The Roanoke Outdoor and Social Club Pages
ALL MEMBERS AND INTERESTED MEMBERS PLEASE READ THE FOLLOWING RULESYour full name and phone number
Members are required to be 21 years old or older. Current members are allowed to bring underage family members as guests to events. We reserve the right to ask for age verification if deemed necessary. Members who do not comply will have their membership revoked.
1. Please use your first name so that we can associate a name with a face (see below). Do not use initial or aliases.
2. Post a picture. You may post multiple photos but at least one must be of you. If you can't get a photo of yourself, participate in an activity and ask the trip leader to take one for you.
3. Answer the profile questions completely.
Rules and Guidelines
1. Check into the site, RSVP or participate in an event at least every 30 days. Members that have shown no activity in 60 days will be removed. They can rejoin if they wish in the future.
2. If you've got an idea for an activity, send a message to the organizer or assistant organizers.
3. Leave comments about activities so we can improve where we meet, what we do and how we are doing it.
1. As mentioned before, we are not a dating website. If you are a member of our group who is just looking for dates then perhaps you should try other avenues like match.com or yahoo personals.
2. Unwanted contact between members- If you receive a message from a member that you feel should not have been sent, please forward it to an organizer so that we may deal with the problem. If the organizers decide that the message was not in the spirit of the club then a warning will be issued. Future issues will result in removal from the club.
3. Be civil when posting messages or responses on the message board. The organizer and assistant organizers will browse the messages and remove any that they feel do not belong.
1. Provide emergency contact information to your trip leader prior to the event. It can be emailed or brought with you. Information must be provided for any guests as well, the trip leader has the right to refuse participation for any member not complying with this rule.
Information must include:
The full name, phone number and relationship of the person (parent, husband, roommate, etc) to contact
Any allergies or conditions (including medical alert bracelets) that the trip leader should know about in the event of an emergency.
2. Since some group sizes are limited it is important to RSVP. Couples who share one member profile should remember to add a guest to their RSVP if both of them are planning on attending.
3. Try and update your RSVP two days before the event. That will save the trip leader from guessing who is actually going to show up.
4. People who RSVP "Yes" for events but do not show up will be tracked. If you make a habit of being a no-show without informing the organizer you may be removed from the site.
Anyone with more than 3+ No-Shows within a 6 month period are eligible for deletion from Roanoke Outdoor And Social Club. No-Show events qualify for limited attendance events only as indicated by the organizer of that meetup and will be posted as such in the description of the event.
Roanoke Outdoor and Social Club Rules
1. ORGANIZER’S AUTHORITY
Members and guests must recognize the authority of the trip leader or event organizer, assistant organizers and the head organizer and follow any additional rules they set up for ROSC events/outings/activities.
Trip leaders, assistant organizers or the head organizer have the authority to remove or reject any member or guest from participation if they are not in condition for the event. This is a safety issue and also helps assure the enjoyment of the other participants.
Only the head organizer has the authority to remove or ban members from the club. This can be based on recommendations from assistant organizers or trip leaders. Effort will be made to obtain information from all parties before a final decision is made.
More information on the role of the head organizer can be found under the Meetup Terms of Service, Section 7.3.
Remember that you are representing the ROSC while participating in any ROSC event. Members should conduct themselves in such a way so as not to detract from the enjoyment of other participants (at all times).
Members may be asked to leave an event if their behavior or actions become disruptive. The final decision rests with the leader or organizer for that particular event.
Complaints about members or behavior should be reported to the head organizer. For more information see the complaint policy.
3. COMPLAINT POLICY
Complaints about Trip Leaders or Organizers
All our trip leaders and organizers are volunteers. Members are welcome to participate in their activities but recognize they do at their own risk. Only written complaints against a Trip Leader or Organizer will be considered. Messages should be sent to the head organizer.
If there is a complaint about the head organizer, the message should be sent to one of the assistant organizers who will discuss the issue with the other assistant organizers prior to confronting the head organizer.
Complaints about other Members
The ROSC strongly encourages members to deal with issues directly. If you are unable or unwilling to deal directly with the person (or persons) involved, please follow these guidelines:
1. Complaints must be sent to the head organizer via email. Please include the date(s), time(s), event(s), behavior(s), what your reactions/ responses were, and any corroborating evidence (i.e. emails) or witnesses.
