Bylaws - Inland Empire Atheists and Agnostics

Inland Empire Atheists and Agnostics
BYLAWS


I. Organization

(1) Name: The name of this organization shall be Inland Empire Atheists and Agnostics. Referred to herein as “Organization” and “IEAA”.

(2) Purpose: The Inland Empire Atheists and Agnostics shall be operated exclusively for educational and charitable purposes within the meaning of Section 501 (c)(3) of the Internal Revenue Code.

(3) Mission: The Inland Empire Atheists and Agnostics is an organization formed to create a safe community for people who don't believe in any gods or follow any religions. To reach these ends the IEAA will engage in educational, cultural, charitable, and social activities that are beneficial to the atheist, agnostic and non-theist community.

Approved 1-8-2014

II. Membership

Membership in the IEAA is open to all who are interested in atheism and/or agnosticism, without discrimination on the basis of race, ethnic origin, sex, gender identity, sexual orientation, or ability.

Members shall have the right to vote for the Board, the right to serve on the Board, The right to serve on committees, the right to propose motions, and the right to vote during planning meetings. Membership shall confer no further privileges, and attendance at an IEAA event shall not be predicated on membership.

To become a Member in good standing requires filling name and contact information with the Secretary and paying the annual dues.

Dues shall be decided by the Membership at a planning meeting with a two-thirds (2/3) vote of members present and two weeks notification. Raises in dues will not be retroactive.

Current membership dues are set at twenty-five dollars ($25.00) for general membership and ten dollars ($10.00) for senior citizens and current students.

Approved 4-2-2014

III. Planning Meetings

Planning Meetings shall be held at least quarterly, but no more often than monthly. These meetings shall be the primary decision-making body of the Membership.

Planning Meetings require the presence of the Chair or the Vice-Chair, one (1) additional board members and at least four (4) Members in order to form a quorum.

One (1) time a year, the Membership shall hold an annual meeting where the Chair, officers and committee chairs shall make a full report to the Membership about activities over the past year, and update Members on the current budgets, and status, of the IEAA.

Approved 4-2-2014


IV. Meetups

Either the Board or the Membership may decide, from time to time, to grant certain individuals the ability to post events on the IEAA Meetup.com and facebook.com websites. This ability does not confer special authority or privilege within the organization.

All meetings posted meetup.com must also be posted to the IEAA’s page on Facebook.com, and vice versa.

Events may be scheduled by anyone with the ability to do so, at any time, without prior authorization of the Board or the Membership.

The Board may cancel any event that it deems to be controversial or disruptive.

Event hosts may request small donations in order to cover costs, but may not impose significant admission fees, and may not exclude individuals from participation based upon ability to pay. Admission fees required by a third party providing event services are the responsibility of the attendee.

Approved 9-12-2013

V. Governing Board

There shall be a six (6) member Governing Board (the Board) made up of six (6) Members. The Board shall have the power to make decisions on behalf of the organization that arise between Planning Meetings, and that require action prior to said Meeting.

The Board shall also have such powers and duties as are necessary to satisfy state and federal statutes, should the organization seek incorporation or other legal recognition.

Members of the Board shall serve terms of one (1) calendar year, such terms will continue until a successor is elected, with no term limits.

A Board member may resign, or may be deemed to have resigned by failing to attend two (2) consecutive Planning Meetings without due cause.

The Membership may appoint somebody to fill a vacant seat until the next election. A Board Member appointed in such a way shall be entitled to serve only the remainder of the normal term, although they may stand for re-election.

In the event that there are not enough nominations or appointments to fill all vacant seats, the Board may appoint individual Members to fill the vacant seat until the next election.

For Board meetings the Chair or Secretary and three (3) Board members are required to form a quorum. In case of vacant seats, this number is decreased by one (1) for every vacancy.

Approved 10-17-2013

VI. Elections

Elections shall be held two (2) times a year, six (6) months apart. The Membership shall choose ballot times and locations, but on-line balloting shall not be permitted.

Each election shall be for no more than three (3) board positions.

No more than one (1) member of a household may serve on the board at any time.

Elections shall be held by secret ballot.

Nominations shall be accepted by the Secretary online or in person. Any Member may nominate any other Member, including themselves. Nominations shall close two (2) weeks prior to the election. Nominees are requested to provide a candidate statement of no more than 500 words.

The results of the elections shall be made available at all meetings and via the organization’s websites and social media platforms as soon as practical.

