PCA Board Meeting

Description
This meeting is a mid-phase check-in for PCA 33. We’ll review progress on key action items across elections, venue logistics, marketing, and onboarding. The goal is to ensure ownership, surface blockers, and keep everything moving forward on schedule. This is a focused working session to maintain momentum and clarity as we head toward the event.

Agenda
✅ Welcome & Quick Status Check

• Confirm quorum and any new participants
• Recap of last meeting: key outcomes and decisions

🏛 PCA 33 Logistics & Venue

• Update on UT/McCombs booking status
• Review needs: signage, layout, A/V, catering, volunteer roles
• Confirm any items that need escalation or follow-up

🗳️ Board Elections Finalization

• Status of nomination form responses
• Open items: candidate visibility, voting logistics, platform prep
• Assignments for finalizing the election timeline

📣 Marketing & Community Hype

• Content published so far (Save the Date, nominations, testimonials)
• Planned posts and owner assignments (July–August)
• Gaps to fill: graphics, scheduling, social leads

🔄 Board Transition & Onboarding

• Timeline for onboarding new board members
• Confirm shadowing expectations and documentation plan
• Drafts needed: welcome packet, kickoff meeting agenda

🍽️ Pragmatic Institute Workshop & Happy Hour

• Progress report from Parisa on planning
• Next steps and support needed from the board

🛠 Blockers & Resolutions

• Any task delays or stuck items?
• What decisions or support are needed to move forward?

✅ Action Items & Next Steps

• Reassign or reaffirm action item owners
• Confirm final pre-PCA 33 sync cadence
• Open floor: questions, feedback, or suggestions

📌 Key Reminders

• All current board members are expected to stay active through PCA 33
• Voting will be executed based on prior agreements (role-based, public)
• Transition planning now sets up PCA 34 for an even stronger start

Details:
📅 Date: Wednesday, July 16, 2025
⏰ Time: 17:00 – 18:00 PM CDT (America/Chicago)