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WordPress Nashville Pages

Welcome to the Nashville WordPress Meetup group. We are a group of wp-enthusiasts with a passion for community!

Please join us on the Nashville WordPress Slack group

Our goal is to have a group that ran by it's members. If you have an interest in helping with group in any way please do not hesitate! Check out the FAQ if you would like to schedule an event, or contact one of the primary organizers if you have specific questions.

FAQ for scheduling an event within the Nashville WordPress Meetup group

Our goal is to create a simple (on-going) document that will help any member understand how to post a meetup event and what the suggested guidelines are. Anyone member may “Suggest” a meetup. Suggested meetups are sent to the group when they are created.

1. How do I post my meetup?

On the group's home page, center column, just below the title “WordPress Nashville Meet-Up Group” you will see a plus sign (+) and the text “Suggest a new meetup”.

In order to help the group retain a non-spam feel we ask that you have the following items ready to go when you post your suggestion.


  • Title
  • Description
  • Location
  • Time duration
  • Type: Presentation, Q&A, Hangout, Social, Help Desk


Titles should be prefixed with a targeted user level or type denotation.

  • Beginner: How to manage images.
  • Intermediate: How to troubleshoot a plugin.
  • Social: Bloggers rehab oasis
  • Developer Beginner: Building your first plugin
  • Developer: Breakfast with Q&A
  • All Levels: Help Desk
  • Hangout: Lets chat about our sites over coffee!


Official topic on how to suggest a meetup:
http://help.meetup.com/customer/portal/articles/865438-member-suggested-meetups
These instructions apply to our Meetup Groups, which was created before January 23, 2014

2. Do I need to have a speaker or can my meetup just be a hangout / social?

Your wordpress meetup event can be anything you like.

Official WordPress statement on the topic:

http://make.wordpress.org/community/meetups/

“We ask that any member of the group be allowed to organize events (this is a setting in group tools) rather than the organizers acting as gatekeepers. If someone wants to organize a Saturday morning WordPress coffee shop get-together that only 5 people attend and you want to organize a more formal presentation for 80 people, both of those are valued by us. The more people getting together and connecting to talk about WordPress, the better, and having only a few people organize events automatically limits their number and scope. It’s definitely a change — it goes from ‘This is my group’ to ‘This is a community group I’m a leader in’ and we won’t lie, it does require a shift in thinking for groups that have only allowed one or two people to organize events. That said, that shift — for WP meetups to be community groups where everyone can organize events without gatekeepers — is what we’re going for. So you’d be responsible for focus and consistency in your own event series, but not for others (though hopefully anyone choosing to organize would talk with other organizers and learn from their experiences).”

3. Who is eligible to speak at my event?

Event organizers for meetups should follow the same rules as WordCamp when finding eligible speakers. We do ask that individuals do not schedule meetups in order to sell products or services.

http://plan.wordcamp.org/planning-details/speakers/

4. Where should I hold my meetup, how do I find a location?

There are about 4 venues available for presentation style meetups. Please contact info@wpnashville.com if you would like to get contact information for these venues.

You are absolutely free to find your own venue. All we ask is events remain free of charge. If you feel there is a legitimate reason to charge for your meetup please contact info@wpnashville.com.

If you are a member and have a venue you would like to offer to the group please email info@wpnashville.com

5. Can I get sponsors for my meetup?

Please read the following post before you continue.
http://make.wordpress.org/community/2014/05/07/meetup-sponsorships-and-other-local-community-stuff/

There are no specific rules around sponsorship. However, we want the local communities to be about sharing knowledge and connecting with each other, not about selling the community/events as a cheap marketing platform. That being said, we suggest any and all sponsorships be approached as in-kind sponsors.

If you are found using the group as a sponsorship/marketing platform you will be asked to stop.

6. How do I get people to attend my meetup?

There are many ways to help attract members to your event. Please keep in mind that it may take one or two tries to gain traction while others may be a smash hit from the start.

Some suggestions for the event itself:

  • Find a time when people can attend.
  • Choose a location that is easy to find and has easy parking.
  • Select a topic that you are interested in or knowledgeable of.


Available outlets:

  • Meetup.com: Any suggested meetup will be posted to the meetup group via email. Please keep in mind users have the option to turn this feature of meetup off and may not receive your meetup emails.
  • Meetup.com: The message board is a option, though it is proven that it does not get much attention.
  • WPNashville.com: If you send a fully prepaired post to info@wpnashville.com it will be added to the site.
  • Twitter: If you have sent a post to info@wpnashville.com you will also get a tweet from the account. If you just want a tweet you can do any of the following:
    Send a request for a tweet: send the tweet via the email above
    Tweet your event with a link and include @wpnashville in the tweet the wpnashville team will be sure to retweet the event.
  • Newsletter: If your meetup is scheduled two months in advance it will be added to the newsletter. Please email info@wpnashville.com for more info.


7. Would someone be willing to help me run my first meetup?

You may also use the meetup discussion board if you would like to find other members that may have similar interests. For specific assistance, please contact any one from the primary organizing team or email info@wpnashville.com.

8. Do it yourself: Tips for creating/running your meetup.

Below is a quick DIY list as an alternative to having someone help you run your first meetup. These items are generally needed for a successful meetup in terms of location, content and supplies.

Speaker-driven meetup:

  • A specific topic that can be addressed in under 45 minutes.
  • A projector screen.
  • Enough quiet that people can ask questions.
  • Seating for 70% of your final attendance number.


Q&A meetup:

  • One or two knowledgeable members that have agreed to come so you can guarantee there will be answers for the questions.
  • A projector screen.
  • Enough quiet that people can ask questions.
  • Seating for 70% of your final attendance number.


Social / Hangout

  • A venue that can handle your expected attendance.
  • You’ll need a location at the venue where people will be gathering, and a means to identify like a t-shirt or something.
  • It is recommended that you contact the venue if you expect more than 15 people.


9. At what point should someone be given different admin levels of access to the group?

Once a member has successfully run 2 meetup events they can ask to become an “Event Organizer.” If you believe you need more access to the group than the “Event Organizer” user level allows, please contact the meetup’s primary organizers.

10. I run a separate meetup group. Can I organize a joint meetup?

Cross pollination of meetup groups is a huge community bonus that we encourage. We ask that you only schedule joint meetups specifically relevant to WordPress.

What is a meetup that is specifically relevant to WordPress? Some examples:


  • The SEO Meetup group might do a meetup on a WordPress specific SEO plugin.
  • Perhaps you have a Writers Meetup and you are looking to do an event that shows your users how to publish their work to the web.
  • Perhaps you have a Photography Meetup and you would like to help your members find a WordPress theme that displays their photos best.


Comments or Questions?

If you have comments, questions or see issues with any of the FAQ please contact one of the primary organizers. Feedback is very important to the group!

Table of Contents

Page title Most recent update Last edited by
Thank You to Our Global Sponsors! May 21, 2015 11:41 AM WordPress
About WordPress Nashville May 21, 2016 3:34 PM Randy H.

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