Approved 10-17-2013

VII. Committees

The Board or Membership may set up such committees as they see fit and delegate to these committees decision-making authority over particular aspects of the IEAA. The Secretary shall keep a roster of members of committees.

Committee membership does not confer any special status upon committee members, and final authority on all matters ultimately rests with the Membership.

There are currently Two (2) committees:

(1) The Outreach Committee, which has authority over activities that directly advertise the IEAA. The Outreach committee has the authority to manage, create, and distribute materials relating to the IEAA to the general public, to assist Members in hosting events; to plan outreach events; and to run fundraising events. All Officers and Board members are Ex Officio members of the Outreach Committee.

Money donated to the IEAA for the express purpose of outreach or expressly for events administered by the Outreach Committee shall be administered by the Outreach Committee, with financial reports made at every planning meeting. Membership in the outreach committee is open to all Members, but may be subject to approval of the Board. Members who volunteer at outreach events are considered de facto members of the committee.

(2) The Governing Board, covered in section V.

Approved 10-17-2013

VIII. Officers

The Board shall select from among its number six (6) officers: a Chair, a Secretary, and a Treasury Officer, a Membership Chair, a Vice-Chair, and an Outreach Chair.

The Chair shall lead meetings, and shall have the authority to act on behalf of the organization in such situations as action is required before a Board meeting can be called. The Chair shall not have a vote during Board meetings except in the case of a tie. In the event the Chair is unable to attend a meeting, the Secretary shall lead the meeting.

The Secretary shall keep meeting minutes of all Membership and Board meetings, or cause those minutes to be taken. It shall also be the duty of the Secretary to keep any legal or corporate records of the organization as may, from time to time, arise, and to administer the annual elections, or cause them to be administered, and to oversee membership rosters and the collection of dues. The Secretary shall also keep a document outlining the organization’s parliamentary procedure and policies.

The Treasury Officer shall keep the financial records of the organization, oversee the collection of dues and donations, and cause the monies of the organization to be deposited with a reputable financial institution.

The Membership Chair shall oversee the membership rosters and the collection and status of dues. It shall also be the duty of the Membership Chair to oversee programs to recruit new members and retain existing members.

The Vice-Chair shall preside over meetings in the event the Chair is unable to attend a meeting. The Vice-Chair should also assist the Chair and other officers in their duties.

The Outreach Chair shall chair the outreach committee and administer, or cause to be administered, the responsibilities of the committee.

The Officers shall also have any duties statutorily required of them, should the organization decide to pursue legal recognition of some kind in the future.

Approved 4-2-2014

IX. Bylaws

The Board shall have the power to make such bylaws as may seem expedient, but such bylaws shall be subject to repeal or amendment at any Planning Meeting. The Board shall not have the power, however, to pass any bylaws that would alter the status of the IEAA beyond the ability of the Members to restore the former status.

These Bylaws may be amended at any regular or special Planning Meeting by a two-thirds (2/3) vote of the membership, provided that no amendment shall be adopted unless a copy of such proposed amendment shall have been included in or enclosed with the notice of such meeting.

Approved 10-17-2013

X. Dissolution

Upon the dissolution of the Organization, the Board shall, after paying or making provisions for the payment of all of the liabilities of the Organization, dispose of all the assets of the Organization exclusively for the exempt purposes of the Organization in such manner, or to such organization(s) organized and operated exclusively for charitable, scientific, literary, or educational purposes which at the time qualify as exempt organization(s) under Section 501(c)(3) of the Code, as the Organization’s Board shall determine. Any assets not so distributed shall be distributed by a court of competent jurisdiction of the county in which the Organization’s principal office is then located exclusively for the Organization’s exempt purposes. The use of any surplus funds for private inurement to any person in the event of a sale of the assets or dissolution of the corporation is expressly prohibited.

Approved 10-17-2013

These bylaws approved 4-2-2014 by unanimous vote of the Membership.

Table of Contents

Page title Most recent update Last edited by
Newsletters and Publications June 19, 2014 3:25 PM Greg M.
Policies - Inland Empire Atheists and Agnostics February 22, 2014 12:15 PM Greg M.
Minutes November 15, 2013 2:47 PM Greg M.
IEAA Leadership October 4, 2014 7:01 PM Greg M.
Bylaws - Inland Empire Atheists and Agnostics October 5, 2014 2:01 AM Greg M.
Inland Empire Atheists March 19, 2014 10:38 PM Greg M.
About Inland Empire Atheists and Agnostics Meetup Group March 19, 2014 10:38 PM Greg M.

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