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Los Angeles Rock Concert Meetup Group Message Board › "How To Host A Meetup" - Event Organizers PLEASE READ

"How To Host A Meetup" - Event Organizers PLEASE READ

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Greg
user 8771089
Group Organizer
Redondo Beach, CA
Post #: 16
Do you know of a fun event coming up? Would you like 5-50 friends to join you? Consider Hosting a Meetup there! The more variety and frequency of events we can make available to our members the better. There are a couple guidelines we have for all meetups:


  • All L. A. Rock Concert Meetup events must have a dedicated host. The dedicated host arrives early to secure the meetup location, greets participants as they arrive, then stays and interacts with guests throughout the night, ensuring they all have a great time. If you plan to host, but will either be arriving late or have other business at the club (i.e., you're in one of the bands), please bring a delegate to engage with the group while you're busy.
  • Don't spam members - Make sure your invitation email is correct before you send it, and only send the meetup invitation once. The system will automatically send reminders.
  • Treat all members kindly and equally.
  • Your goal as Host is for participants to go back into the Meetup Webpage afterward, and rate your meetup "5-stars". This encourages others to join the group and attend more events.


Hosting a Meetup is easy. Below is a checklist to get you started:


  • Inform the Group Organizer that you are interested in hosting an event, and provide details. You will receive an email when the Group Organizer has made you an EVENT ORGANIZER in Meetup.com.
  • Login to L. A. Rock Concert Meetup page and go to "Schedule a Meetup".
  • Fill in the time, place, upload a photo, etc. I suggest listing them 2-3 weeks in advance so members have time to consider and sign up. If you're a new Event Organizer, please only list one event at a time.
  • We try to limit the amount of email traffic sent to members to prevent spamming, so please ensure the Meetup Notice is complete before sending, and only send once (the system will send automatic reminders to those who RSVP "yes" and "undecided").
  • As the day approaches, you may communicate with members who RSVP "yes". It's a good idea to share contact info. Please respect those that RSVP "no", by not sending them further event communication.
  • On the day of the event, print out a red "Meetup" sign from the "Files" page, and put it at the table where the group will be sitting. Another very successful tip is to bring glowing wristbands (available at any party store, i.e. Party City) and put in an envelope with the door attendant for members to pick-up upon entry. This helps members find the group and keep in touch throughout the night.
  • As participants arrive, interact with them and encourage all to have a good time.
  • Dance, cheer, rock out, have fun!
  • At the end of the event, log in to Meetup.com and rate your meetup. Also, let the Group Organizer know what worked, what didn't, which members were helpful, or if any members were difficult. Then, post your next event!


Let me know if you need assistance, and thanks for helping us make the L. A. Rock Concert Meetup Group great.
Greg
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