addressalign-toparrow-leftarrow-rightbackbellblockcalendarcameraccwcheckchevron-downchevron-leftchevron-rightchevron-small-downchevron-small-leftchevron-small-rightchevron-small-upchevron-upcircle-with-checkcircle-with-crosscircle-with-pluscontroller-playcrossdots-three-verticaleditemptyheartexporteye-with-lineeyefacebookfolderfullheartglobegmailgooglegroupshelp-with-circleimageimagesinstagramFill 1light-bulblinklocation-pinm-swarmSearchmailmessagesminusmoremuplabelShape 3 + Rectangle 1ShapeoutlookpersonJoin Group on CardStartprice-ribbonprintShapeShapeShapeShapeImported LayersImported LayersImported Layersshieldstartickettrashtriangle-downtriangle-uptwitteruserwarningyahoo

Random Group of Hikers Message Board › Group Size, the RSVP Process, and the Waiting List

Group Size, the RSVP Process, and the Waiting List

Michael B.
Group Organizer
Pepperell, MA
This message is going to all of the members of the Random Group of Hikers.

Many of the events that we have listed recently have filled up quickly - this has prompted several questions over the past couple of weeks about group size, the RSVP Process, and the Waiting List. If you are going to participate in a Random event realize that while you are part of a group you are still responsible for your own safety. The strength of a group is that you can rely on others for help, and they can rely on you.

Group Size: Our approach is simple – the strength of a cohesive group with similar skills, abilities, and experiences is greater than the sum of its individual parts (this is why we ask questions about what you have done recently). We start as a group, stay as a group, and finish as a group and our pace will be that of the slowest hiker. We travel in small groups (10-15 people) to lessen our impact on the environment as well as others who are also out there enjoying the peace and solitude of the outdoors.

RSVP Process: Because we keep our groups small we often end up with more people that want to go then there are spaces available to go with us. All we ask is that you read what we write and agree to “play by our rules”.

  • If there are requirements or expectations to participate in an event – follow them.
  • If there are questions about your skills, abilities, and experiences - answer them.
  • If you RSVP YES then show up - if you have to change your plans before the event then be sure to change your RSVP too so someone from the WAITING LIST can claim your spot.
  • If you are on the WAITING LIST don't just assume that you will be able to go (wait until you are a YES to get involved in planning a car pool) and don't just show up.

If you don’t agree with this and want to do your own thing then do that – hit the trails on your own.

Waiting List: You will notice that some trips start with everyone being put on a WAITING LIST (this allows us to screen participants based on their responses to the questions - the organizer will change the RSVP to YES of those that are going) while other trips fill up and people add themselves to the WAITING LIST. Putting your name on the WAITING LIST allows you to continue getting updates about the event in case space becomes available. Members on the WAITING LIST will receive an email whenever a spot opens up. Whoever is able to change their RSVP to YES first gets in.

The advantage is that only people who are still able to participate will reply. Sometimes people join the WAITING LIST but forget to change their RSVP to NO if their plans change, so automatically moving people into an open spot may result in someone who will never use the spot getting it. The disadvantage is that people who are still interested in participating may not have access to their email and/or the Internet when a spot opens up and thus miss out.

Spots do often open up as people's calendars change so if you join the WAITING LIST there is a good chance that by the time of the event a space will open up. It's not a perfect system but it's the one we use.

Please let me know if you have any questions.

Michael Blair
(978) 808-1932
Powered by mvnForum

Our Sponsors

People in this
Meetup are also in:

Sign up

Meetup members, Log in

By clicking "Sign up" or "Sign up using Facebook", you confirm that you accept our Terms of Service & Privacy Policy