{"id":7165,"date":"2021-08-17T05:00:00","date_gmt":"2021-08-17T09:00:00","guid":{"rendered":"https:\/\/www.meetup.com\/blog\/?p=7165"},"modified":"2021-08-17T09:13:35","modified_gmt":"2021-08-17T13:13:35","slug":"recording-setting-the-stage-for-successful-events","status":"publish","type":"post","link":"https:\/\/www.meetup.com\/blog\/recording-setting-the-stage-for-successful-events\/","title":{"rendered":"Recording: Setting the Stage for Successful Events"},"content":{"rendered":"\n<p>Meetup events can be powerful tools for networking, educating, community building, and more. With a bit of careful planning, you can reach larger audiences and create the value you&#8217;re hoping to deliver as an organizer.<\/p>\n\n\n\n<p>Dr. Kevin Browne, Instructor of &#8220;How to Organize Awesome Meetup Events,&#8221;* joined Meetup Live to teach you to think through important decisions when planning your events to help you build the experience you\u2019re looking for. The talk focused on deciding the goals for your Meetup group, choosing appropriate topics, and knowing your audience. Learn the nuts and bolts of planning events, from messaging and marketing to scheduling and hosting.<\/p>\n\n\n\n<p>*This talk is based on the new Udemy course, \u201c<a href=\"https:\/\/www.udemy.com\/course\/how-to-organize-awesome-meetup-events\/\" target=\"_blank\" rel=\"noreferrer noopener\">How To Organize Awesome Meetup Events<\/a>.\u201d&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-4-3 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Setting the Stage for Successful Events\" width=\"500\" height=\"375\" src=\"https:\/\/www.youtube.com\/embed\/lgTg0Jxxokc?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-main-takeaways\">Main Takeaways:<\/h2>\n\n\n\n<ul><li>Organize your group and design your events for the community you want to attract and the value you want to create.<\/li><li>The best Meetup groups fill a gap. If there isn\u2019t a group in your area around the topic you\u2019re thinking about, it could be a great fit. Consider increasing or decreasing your topic scope to find an audience.<\/li><li>Tips for hosting great events:<ul><li>Pick a consistent day and time when your audience is available.<\/li><li>When <a href=\"https:\/\/www.meetup.com\/blog\/finding-the-right-venue-for-you\/\" target=\"_blank\" rel=\"noreferrer noopener\">choosing a venue<\/a>, community preference is important. To start out, think about where your audience might want to meet, and consider how accessible or central of a location it is.<\/li><li>Check to make sure you have everything you need the day before an event, and send reminders to any speakers.&nbsp;<\/li><li>Show up at least thirty minutes early, and start on time. As people arrive, introduce yourself, introduce people to each other, and welcome new members. Early arrivals are usually passionate about the group and are enthusiastic to help\u2014welcome them and delegate some tasks.<\/li><li>Make sure there\u2019s time at your event for chatting and networking.<\/li><li>Send a thank you note to speakers and send a survey to attendees.<\/li><\/ul><\/li><li>You want feedback from your target audience, or the community you aim to provide value. Compared to in-person feedback, post-event surveys are often more comfortable for introverts and extroverts alike, and can lead to more honest responses. Ask only a few questions, using likert scale and open ended questions.<\/li><li>An organizer is a caretaker of the group, not the owner. Bring in <a href=\"https:\/\/www.meetup.com\/blog\/how-to-encourage-your-community-to-help-out\/\" target=\"_blank\" rel=\"noreferrer noopener\">co-organizers<\/a>, especially those with different perspectives and identities than you.&nbsp;<ul><li>Be prepared to pass the torch someday. When you can step away from the group and it remains, that\u2019s when you know you\u2019ve created something really cool.<\/li><\/ul><\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-top-q-a\">Top Q&amp;A:<\/h2>\n\n\n\n<ul><li>How do you keep your community engaged during online events?<ul><li>Asking a warm introductory question and having built-in Q&amp;A time is helpful, but it can be difficult to have conversations between attendees during an online event. Discord, Slack, and Facebook groups can be useful tools to facilitate and have conversations online in between events.<\/li><\/ul><\/li><li>What are some strategies to increase attendance?<ul><li>Charging a small fee can help boost the show-up rate. It can be difficult to introduce at first if people aren\u2019t used to paying, but charging a fee can signify a higher quality event. You could also ask for feedback to see if it\u2019s a timing or event-type issue causing low attendance.<\/li><\/ul><\/li><\/ul>\n\n\n\n<p><em>If you\u2019re interested in becoming an organizer, learn how you can&nbsp;<a href=\"https:\/\/www.meetup.com\/lp\/how-to-group-start\" target=\"_blank\" rel=\"noreferrer noopener\">start a group<\/a>.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<div class=\"post-excerpt\"><p>In this Meetup Live recording, Dr. Kevin Brown shares his expert advice on how to host great events. Plus, learn tips for building a valuable community that lasts!<\/p>\n<\/div>","protected":false},"author":45,"featured_media":7167,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[127,43],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Recording: Setting the Stage for Successful Events - Meetup Blog<\/title>\n<meta name=\"description\" content=\"In this Meetup Live recording, Dr. Kevin Brown shares his expert advice on how to host great events. 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