Event organizers step up!

From: Jason T.
Sent on: Friday, May 31, 2013 11:50 AM

Hi everyone,

As I expected, and mentioned months ago, our home is a much more difficult place to host events than it was with only one child around, and my other commitments have made it more complicated for me to be a good host.

Things have settled into a reasonable routine, but Shidou, our new addition, needed surgery and some time to recover, and I've realized that it'll be rather painful to accommodate 10 or 12 people in my living/dining area on a regular basis.

I would like two or three people to step up to host events for this group.

If you're motivated to help out and you can do at least one of these things:

  • Provide space for events
  • Be the reliable person who gets there on time and sets up/stakes out space in the coffee shop/etc
  • Provide technical instruction and guidance for newbies
  • Cook something to shoot
  • Work with restaurants to accommodate more structured shoots.
  • Provide styling guidance

I can use your help. Please reply to me and let me know what you're motivated to do.

Being an event host or co-organizer can be as little or as much of an effort as you want it to be; the most important thing is being reasonably reliable; it helps to be able to establish some sort of consistent patterns (monthly or weekly events), as it keeps people engaged and helps people get used to a particular cycle ("oh yeah, there's the coffee shop chatter this Sunday", or "Oh, I should sign up for that styling class).

My sweet spot, when I had the time, was providing a space and some food to shoot, as I don't have the technical expertise that Kate has or the equipment that some of our fellow members have. The group will work better if there are more people involved in setting up events than just me.

We've been doing kind of ad hoc food photography events, but there are several types of events that can work, so if you're interested in keeping the group going, consider whether you might be able to help with any of these:

  • Meet at a coffee shop and talk shop (how most of our early events worked)
  • Meet at a restaurant on a low-traffic day and arrange to partner on styling and shooting their food.
  • Meet at a studio and work on lighting, styling, presentation; studios without kitchens can work with prepared foods.
  • Meet at a home and cook/style/shoot food.

If you have specific technical or professional skills, and are willing to put in an effort to provide practical instruction or other efforts that you think members might be willing to pay for, Meetup has mechanisms for collecting event-related fees to cover your costs and time. If you're interested in that, feel free to propose something and I can start helping you put together events.

I may be able to get a sponsor lined up to cover the Meetup.com fees, but in any case, I can keep the group "online" as long as people are interested, as I'm already paying the fee for my Japanese group, which we're still regularly attending.

The one thing I can't really reliably do now, with my commitments and our increasing logistical constraints, is regularly host events at my home. I can certainly attend events if there's some sensible way I can contribute (cooking, etc).

In any event, I'd like to hear from anyone willing to step up and turn the group into something more than I can do on my own. Feel free to email me, or if it's easier to discuss what you might be able to do over the phone, feel free to call me (during sensible hours) at[masked]-0451.

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