yet and the button disappears.

We whish you much fun and success with your events!

Table of Contents

Page title Most recent update Last edited by
How to post a new Meetup September 30, 2017 10:45 PM Christian
Legal Disclaimer January 29, 2014 4:46 PM claudia
About Internationals in Wien April 28, 2016 12:51 AM Christian

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