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Attendance and No-Shows Policy

Attendance and No-Shows Policy




NO SHOWS ARE NOT COOL AND HAVE CONSEQUENCES



• If there are people on the waiting list and you don't show up, it's extremely frustrating for them when they are locked out of the wonderful hike you signed up for.

•Even without a waiting list, people are still waiting around for you at the beginning of the hike.

So, please be a cool and considerate hiking enthusiast by attending events that you have RSVP'd "Yes". Please update your RSVP (or contact the event organizer) if your plans have changed. Not sure how to change your RSVP from "Yes" to "No?" See the end of this page for instructions.


BEING A NO-SHOW AT A WAIT LISTED EVENT MAY GET YOU BANNED FROM THE GROUP



If you fail to attend a wait listed event for which you signed up, and you fail to notify the organizer ahead of time or change your RSVP, you may be banned from the group. Since this is a private group, being banned will mean that you will no longer be able to view our upcoming events, see our message boards, receive our emails, or send emails to other members of the group. Many of our events fill up rapidly, and being a no-show at such an event is deeply rude not only to the group and the venue, but to everyone on the waiting list and the rest of the group.


"YES" IS A COMMITMENT, NOT A BACK-UP PLAN



When you RSVP "Yes" to an event, you are making a commitment to attend, and you should view a "Yes" RSVP as a social commitment, not as a back-up to other plans. Organizers and assistant organizers will often make arrangements with restaurants, clubs, and other third parties based on the number of "Yes" RSVPs, and no-shows can make those businesses reluctant to take our reservations in the future. Because your failure to show can make all of us look bad, we do not like no-shows, and take them seriously in evaluating your likelihood to attend other events.



A LATE CANCELLATION MAY BE TREATED THE SAME AS A NO-SHOW



In some cases, changing your RSVP from “Going” to “Not Going” at the last minute, or after a specified date and time, will be considered a no-show. This policy will be listed in the event listing and/or put in place if an event has filled up. If you have signed up for such an event, you will receive an email reminder before the cut-off time and date, and asked either to commit to attending or to give up your spot. If you hold on to your spot, but then cancel after the cancellation deadline, you will be considered a no-show.

In most cases, a late cancellation policy will apply to events that have filled up, because signing up and then cancelling at the last minute will have denied someone else a spot at that event.


"YES" DOES NOT MEAN "MAYBE"



Please do not RSVP "Yes" for any event unless and until you are ready to commit to attending that event. Most of our events have limits on RSVPs, so holding a spot at any event you only might attend might bar someone who is ready to commit from RSVPing. Don't worry, if the event has filled up by the time you decide you'd like to come, there will be other events, and other opportunities down the line. Far better to miss one event than to sour your reputation among the group by flaking out and being a no-show.


WHAT IF I MEANT TO ATTEND BUT FORGOT?



Sorry, but you will still be considered a no-show. If you have trouble keeping track of social commitments and appointments, then maybe this group is not for you.



WHAT ABOUT THE UNEXPECTED?



Stuff happens, and even the best-laid plans can change unexpectedly. If that happens to you, please change your RSVP and/or contact the organizer as soon as you know or think you won't be able to make it.


FREQUENTLY ASKED QUESTIONS



What if I'm not sure I can go?

"Yes" does not mean "Maybe".
Please do not RSVP "Yes" for any event unless and until you are ready to commit to attending that event. Most of our events have limits on RSVPs, so holding a spot at any event you only might attend can bar someone who is ready to commit from RSVPing. Don't worry, if the event has filled up by the time you decide you'd like to come, there will be other events, and other opportunities down the line. Far better to miss one event than to sour your reputation among the group by being a no-show, or always cancelling at the last minute.


What if I meant to attend, but forgot?



Sorry, but you will still be considered a no-show.



What about the unexpected?




Stuff happens, and even the best-laid plans can change unexpectedly. If that happens to you and it is close to the hike meeting time, contact the event organizer as soon as you can. Contact phone numbers are always in the hike description.



How does the Waiting List work?



If a hike is full, you can opt to go on the waiting list. Should a spot open up, Meetup will automatically notify you that your RSVP has been changed to "Yes." If your plans have changed, please be sure to change your RSVP from "Yes" to "No". If you are on a waiting list and are still interested in going on the hike, check Meetup right up to the evening before a hike as there may be last-minute openings. If you are on the waiting list and have made other plans and no longer wish to attend, please change your RSVP to "No" so that another hiker may have a chance to get into the hike.




HOW TO'S



How to change your "Yes" RSVP to a "No"
If your plans change, you can change your RSVP for an event.
The email you received announcing the meetup has both a Yes and No button in the text. If you still have that email, you can open it and click the No button. This will change your "Yes" to a "No."
Go to the meetup home page and find the event in question under the list of upcoming Meetups for the Group. Click on the event name to get to the page with that events details.
On the right you will see a box that says: "Your RSVP: Yes" with a "change RSVP" link below it. Click the "change RSVP" link.
A box opens asking: "Will you attend?". Click the "No" button, add a comment if you wish, then click the Red RSVP button.

Table of Contents

Page title Most recent update Last edited by
Cancellation Policy March 22, 2018 7:11 PM Srikanth R.
Gyaan on Monsoon Treks June 16, 2017 6:11 PM Venkee
Frequently Asked Questions - HTC April 12, 2017 10:30 AM Srikanth R.
THINGS TO CARRY March 23, 2018 8:37 AM Srikanth R.
How to Avoid Leeches ? August 9, 2017 11:13 AM Srikanth R.
Attendance and No-Shows Policy March 18, 2016 9:46 AM Srikanth R.
Frequently Asked Questions January 20, 2016 1:53 AM Srikanth R.
Club Guidlines December 24, 2014 8:49 AM Venkee
About Hyderabad Trekking Club - HTC August 4, 2012 10:42 AM Venkee

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