Monday, May 10, 2010 1:01 PM
For those of you who've been here a while, and for those of you who have joined in the last little while, regarding RSVP's.
Since we have over 400 members now, obviously we do not expect every member to attend every meetup (wouldn't THAT be a hoot!). So, an RSVP of "No" is not necessary - we won't expect you unless you RSVP "Yes". The only time you need to RSVP "No" is if you've already RSVP'd "Yes" and something changes - then, absolutely, change your "Yes" to a "No" so we won't plan on you being there and so your place is available for someone else who might be on the waiting list.
We charge an RSVP fee for most of our meetups because we found that a lot of people, a surprising number, would claim a spot and then simply not show up, or change their RSVP so late that everything was already planned around a certain number of people attending (a couple even changed their RSVP to "No" 45 minutes AFTER the event started!). After much discussion, and review by the members, we decided to charge for RSVP'ing. However, if you show up, you get your $5.00 back. If you change your RSVP to "No" 2 days or more before the event (before shopping, cooking, or reservations have been done), you get your $5.00 back. If you don't show, or change your RSVP to "No" from "Yes" less than two days before the event, your $5.00 goes to the host(ess) or to the waiter (because to accommodate us, tables have been pushed together and the waiter does not have the use of and thus income from the table he or she would otherwise have had if someone hadn't said they were coming and didn't show).
We don't have "Maybe" RSVP's for the above reasons, the need to plan and to make reservations.
The monthly Asia Cafe Round Table is exempt from this, because it's a more casual, show up if you can, no reservations required sort of deal.
That pretty much covers it. Any questions, let me know!