addressalign-toparrow-leftarrow-rightbackbellblockcalendarcameraccwcheckchevron-downchevron-leftchevron-rightchevron-small-downchevron-small-leftchevron-small-rightchevron-small-upchevron-upcircle-with-checkcircle-with-crosscircle-with-pluscontroller-playcrossdots-three-verticaleditemptyheartexporteye-with-lineeyefacebookfolderfullheartglobegmailgooglegroupshelp-with-circleimageimagesinstagramFill 1light-bulblinklocation-pinm-swarmSearchmailmessagesminusmoremuplabelShape 3 + Rectangle 1ShapeoutlookpersonJoin Group on CardStartprice-ribbonprintShapeShapeShapeShapeImported LayersImported LayersImported Layersshieldstartickettrashtriangle-downtriangle-uptwitteruserwarningyahoo

Waiting Lists - How Do They Work?

If you are on the waiting list for an event and wondered how and when you might get off the waiting list, you should find the answer below:

If you are on a waiting list for an event, you will be moved from the waiting list to the attending list as soon as one of the people who is attending that event changes their RSVP from attending to not attending. This causes their spot(s) to be released and Meetup software takes over automatically at that point.

Events where payment is not required in advance

Everyone on the waiting list is held in sequence using the date and time that they were added to the waiting list. If someone on the attending list changes their RSVP to "Not Going", the Meetup software automatically moves the next person in line from the waiting list to the attending list and also sends an email to that person to let them know that they now have a confirmed spot.

Our group, because of the size of our events, generally has a lot of RSVP cancellations in the last 2-3 days before an event and sometimes 20-30 spots are freed up. So keep an eye open on your mailbox for that automatic email from Meetup letting you know that you have been moved from the waiting list to the confirmed guest list. And of course, if you get that email, then please make plans to attend the event and it will be a pleasure to see you.

Events where payment is required in advance in order to RSVP

Some of our events require payment at the time you RSVP. These generally include all of our trips as well as events such as live performances at the theatre or other events where ticketing is required.

For such events, since payment is required in advance, people on the waiting list cannot be moved automatically when a spot is released.

Instead, if a spot is freed up due to a cancellation, an automatic email is sent to everyone on the waiting list that a spot has become available. The first person to go online and pay for that spot secures it. The sequence in which you were added to the waiting list and your spot on the waiting list is not relevant in such cases and it's a "first come first served" method.

What happens if you have RSVP'd for an event and have guests?

Please be aware that if you have RSVP'd for an event and are bringing along guests, it is likely that you will not be moved as quickly as those people on the waiting list who are attending by themselves.

This is simply because most cancellations occur one spot at a time. If you are sitting at the top of the waiting list but need a total of 4 spots because you are bringing along 3 guests, then the Meetup software will not move you to the confirmed guest list until at least 4 spots are free. So if a single spot becomes available, the Meetup software will skip over you and move the next person who is looking for only one spot on to the guest list.

In other words, if you are on the waiting list, the smaller the number of spots you need, the quicker you will be moved off the waiting list.

What happens if you are on the confirmed RSVP list and wish to add extra guests?

If you are already RSVP'd for an event and now wish to add guests to your RSVP, you can change your RSVP and one of two things will happen.

If there is still space available in the event, your RSVP will be changed to reflect the extra guests. That's it, we'll see you at the event with your guests.

If however the event is full, your RSVP will be changed to reflect the extra guests but because the event does not have room for your entire RSVP, you will be removed from the confirmed list and put at the bottom of the waiting list. Then, if there are a sufficient number of cancellations before the event to accommodate you and your guests, you will be moved back to the confirmed list. So please be careful when increasing the size of your RSVP to an event that is already full -- you may find yourself giving up your confirmed spots and not being able to get back into the event!

Table of Contents

Page title Most recent update Last edited by
Bingo Etiquette January 6, 2014 5:57 PM Sash
FAQ - Frequently Asked Questions December 19, 2013 3:11 AM Sash
Waiting Lists - How Do They Work? December 19, 2013 3:05 AM Sash
About * MSG | Mississauga Social Group * December 19, 2013 3:03 AM Sash

People in this
Meetup are also in:

Sign up

Meetup members, Log in

By clicking "Sign up" or "Sign up using Facebook", you confirm that you accept our Terms of Service & Privacy Policy