We need volunteers not only to host events but also to post events.
Why become an Event Organizer?
An Assistant Organizer, or Event Organizer, is a group member who hosts Meetups, helps organize meetings, and makes our group so great by getting and keeping members active in the salsa community. Your participation allows the group more Salsa opportunities. It's also a great opportunity for you to meet people, get out and have fun, and improve your dancing every week, or as often as you like.
It's a great opportunity to meet and support new salseros in Austin and to meet new students (if you teach). We have a very high number of members who are beginners or want to learn.
If you want to become an Event Organizer, or have any questions or suggestions, email me (I am slow to check email sorry, Facebook is better): Fawn.
A few important notes to be aware of are below. Please also refer to Help for many common questions and issues.
YOU make our meetup GREAT! Thanks so much!
What is an esteemed Event Organizer's responsibility?
Event Organizers can schedule new Meetups (I will help with this until you get the hang of it), or copy past events to create new meetups, and edit existing Meetups. Let me know of any upcoming events you are are willing to commit to host a meetup table for. Meetups are preferably scheduled at least one week in advance.
To host a posted meetup all you need to do is:
- let Fawn know about it first and get help to set up the event page (unless you are an established coordinator, then go for it)
- print out a meetup table sign and sign up sheet (posted on the files page)
- show up a few minutes before you committed to start the meetup and set up
- be present to greet people for at least 1/2 an hour, more is better (you can come and go from the table)
- collect the sign up sheet and sign when you go
At which venues do we need volunteers to host Meetups?
Event Organizers can choose to host new meetups just about any place. Your ideas are always welcome. Host a table at any venue of your choice.
When you create an event or make any edits...
...there is No need to send an announcement. Keep email volume as low as possible - the Meetup system sends out automatic announcements one week and one day before each event. Two emails per event is a lot of email already, so generally don't send announcements when you post or edit unless it's a really important announcement, and then there are ways to send to just the people that RSVPd yes and maybe.
So here's what to do when you've completed a new meet up or edited one. You get a page announcing:
Your Meetup has been updated! Would you like to tell your Meetup Group about it?
You'll see a green button with a link underneath. Click the link underneath the big green Email your Meetup Group button. The link you should click reads:
Or, go straight to this Meetup's page
In general, refrain from sending announcements. Please use the Facebook (https://www.facebook.com/groups/23427729880) or Yahoo groups for announcements relating to salsa in Austin.
If an important message needs to be sent to a group of Meetup members pertaining to a Meetup, you can send a special announcement. Say for example, you want to send a message to everyone who RSVPd yes or maybe for an event. To begin, click the link on the left: Email Members. Then under Send to: you click (see more options). Then click ...related to a recent or upcoming Meetup:
Select the right date and event from the list and check the boxes that apply:
Those who RSVPed Yes for this Meetup
Those who RSVPed Maybe for this Meetup
Those who RSVPed No for this Meetup
Those who haven't RSVPed for this Meetup yet
The rest is clear and easy...
At the very bottom, in this case, I leave the last checkbox unchecked (not checked): Also post message on this Meetup Group's message board.
Any questions, feel free to contact me.