1. The Chicago C/C++ Users' Group (CCUG) is a voluntary non-incorporated association.
2. The CCUG will be governed by a Governing Board consisting of no fewer than 2 and no more than 4 people.
3. Duties Of The Governing Board
a. There will be 4 directorships in the governing board, corresponding to the governing board's 4 core duties. A board member may hold more than one directorship; thus, it is possible for there to be fewer than 4 board members.
b. One board member will be the Communications Director, and will be responsible for all communications with CCUG members. This duty will include maintaining a CCUG website, or websites.
c. One board member will be the Event Director, and will be responsible for obtaining speakers, or other content, for all CCUG events.
d. One board member will be the Operations Director, and will be responsible for finding a venue for all CCUG events.
e. One board member will be the Treasurer, and will manage the CCUG's money.
f. Every board member must hold at least one directorship; thus, there can be no more than 4 board members.
g. Every board member must be a member of the CCUG.
h. If the CCUG affiliates with the ACM SIGPLAN, than at least one board member must be a current member of the ACM.
a. The CCUG members will elect a new governing board every year. The election will commence on or after the first Tuesday of May. However, the first election will commence on the first regular meeting after the bylaws have been approved. An election period will extend over not less than three (3) calendar days and not more than seven (7) calendar days.
b. Whenever, due to resignation, death, or other reasons, there is a core duty that no Board member is willing to carry out, a special election must be called within 14 days for a new Board member who will carry out that core duty.
c. A replacement election may be called at any time, by either a majority of the CCUG membership, or by one-half of the governing board. A replacement election replaces the entire Board, although any Board member may be re-elected.
d. All CCUG members may vote in elections. The Board shall determine the procedure for becoming a CCUG member, and this procedure may change, but no existing member will ever be stripped of membership.
e. The Board will also determine the election procedure; however, no election procedure will require a CCUG member to use a non-free operating system, or to use non-free software.
5. Board Meetings
a. The Board must convene at least once a year, and someone must record the meeting minutes. The person recording the meeting minutes may be, but need not be, a Board member. Within 72 hours of a meeting, the meeting minutes must be made publicly available for inspection on the CCUG website, either directly or indirectly. No Board decision will be effective unless it is recorded in meeting minutes that are available to the public.
b. No Board meeting will adjourn before fixing the date of the next meeting.
6. These by-laws may be amended at any time with the agreement of 60% or more of the votes of CCUG members.