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Fwd: So, You Want to Host a Change the Web Event

From: Will C.
Sent on: Friday, February 13, 2009 9:36 AM
Hey maybe our Netsquared group could connect with this! -Will Coley

So, You Want to Host a Change the Web Event

Social Actions' Change the Web Challenge is inspiring events around the globe - from Montreal, to Brazil, to London. Organizers like you are stepping up to bring together their community to explore using the web for social change and build new tools that help people make a difference online.

We want to invite you to host a Change the Web event in your city! We also want to help you make it an awesome and positive experience! So we've compiled a list of pointers and resources that you may find useful.

If you have any of your own suggestions for event hosting (and we know you do!), don't hesitate to share your experiences and best practices below.

Note of Appreciation: This post was inspired by Britt Bravo's amazing resources for helping Net Tuesday organizers! Thank you, Britt!

1. What type of event will you host?

The format of your Change the Web event is up to you! Here are some ideas:

- You can organize a get together of developers to brainstorm and hack on applications to be submitted to the Change the Web Challenge (Check out the Developer Resources)

- You can opt to gather a group of nonprofit members, cause advocates, and/or activists to brainstorm ideas for the Change the Web Challenge .

- You can engage a local Tech Meetup or Technology company to host a special Change the Web hack-a-thon.

- You can mix and mash Change the Web into an event you're already organizing.

If you'd like to bounce ideas on what type of event you want to host, contact us!

2. Form your Team or Fly Solo!

- Will you organize and plan on your own, or will you have a co-host?
(In these busy times, it's always best to have a co-host to rely on ��� in case plans don't quite work out as expected. Plus it's also more fun to share in the duties, not to mention the post-event celebration!)

3. Location, location, location

Find a space that fits your needs. Take into consideration the following:
- WiFi
- Supplies (will you need Adaptors? Flip charts? Projector?)
- Accessibility (transportation and special needs)
- Rental cost (if any)
- Plan for refreshments by making sure that snacks are available or that restaurants are nearby.

4. Choose a Date

The Change the Web Challenge runs from Feb 16th to late April - Winners are announced on April 28th at NTEN's Nonprofit Technology Conference . Hosting your Change the Web Event in between Feb 16th and to late March (when submissions close - Date TBA) would be ideal!

You're also welcome to organize Change the Web events in April and beyond!

5. Got a Logo?

Check out the Change the Web logo , slideshow, and posters , which you're welcome to use or mashup to promote your event. We're also working on getting you a Change the Web video, badges, and widget (Coming Soon!)

6. Get the word out

Here's a few sites that are great for getting the word out for your event:

- Create a Facebook Event
- Use Twitter to get the word out!
- Meetup (Encourage local tech/nonprofit Meetup organizers to co-host or spread the word)
- Share with your local Net Tuesday Meetup or NTEN 501 Tech Organizer
- CraigsList������
- Eventful���
- List servs related to technology and social change
- Local papers often have free event listings

Start advertising well before the event and as the event gets closer, do send reminders to those who signed up.

We'll also help you advertise your event ��� send us your details and we'll add it to the Change the Web Calendar, blog about it on My.SocialActions & tweet from @ChangetheWeb !

7. Share your event w/the world!

Part of the fun of such an event is to let the world in on what's happening.

1. Ask those who have RSVP'd if they'd be interested in documenting the event by live tweeting/blogging; taking pictures or video; podcasting, etc. You're also welcome upload your material to

2. Invite local media or key bloggers to cover your event, and if possible, engage them to interview participants.

8. At the Event

Two words: Have fun!

Whether your event is an informal get-to-gether, features networking & presentations, or is about hacking together some web apps - make sure to make it a blast! :)

Here are some Change the Web resources that might be helpful for your event:

What is Change the Web?
Developer Resources
Social Actions' 40+ Action Sources


Interested in hosting a Change the Web event? We're here to help! Please email [address removed]


Things you can do from here:


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  • NTEN

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  • TechSoup

    Meetup sponsor and donated technology for nonprofits.

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