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From: Michael D.
Sent on: Friday, August 17, 2012 10:28 AM

Hi all,

Hope this note finds you well. :)

GYCO has been offering exciting meetups and lately but we have been having our fair share of "No Shows" on meetups lately or changing RSVP's last minute. And while things come up please note these actions can impact meetup camping costs, carpooling, planning, logistics, & others efforts as well as those on waiting list who really want to go. It really isn't fair. 

And while we at GYCO don't want to sound like bad cop or controlling we felt as a group we need some guidelines or a policy around this. So an esteemed and respected leadership team member has been kind enough to help us put this together. See below

Do let us know if you have any questions or concerns.

Thank you kindly!





Definition of "No Show":

Someone who RSVP's "Yes" to an event and does not show up.
Two (2) "No Shows" per calendar year are allowed. On the 3rd No Show you will be removed from the group.

It is your responsibility to keep track of your "No Shows". You can do this by selecting "My Profile" and scrolling down to view your attendance stats.


Definition of "Day of" RSVP Change to NO:

Someone who RSVP's "Yes" to an event and changes their RSVP to a "No" the day of the event.

If there is an RSVP Deadline and you cancel after the Deadline but anytime before the event, this will count as a "Day of Cancellation"

Day of RSVP changes to NO will be treated like "sick" days. You are entitled to 7 "Day of" Cancellations per calendar year. However, whenever possible, please try to change your RSVP at least 24 - 48 hours in advance. Upon your 8th "Day of" cancellation, you will be removed from the group.

WHAT ABOUT EMERGENCIES? We know -- they happen. Event organizers do have some discretion with regard to no-shows, so keep in touch. Let the event organizer know as soon as you do and try not to make a habit of it. The organizer can mark your "No Show" as "Did not Attend" in the event of an emergency so that it does not count against you.

If you are unable to get online to change your RSVP, please notify the Event Host or Organizer by email or phone and she can change your RSVP for you.

NOTE: Event Hosts reserve the right to cancel any event at their discretion (leading up to and including the day of). An event may be canceled for various reasons: weather, # of last minute cancellations, etc. It is your responsibility to check our website and/or your email the day of any scheduled event to make sure there have been no changes or cancellations.

If you are on the Waiting list, check back frequently to see if you have been moved to the YES list--as the "three strike policy" would apply to you if your RSVP gets moved and you do not end up attending after all.

Please do not RSVP "Yes" and then write in the comments "Maybe". This takes away spots from others who really can attend. It's perfectly ok to RSVP "No" and then change your RSVP to "Yes" if you find that you CAN attend.

If an organizer sends you an email to re-confirm your RSVP, please do so. Often, we post events far in advance and we will ask you to re-confirm your RSVP. We do this to make sure everyone who said they would be there actually will be there. Otherwise, the event may be canceled which is disappointing to everyone. To reconfirm your RSVP, just re-click YES (or NO) which will send the Organizer an updated response. Or, you can contact the Organizer via email.

Note: The RSVP policy is subject to change at any time.

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