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Re: [houston-php] Problem with group meeting attendance

From: Joao Prado M.
Sent on: Tuesday, April 10, 2012 2:28 PM

> That does sound like a problem.  I have not been RSVP'ing for quite a while now because something always seemed to come up at the last minute (or this last time when I was involved in an accident and just didn't feel like doing anything).  I am thinking that maybe a lot of people are on auto-respond.  That is to say that they say they will but then forget about it.  Maybe a reminder e-mail the day before would help?  Or if there was a way to auto-install an event on a person's calendar?  (I have lightning on Thunderbird.)  I haven't been coming to meetings when I would really like to do so only because I am the secretary for the CP/M club which meets on the same day an hour later.  (I figure there is no sense in me running from one meeting to the next and I would miss out on the really great things the PHP club puts on.)

Well, I appreciate the fact that things come up every so often, and some people may not be able to attend the meeting that was previously RSVP'ed. However, I don't expect 60-75% of the attendees to have that type of issue at any one time.

There is already a reminder email the day before the meeting, so I don't think it's a matter of people potentially forgetting about the events.

> So my first suggestion is some way to remind people the day before the meeting is to occur.
> My second suggestion is maybe Thursday is not a good day to hold the club meeting.  I know if it was on a different day I would be able to attend more than I can do now.  But that might just be me.  What do others think?

Changing the meeting week day might be a good thing to try, but I don't think that this is necessarily associated with the lack of attendance of RSVPs. I can see how that would related to people overall attending an event, if Thursday might be a "bad" day.

In any case, I just want to make it clear that I'm not complaining about specific people not attending. This is more about RSVPs, and the issues that arise when a lot of RSVPs don't show up, as far as planning goes.


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