EVENT HOST GUIDELINES
We're always looking for event hosts to run events for the group. Running your own event does take some work (finding a location, leading and welcoming members) but gives you some great benefits (you can host at a time and location convienent to you). If this interests you, this short article provides an overview of what it takes to set one up, and gives you tips on how to make it successful.
The group membership comes from all over Greater Boston, so you have the flexibility of choosing a location. Most hosts set up an event either near their home or place of work. The closer you are to Boston, the more people that will sign up for the event. However, the closer you are to the city, the harder it will be to find an eligible venue. We can assist in doing this work for you in some cases.
You want a public place that is easy to get to, have available parking (or even public transportation) and have enough space to tolerate 4-12 people playing bridge in their establishment. The best locations for this are restaurants, libraries and bars.
Au Bon Pains
are usually good places to inquire. Hotels lounges are also nice. Restaurants with private areas are open to reservations, assuming that everyone orders food, and that they are not incredibly busy (Monday - Wednesday night, and Sunday afternoons are good).
With bridge, you also need to make sure that there are square (or rectangular) tables available so that for 4 players can sit facing each other. Booths or connected tables may not work. Something to think about when you check out a location.
What type of players do you want at your event? Note that BtBridgers come in all experience levels, so an "experts-only" meetup is not possible at this time. You have two choices:
- A 'Beginners Welcome' meetup means that you will be available to teach and explain concepts to members who do not know bridge.
- A 'standard' meetup means all attendees must know how to bid to participate (although they may not have a lot of experience doing so). Usually, we use Standard American Yellow Card (or subsets thereof) to make partnering easier.
As an event host, you will be responsible for leading members to your event spot and welcoming them.
We have a sign that you can print out that you can put on the tables
You'll also want to keep track of who comes to the events, as we want to make sure that everyone who RSVPs to an event attends. In bridge, it's very important that you have enough people. We recommend canceling an event if you do not get at least 6 people to attend.
There are a number of techniques that you can use when you get an odd number of players. The extra players can rotate in between sets of hands, or they can alternate sitting out. Let us know if you have questions on the best way to run with an odd number of people.
But don't forget... the most important part is to have fun! We want you to have an enjoyable meetup, so please don't hesitate to contact me for help or more information!