Name: Live Problem-Solving for AI + SOPs + Scaling Operations
Start: 2025-05-21T22:30:00.000Z
Location: Venture X Studios - Lodo

📍 Location: Venture X LoDo — 1800 Wazee St., Suite 300, Denver

📅 Date & Time: May 21, 2025 from 4:30 PM – 6:30 PM

🎟 Format: Interactive roundtable (hot seat, live demo, expert insights)

**This Month’s Challenge: SOPs That Actually Get Used**
Most SOPs are either ignored, outdated, or burdensome. But when done right, they’re the infrastructure of scale. So here’s the question we’re tackling:

*How do you get your team to actually create and use Standard Operating Procedures (SOPs) — without overburdening them or yourself?*

**How it Works**

1️⃣ The Hot Seat 🔥

Rodrigo Fuentes will share the real-world challenge: building usable SOPs from team-recorded workflows and AI-generated drafts. We'll walk through the process — including custom GPTs that convert screen recordings into timestamped SOPs in Google Docs — and what’s still not working.

2️⃣ Expert Insights

We’ll break down the challenge with two expert perspectives:

* John (JC) Lightcap, MBA PMP brings an operational lens grounded in his experience building systems at NATO, Wells Fargo, and high-growth companies. He’ll explore how SOPs can serve as high-leverage tools for owner enablement and team independence.
* Alex Kuklinski, founder of fyi.io, will demo how teams are using video + fyiio’s tech to make updatable, scalable SOPs from visual content — turning “how-to” moments into permanent, shareable knowledge.

3️⃣ Facilitated Discussion

We’ll challenge assumptions, pressure-test ideas, and uncover frameworks that work. No fluff. No slides. Just real talk.

4️⃣ Audience Q&A

Attendees can ask questions so we can all learn from each other. Bring your specific pain points or just take notes and learn.

**We’ll Dig Into**

* When an SOP is helpful and when it's overkill
* The art of documenting “just enough” without bogging down
* Templates, tools, and AI workflows that keep SOPs fresh and relevant
* Strategies for team adoption (vs. SOPs gathering digital dust)
* How to turn screen recordings and tribal knowledge into scalable documentation

**Who Should Attend?**

* Ops leaders (Sales, Marketing, People, RevOps) aiming to scale without chaos
* Founders and execs seeking structure that empowers teams
* AI/automation consultants building internal playbooks
* Anyone struggling to make SOPs that people actually use

**Our Promise To You**

* No sales pitches
* No theoretical fluff
* Just real operators solving real problems

\-\-\-
Interested in presenting a challenge or participating as an expert?
DM Thea Zimnicki to setup a discovery call.

Hello, Operator – AI & Automation for Operations Leaders

Rodrigo Fuentes

Thea Zimnicki

Shodan D'Souza

Sam Taylor

Gary Fox

Dharmin Dontamsetti

Melissa Whitaker Dalloul

Timothy Bates

Justin Wallach

Christina Uhlir

Liza Pereskokova

Phil Than

Jamie Mclandsborough

Steve

Danielle W

Ashley

Mike Cronley

Shelley Gable

Live Problem-Solving for AI + SOPs + Scaling Operations

Venture X Studios - Lodo

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