AMUG Jan 17 Meeting & Photo Archiving

From: Todd D.
Sent on: Friday, January 6, 2012 8:27 PM

AMUG Next General Meeting

When: Tuesday, January 17, 7 p.m.

Program: Final Cut Pro X

Presenter: Todd Daniel

Description: The pros hate it, but you'll likely love it. If you are a heavy iMovie user, it might be time to take the next leap up. We'll cover new features and its advantages over iMovie '11.

Location: North Fulton Co. Annex, Roswell Rd., Sandy Springs, GA

Questions: Todd Daniel - [masked], cell [masked]

Ramblings from the President

 

Photo Archiving

When I learned about iCloud and the new Photo Stream feature, I thought this might be a way to archive my photo collection, but this turned out NOT to be the case at all.

Photo Stream actually has little to do with archiving. It's simply a way for a novice user to easily access photos and have them sync'd on all devices. The main limitation of Photo Stream is that it only stores 1,000 photos and for 30 days.

Personally, I do not see the point of Photo Stream because you have greater control by adjusting your device settings in iTunes. So, plug in your handheld device and click on it in the left column of iTunes. You'll then see a menu bar along the top in the syncing -- click on "Photos." This section gives you many options on what photos to include on your iPhone etc..

1) I've selected my 5 most recent events, which gives me access to about a month's worth of photos.

2) Now, I often have people asking to see pictures of my children, wife, pets, etc... Keeping photos in your wallet is inefficient because they start looking rough after a while. So, I created a Smart Album called "Wallet." I then went through my photo collection and entered the tag "wallet" to various pictures. The "Wallet" Smart Album is then set to update on my iPhone each time I sync.

Now, you are asking "What if you need to access a REALLY OLD photo?" Well, I'll get to that in a moment.

My Archiving System

I thought Photo Stream would save me money and better manage my collection, but this turned out to be a pipe dream. So, I am sticking with my current system.

1) I absolutely LOVE iPhoto '11. I used to create an Event for every photo import, but I take too many photos for that, so now I create an Event for each month. I code each month by year and month, such as "2012 01." This allows the Events to easily sort. I'll also name it with something big I did that month to help me remember what's in the folder, such as "[masked] Helen, GA".

2) Next, I go to "Share" at the lower right of the iPhoto screen and click on "Flickr." I have a paid Flickr account ($24.95), and I make Flickr a mirror of my iPhoto '11 collection.

3) As a quick way to get photos to family members, friends, etc... I click on "Share" again and will send a few of the best pictures to Facebook.

4) Albums - I use "Albums" in iPhoto to pick out photos with the same subject. For instance, I can create a folder called "Hikes" and drag in photos from many different Events. However, a more advanced way to do this is with keywords and Smart Albums. I can go through my collection and type in "hike" whenever I see a hiking picture and my Smart Album will always be updated.

5) Flickr - Flickr is organized similarly, but uses "Sets" and "Collections." With my system, an Event in iPhoto becomes a Set in Flickr, and an Album in iPhoto becomes a Collection in Flickr. Thus, I use Collections to organize my photos by category in Flickr. For instance, I have family pictures in one Collection (which draws from many Sets) and my hiking pictures in another Collection.

Now, getting back to the million dollar question -- how do I access my OLD photos on my mobile device? Indeed, there have been times when I've been out somewhere and needed to pull up an older photo. For that, Flickr has an excellent app that you can download from the iTunes Store.

In addition to Flickr, I'm also backing up my photos with Time Machine and SuperDuper. I used to make quarterly backups onto DVDs and store them in a fireproof cabinet under the house, but I no longer do that. For one thing, my collection is now too large for a DVD and second, it's simply an inefficient way to make backups and the cabinet is already anyway. Now, all those DVDs are simply rat Frisbees.

See you at the next AMUG meeting!

 

-- Todd Daniel, AMUG President

 

P.S. You can obtain a free, but limited Flickr account if you want to experiment with it. A primary limitation of the free account is that it won't let you store photos at original size (it has a 1024 pixel max).

 

 

 

 

 

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