2. Complaints must come first hand from the victim. No second or third hand information will be acted upon unless it is in corroboration with the original complaint.
3. Complaints must be serious. Harassment (sexual or otherwise), violence, illegal activities, dangerous driving, etc. are valid complaints. Talking non-stop during carpools is not.
4. Complaints must be specific. Vague accusations of being “creepy” or “annoying” are not valid complaints. In the event of vague complaints, the ROSC may choose to hold off action until more evidence is produced, or the perpetrator acts inappropriately again.
5. Complaints must stem from club activities. Actions of members interacting outside of club events, or who interact with members on an event without being signed up for that event themselves will not be reprimanded through the club.
6. Complaints must be timely. You must contact the head organizer within 48 hours of the event to make your complaint.
7. The head organizer should be informed of any action that results in the police or other emergency services being called during a club event or activity.
1. Although the head organizer will be discreet (i.e. not disclose your identity), they cannot guarantee anonymity because when communicating the nature of the complaint to the perpetrator, it may be possible for them to deduce who the complaint originated with.
2. The club will not serve as a mediator for personal disputes.
3. The club may choose not to provide details on how the situation is handled, only that a warning was sent, etc.
4. In the event of a first complaint against a member, that member will likely receive a warning (unless the situation is very extreme). In the case the club receives multiple complaints against the same person, they may be removed from the club.
5. In the event of retaliation (i.e. attack via email or phone) resulting from the complaint, the perpetrator may be suspended/ expelled from the club without question.
6. The head organizer will be responsible for communicating all warnings, notices of removal from the club or actions taken regarding a complaint.
4. ALCOHOL and DRUGS
The ROSC encourages responsible drinking. Some events may allow for the purchase and/or consumption of alcohol. By consuming alcohol you give permission for the trip leader or an organizer to find alternative ways to transport you home, get you to the remainder of the event or exclude you from the remainder of the event.
The use of illegal drugs will not be tolerated on any ROSC activity. Use of illegal drugs may result in removal or exclusion from the event and removal from the club.
Dogs are permitted on SOME events. This is at the discretion of the trip leader or organizer and whether or not the area in which the event is occurring permits them. Please see the event description to see if dogs are permitted. Your dog will need to be trained to stay with the group and/or be on a leash at all times and must be able to get along with other dogs which may be attending the event. If there is a question contact the trip leader or an organizer.
6. FIRST AID
Event attendees are responsible for their own first aid and are encouraged to carry their own first aid kit and have first aid training.
Members should have ICE (In Case of Emergency) information on them during events and should make the trip leader aware of any conditions (i.e. bee sting allergies) that might require immediate attention. Basic emergency contact information (name and phone number) may be collected prior to the event by the trip leader or organizer.
ICE information should contain:
Name, address, phone number
Name and phone number of emergency contact
Allergies and/or medications being taken
Any other relevant information
7. FIREARMS/ BANNED SUBSTANCES
Firearms/ weapons, fireworks and all illegal substances are prohibited on all activities. The only exception is for shooting events held at an established firing range.
8. EVENTS AT PRIVATE RESIDENCES
If an event is posted through the meetup site on the club calendar then it is open to all club members.
The property owner or organizer has final say regarding RSVPs. If there has been a documented issue in the past with a member (see complaint policy) that member may not be permitted to attend.
If a member is not permitted to attend the event the organizer must notify them via email and copy the Head Organizer.
Members attending an event at a private residence acknowledge that the property owner or event organizer can ask them to leave or exclude them from the event if the property owner or event organizer deems their behavior or actions to be inappropriate. Should this occur, the event organizer must submit a written statement to the head organizer stating why a member was asked to leave. This message should be submitted no later than 48 hours after the event occurs.
9. EVENT TYPE RESTRICTIONS
The Roanoke Outdoor And Social Club seeks to bring together people from around Roanoke and the New River Valley (Blacksburg, Christiansburg, Radford, etc.) who are interested in outdoor and social activities. Therefore the club does not allow events of the following nature to be posted:
• For personal profit of a member
Check out other information about the club here
Local Links- Information about the outdoors and other things in the Roanoke area
Roles and Responsibilities- Wonder what the organizers do? You can find out here.