IN Landmarks: Historic Churches of Indianapolis and Indiana - Please read if you plan to take part.

From: Carol T
Sent on: Saturday, March 2, 2013 12:42 PM

To all,

I just highlighted and brought the Indiana Landmarks:  "Historic Churches of Indianapolis and Indiana" site to the front of the IMUPC Calendar page (home page).  Reason for this is that this is the biggest event for IMUPC of the year (every year)!  There are strict "time commitments" involved. 

This year, the first year, we are charging a small entry fee to cover costs of the event.  If you plan to take part in this superb exhibit, you need to read on and understand the significance and time frames listed.

If you haven't been to this event in the past, you will not be aware of any of this.  This is more than just a "showing/exhibit".  It's an evening of entetainment and our photos on display are the main feature of the show.  At our first show/exhibit in 2011, we doubled the typical attendance of the Landmarks gallery.  Last year, we more than tripled that.  I feel that this year we will blow them away with almost standing room only!  That will be wonderful!!!  ...for us and them... 

With the National Trust for Historic Preservation Conference taking place during this same time (October 29 - November 2), we want to make this event really stand out!  They will be using the Landmarks as their 'home base" while in the state.

For you who do not know, this is the first time this organization has been to Indiana.  The Landmarks paid $350,000 to get them to come to Indiana.  So, they expect "big things" to happen in the state, not just in Indianapolis and not just in Indiana...the whole state.  We, IMUPC, are very priviliged to have the 1201 Gallery already scheduled on the books, as that has been our scheduled time for the past 2 years (First Friday of November), every since the Landmrks moved to their new home at 12th and Central two and a half years ago.

I am, and have been, a member of the Landmarks and have been asked to sit on one of their committees, the Candlelight Home Tour, which will be engaging 8 beautiful historic homes within a 4 block area, in a walking tour on Halloween night, October 31.  IMUPC has been asked to assist with photography and promotiion of this Indianapolis ONS (Old Northside) event.  I have 2 teams of 4 photographers each working on this now.  I have also passed the name of one of our photographers who asked to take part in some of their conferences.  At this point, I can't guarantee anything, but I am wanting you to know, that our chances are more than good on most everything.  I am working very hard at trying to lock all this in and to give us as much presence and recognition as possible.

Anticipated attendance for this one night event is over 700...more than half of these are those who will be on tour from other states.  Buses will be bringing and dropping off folks to this site from their downtown hotels.

The Propylaeum has already asked me to see if there is anyway I can get them on the home tour.  That may not be a possibility due to the logistics of the walking tour.  BUT, with 4 nights, it may be something that could happen during that time frame. 

I will keep you current on activities as I am aware and any involvement we might have.  For now, please read the time frames stated below.  This is very important!  And, this is only part of the guidelines for this event on November 1.  Please go to the calendar and read the full set of GUIDELINES.   I do not want anyone who thinks they might want to be involved, miss out...  As far as churches, FYI, this does not necessarily have to be the big grand and beautiful churches of Indianapolis only.  This can include any church that may have some historic significance. AND, know that it is not just the picture that you will need to submit, but a write up (read about that in the calendar submission). 


Early Participation and Special Fee:   April 1 – April 30, 2013

The early participation and special fee rate will be in effect between April 1 thru April 30. Purpose for the special rate is acknowledge healthy participation for the event such that other activities associated with this event can be started and kept on target. To take advantage of the special fee rate, all fees must be paid by May 1. On May 2 the rate will change to the “Regular Participation” rate.

• Participation rate is $5/photo entry.


Dates to know and be aware of:

January 10:  Leadership Team to vote on Theme from submissions presented
January 13: Theme and guidelines/procedure/rules announced. Participation and rod(s) preference granted on a first serve basis.
April 1 – April 30: Early participation, special fee structure available.
May 2 - 15:  Regular rates (No special rates) implemented.
May 16: Any remaining rods (photo spaces) will become available …first come, first serve. See specifics above.
June 1: Jury of 3 selected.
July 12: Pre-Screening Meeting (This will replace the regular meeting for first Thursday meeting in July).
July 16: Participants who drop out on or after this date will incur repercussions. No fees returned.
Aug. 15: Reception – Meet and mingle for all entrants.
Sept. 1: All pictures (matted and framed):
• must be taken to the Attic absolutely no later than this date of September 1.
• Code your photos. Do not mark your photos with your name or any type ID.
• Provide that code and other needed info to Carol.
• All photos will be coded. In a separate envelope, include a digital copy of all submitted photos.. title for each, photographer’s name, price, and description (no less than 50 words per photo). Do not drop these off, wait for Carol to log these in so they can match up later.

The Attic will be available between 10 am – 3 pm to receive these. If you are not able to get there by 3 pm, make arrangements with someone else to get them there for you. Anything received after 3:30 pm will be considered ineligible.

Information may NOT be changed or altered in any manner after this date…September 1.

Note: A digital form of All photos from the show must be submitted for a club book. Your photo tag information will also be published in the book (minus the price). So, consider what you say and be as detail-oriented and correct as possible

September 1 – 15:  Jury will meet and review submitted photos.
Sept. 5: Other photo related items to be considered for display at Indiana Landmarks must be declared. Other items could be books, note cards, etc. Limits will be set for these. This is an option only for paying participants. All items must be in line with the theme.
Sept. 16: Jury will announce its decisions re all photos and will make selection(s) for the Lobby. These will be announced that same day via email. All decisions will be final.

No member(s) may be present while the Jury is deliberating. Anyone known to influence or attempt to influence the jury will be disqualified and their club membership will be revoked a minimum of one year. No dues will be returned.

Any photo that does not meet criteria, will be returned to the photographer along with an explanation “why” and tips. Fees will not be returned.

NOTE: With regard to returning fees, it is felt that each entrant should take it upon themselves to know the guidelines; to learn photo quality expectations. The club will make itself available for assistance, basically “any concerns” prior to the deadline. Please make the Leadership Team aware if you have any concerns. It will be up to the individual entrant to produce their own photo, however, and not lean on someone else/others to do that for them.

Sept. 16: With regards to any rods/spaces that become available, anyone still on the Waiting List will be offered those spaces at the early entry rate (special rates). However, if there are none on the Waiting List, those will become available to members…first come, first serve, at the early entry rate (special rates).
Sept. 30: Space chart will be created and made available for all participants.
October 28: Hang Photos at the Indiana Landmarks: Oct. 28 is a tentative date, but October 28 if possible, to take advantage of anyone visiting the Indiana Landmarks for the Convention during this time.

NOVEMBER 1:  Date of show at the Indiana Landmarks.

There has been some skepticism re whether we will be able to use the 1201 Gallery as promised due to the fact that the National Trust for Historic Preservation will be in the state, headquartered at the Indiana Landmarks during this time (October 29 – November 2), but I am working hard to assure our place in that Gallery.   

If for some reason, this does not avail itself to us, the Propylaeum has already approached me to have something at their facility(ies) as they very much want to be a part of that scene.  This conference will be HUGE!


PS:  If you want to be involved in a team to assist me, please send me an email: [address removed]  That is my home email; and give me an idea of what you'd like to do...  I have several things on the burner that I can't disclose at this time.  So, your input is very important.

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