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IMPORTANT MESSAGE regarding backpacking group RSVP's

From: Bob F
Sent on: Tuesday, March 2, 2010 11:33 AM
Hi Everyone,

I know you're all getting a ton of emails from the group right now, but I wanted to make sure everyone takes a moment to actually read and understand our RSVP Policy. We are starting to get the reputation that all our trips are constantly filled yet only a few people actually attend. In reality we normally have 10 to 12 people attend each of our trips when there's a 15 person limit. The problem is these trips are usually filled up until just a week or so before, then people start dropping out. This doesn't give anyone else enough time to plan and attend.

As a quick example using last season. Of the 32 trips we did only 5 were filled when the trip took place. Yet 28 were full up until 1 or 2 weeks before the trip, which means that around 115 spots went unused for no reason.

So, if you're not 100% certain you are going to attend a trip just wait a week or two before the trip and see if a spot is available. Don't just sign up for every possible trip in the future with the intention of making a decision later on about which one's you actually want to go on.

The organizers of these trips don't expect anything more from our members than we expect from ourselves. When we schedule a trip we attend that trip. We don't cancel the week before the trip and we don't expect our members to drop out a week before either.

Please make sure you can attend before you RSVP Yes for any trip. As always, if you have any questions or comments please email me. Here's to a great 2010 season!

Bob

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